Carbondale Reporter

Village of Yates City Board met Sept. 11.

Here are the minutes provided by the board:

1. Call to Order

Mark Hostetler called the meeting to order at 6:00 P.M.

2. Roll Call

Present: Ron Smith, Tom Kinzer, Dave Mahr, Seth Lekies, Mark Hostetler, Matt Ehens, and Vonda Brinker Also Present: John Hostetler, Doug Hostetler, Derek Hostetler, Joy Mahr, Neely Carr, Scott Brunton of Miller Hall & Triggs, LLC, and Molly Richeson of The Weekly Post

3. Pledge of Allegiance

All present stood and pledged to the flag.

4. Citizens to Address the Board

No Citizens present

5. Approve Minutes for August 14th Board Meeting and September 4th Special Board Meeting

Ehens moved to approve the of August 14th, 2024 board meeting and September 4th, 2024 special board meeting minutes. Smith seconded the motion. Roll call unanimous.

6. Approve Monthly Bills, Payroll and Financial Statements

Kinzer informed Board of transfers needed in the amount of $5,000.00 from Road & Bridge Savings to Road & Bridge Checking and $14,00.000 from MFT Savings to MFT Checking. Ehens moved to approve the monthly bills, payroll and financial statements. Kinzer seconded the motion. Roll call unanimous.

7. Police Report – Chief Randy Benson

The August police report was received by Hostetler.

8. Discuss Progress on Spray Patching.

Mahr informed the Board that Brad from Ace In Hole informed him they had ran out of oil with an approximate 8 foot remaining section at Marietta and Route 8. Brad is going to finish the job with no extra charge.

9. Discuss/Approve Maintenance of Roadway Shoulder at 405 West Main Street.

Ehens informed the board there was still no word from IDOT, but that this roadway is not our responsibility. Mark Hostetler put to question the approval of not fixing the shoulder with passing votes as follows:

Ayes: 6

Nays: 0

Absent: 0

Abstain: 0

10. Discuss/Approve Ordering of Specialty Kamstrup Water Radio Read in an Amount Not the Exceed $600.00.

Smith moved to approve ordering of specialty Kamstrup water radio read in an amount not to exceed $600.00. Ehens seconded the motion. Roll call unanimous.

11. Discuss/Approve Hiring a Plumber to Install One Specialty, One Pit, and Three Regular Meters in an Amount Not to Exceed $1,200.00.

Smith moved to approve hiring of a Plumber to install one specialty, one pit, and three regular meters in an amount not to exceed $1,200.00. Brinker seconded the motion. Roll call unanimous.

12. Discuss Non-Compliant EPA Water Surveys Due to Non-Completion. Deadline February 2025.

Hostetler informed the Board that he and other Board members were working on the list of non-completed water surveys before asking the Water Department and Chief Benson to contact the addresses listed. Hostetler mentioned at the end of October, he would hand over remaining addresses for them to assist with.

13. Discuss/Approve Ordering Eight Loads of CA6 to be Delivered to South Lot in an Amount Not to Exceed $4,000.00.

Discussion was had on CA6 vs Cement. Estimates need to be done. This was tabled until next Board Meeting on October 9, 2024.

14. Discuss/Approve Hiring Kinsel to Repair Broken Tile Line at Treatment Plant in an Amount Not to Exceed $7,000.00. Update on Repair for Other Line.

Mahr informed Board that on Monday, September 9th, Kinsel fixed one of the collapsed/breeched tile lines. Further investigation regarding an unknown distance of a galvanized line that goes across the McCoy/Inskeep field and into town is needed. Bids will need to be put out for completion of digging up and replacing this line.

15. Discuss/Approve New Local Ordinance to Maintain 1% Grocery Tax Effective January 1, 2026.

Scott Brunton informed the Board this is thru the Department of Revenue and is collected at a state level. The tax will be discontinued in 2026 unless the Ordinance is passed. Smith moved to approve the new local ordinance to maintain 1% grocery tax effective January 1, 2026. Ehens seconded the motion. Roll call unanimous.

16. Discuss/Approve Hosting Dumpster Day on October 19th from 8:00 a.m.- 1:00 p.m. Ordering of Two Dumpsters and Running Two Weekly Ads in The Weekly Post in the amount of $1,060.50 or if Township Joins, the Amount of $530.25.

Hostetler informed the Board that Salem Township approved being a part of Dumpster Day. Joy Mahr mentioned with the new company the cost may be higher as that is last known cost. The amount was raised to $600.00 for our share. Kinzer moved to approve hosting Dumpster Day on October 19th from 8:00 a.m.- 1:00 p.m., ordering of two dumpsters and running two weekly ads in The Weekly Post in an amount not to exceed of $600.00 for our share. Smith seconded the motion. Roll call unanimous.

17. Discuss/Approve Ordinance Establishing Authority for Disposal of Excess Village Personal Property.

Brunton presented an Ordinance to the Board establishing Authority for disposal of excess village personal property in the amount up to $1,000.00. The individual with Authority will be the Village President. The Ordinance states an amount between $1,000.00 and $2,500.00 will require a motion approval, and anything over $2,500.00 will require an Ordinance. Lekies moved to approve the Ordinance. Mahr seconded the motion. Roll call unanimous.

18. Discuss/Approve Ordinance Re-Numbering Previously Adopted Ordinances.

Brunton presented an Ordinance to the Board allowing re-numbering of previously adopted ordinances to be completed. The incorrect numbering is not in compliance. Smith moved to approve the Ordinance. Ehens seconded the motion. Roll call unanimous.

19. Discuss/Approve Repair for Hydraulic Line on Tractor in an Amount not to Exceed $1,800.00. The Board was informed Bruce Brinker spoke with Berkey’s and the repair is being done at no cost.

20. Committee Reports:

• Ehens reported of an upcoming auction sale at 303 E. James and was contacted with a request for a one-way street during the sale. Ehens was going to contact Chief Benson about the request.

• Brinker reported the week of September 22nd or 29th is goal of tree trimming in Town Park by Advanced Tree Services.

• Mahr reported he was able to sit in the new truck at Koenig but still no bed.

21. Discussion of Such Other Business as may Properly Come before the Board and Action, if any, to be Taken as Result of Discussions.

The company/contractor of a new house being built on Williams Street had not called in a Julie as of this current time. The city was advised not to call it in as that would transfer liability. Scott Brunton informed the Board this is a public safety issue and recommended a cease-and-desist notice be served for all operations to immediately stop, the Board unanimously agreed. Brunton will contact Chief Benson to serve the notice.

ADJOURNMENT: Mahr moved to adjourn the meeting. Kinzer seconded. Roll call unanimous. Meeting adjourned at 6:42 p.m.

https://villageofyatescity.com/documents/293/9-11-2024_Board_Minutes.pdf