Carbondale Reporter

Village of Yates City Board met Nov. 13.

Here are the minutes provided by the board;

1. Call to Order

Hostetler called the meeting to order at 6:03 P.M.

2. Roll Call

Present: Tom Kinzer, Ron Smith, Seth Lekies, Mark Hostetler, Matt Ehens, and Vonda Brinker Also Present: Randy Benson, Neely Carr, Scott Brunton of Miller Hall & Triggs, LLC, and Molly Richeson of The Weekly Post

3. Pledge of Allegiance

All present stood and pledged to the flag

4. Citizens to Address the Board

No Citizens present

5. Approve Minutes for October 16th Special Board Meeting and November 6th Committee Meeting

Ehens moved to approve the October 16th, 2024 special board meeting and November 6th, 2024 committee meeting minutes. Kinzer seconded the motion. Roll call unanimous.

6. Approve Gazebo Repairment in the Amount of $200.00

Kinzer moved to approve the Gazebo Repairment in the amount of $200. Lekies seconded the motion. Roll call unanimous.

7. Approve Monthly Bills, Payroll, and Financial Statements

Kinzer moved to transfer $12,000.00 from police savings to police checking and $35,000.00 from road & bridge savings to road & bridge checking. Ehens seconded the motion. Roll call unanimous. Kinzer moved to approve monthly bills, payroll, and financial statements. Smith seconded the motion. Roll call unanimous.

8. Approve Hiring James Record for the Police Officer Position

Ehens moved to approve the hiring of James Record for the police officer position. Smith seconded the motion. Roll call unanimous.

9. Discuss/Approve Hiring Brian Efnor for the Public Works Employee Position at Rate of $21.00 per hour

Kinzer moved to approve the hiring of Brian Efnor for the Public Works position. Ehens seconded the motion. Roll call unanimous. Hostetler informed the Board Brian would start on Monday, November 18, 2024.

10. Discuss/Approve Waterworks Checks and Envelopes Order in the Amount of $464.74

Kinzer moved to approve the ordering of Waterworks checks and envelopes in the amount of $464.74. Lekies seconded the motion. Roll call unanimous. Order is approximately two years’ worth of supplies.

11. Discuss/Approve Replacement of Clerk’s Office Computer in the Amount of $925.00

Ehens moved to approve the replacement of the Clerk’s office computer in the amount of $925.00. Kinzer seconded the motion. Roll call unanimous.

12. Discuss/Approve Source Water Protection Plan’s Proposed Fixed Fee Compensation for Civil Engineering Work in the Amount of $5,000.00 for Bruner, Cooper & Zuck

Ehens moved to approve the Source Water Protection Plan’s proposed fixed fee in the Amount of $5,000.00. Lekies seconded the motion. Roll call unanimous.

13. Discuss/Approve New Local Cross Water Connection Ordinance for Source Water Protection Plan

Kinzer moved to approve a new local cross water connection ordinance. Ehens seconded the motion. Roll call unanimous.

14. Discuss/Approve New Local Maximum Setback Ordinance for Source Water Protection Plan

Ehens moved to approve a new local maximum setback ordinance. Kinzer seconded the motion. Roll call unanimous.

15. Discuss/Approve Replacement of Fire Hydrant on Elizabeth Street Alley by Kinsel

Hostetler reported that a used fire hydrant can be purchased for $1,000.00. He informed the Board of three possible scenarios. (1) Purchase the fire hydrant and pay labor cost of $4,000.00 to Kinsel. (2) Kinsel will be able to fix the shaft in the current hydrant. (3) Hydrant will have to be completely replaced for the previous amount mentioned of $11,700.00. Oscar and Greg will determine if the used fire hydrant will work for the project. Smith moved to approve the replacement of the fire hydrant, worst case scenario, in the amount of $11,700.00. Brinker seconded the motion. Roll call unanimous.

16. Discuss/Approve Increase of Payment to Trustees for Committee and Special Meetings from $25.00 to $50.00 Each

No motion.

17. Discuss/Approve Tax Levy and Corresponding Truth-In-Taxation Hearing

Brunton discussed the Truth-In-Taxation Hearing procedure including approving the resolution and publishing of the notice in the newspaper and on our website. A notice must be published no more than 14 days and no less than 7 days before the hearing date, which is the next Village Board meeting on December 11th. Approving the Resolution today will be within the 20-day time frame. Total increase is 18.59%. Kinzer moved to approve the tax levy and corresponding truth-in-taxation hearing. Ehens seconded the motion. Roll call unanimous.

18. Police Report – Chief Randy Benson

At 6:29 P.M. a motion was made by Kinzer to enter executive session to discuss probable or imminent litigation affecting or on behalf of the Village. Ehens seconded the motion. Roll call unanimous. At 6:50 P.M. Kinzer moved to end the executive session. Ehens seconded the motion. Roll call unanimous. In open session, roll call was taken. Present: Ron Smith, Tom Kinzer, Seth Lekies, Mark Hostetler, Matt Ehens, Vonda Brinker, Randy Benson, Scott Brunton, and Neely Carr.

19. Committee Reports

No reports.

20. Discussion of Such Other Business as may Properly Come before the Board and Action, if any, to be Taken as Result of Discussions

None.

ADJOURNMENT: Kinzer moved to adjourn. Ehens seconded. Roll call unanimous. Meeting adjourned at 6:51 P.M.

https://villageofyatescity.gov/documents/293/11-13_Board_Minutes.pdf