Carbondale Reporter

Village of Yates City Board met Dec. 13.

Here are the minutes provided by the board:

1. Call to Order: 6:00 p.m.

2. Roll Call: Present: Ken Vallas, Seth Lekies, Matt Ehens, Dave Mahr, Tom Kinzer,Mark Hostetler. Also present: Debbie Canier, Joy Mahr, Attorney Wayne Statham

3. Pledge: Due to the 4-H Club using the flag the pledge was not able to be done.

4. Approval of Minutes for November 8 Board Meeting, November 13 Special Board Meeting and December 6 Committee Meeting Minutes.

5. Approval of Monthly Bills, Payroll and Financial Statements, Discussion and possible action of a transfer of funds from the Tort Account to the Corporate Checking.

Kinzer made a motion to approve the Board Minutes for November 8 and Special Board Meeting November 13 and December 6 Committee Meeting Minutes and to approve the Monthly Bills, Payroll and Financial Statements. Also, to transfer funds from the Tort account to the Corporate Checking and to roll CD #10662 to 6 months. Hosteler seconded the motion, Roll call unanimous.

6. Citizens to address the Board N/A

7. Police Report: October report was presented to the Village President.

OLD BUSINESS:

8. Discussion and possible action on applying for a Grant through WIRC for a new equipped snow truck.

Ehens will make calls for prices. This is further tabled until the January 10th Board Meeting.

9. Discussion and possible action regarding the Old City Lagoon property and to possibly survey & sell.

This is further tabled until the January 10th Board Meeting’

10. Discussion and possible action on replacement for Attorney Wayne Statham due to retirement and possible interviewing and hiring for interested law firms.

Scott Brunton, Isabella France and Jeff Gaster from Miller, Hall and Triggs were present and available to answer any questions or concerns from the Board Members and Police Chief Randy Benson.

Also present for questions and discussion were the Elba-Salem Fire Department members John McKinty, Joe Turek and Britt Ewalt.

President Ken Vallas recommended appointing Miller, Hall & Triggs, LLC effective on Attorney Stathams retirement. Kinzer made a motion with Ehens second. Motion approved. Roll call unanimous.

Attorney Statham will be present at the January 10th Board Meeting and help with the transitioning & files.

11. Discussion and possible action for the Public Works Position.

Mark Hostetler will set up interviewing for Drew Vawter with a offering wage of $16.50. He may also at a later date set up interviewing for a future temporary part-time position.

NEW BUSINESS

12. Discussion and possible action on Village paid leave policy being added to the Employee handbook.

The Village will need to have a a policy set in place by December 31, 2023. If a policy is not in place the Village will be required to follow the states policy. The Board will have Attorney Statham write a new ordinance that full time employees will have leave time of 1 week paid time off per year (After a 90 day employment). Part-time employees will have 1 paid day per year with a minimum of 4 hours. (After a 90 day employment). Hostetler made a motion to approve. Kinzer second motion. Roll call unanimous.

13. Discussion and possible action on donation for the Breakfast with Santa to Elba Salem Fire Dept.

A donation of $300 was previously approved.

14. Discussion and possible action on renovation of one clarifier at the sewer plant &

15. Discussion and possible action on renovation of 1 rotor assembly in oxidation ditch at sewer plant.

No dollar amount given for the clarifier, but a estimated amount possibly being $50,000 to $60,000. Shaft bearing is needed for the 2nd rotor with no dollar amount given but a estimated amount possibly being $10,000. Mahr made a motion to approve with Kinzer second. Motion approved. Roll call unanimous.

16. Discussion and possible action on pay increase for Bruce Brinke

Kinzer made a motion to increase Bruce Brinkers wage to a total of $20.00 per hour. Ehens second motion. Motion approved. Roll call unanimous.

17. Discussion and possible action on bonuses for employees.

Kinzer made a motion to approve $100.00 bonus for employees. Lekies second motion. Motion approved. Roll call unanimous.

18. Discussion and possible action on purchasing of water meters to finish upgrading of all meters and hiring a contractor to install them as needed.

The Board discussed having every meter replaced. There are 6 that still need to be replaced. Hostetler made a motion to approve with Lekies second. Motion approved. Roll call unanimous.

Adjournment:

Kinzer made a motion to adjourn. Lekies second motion,

Meeting adjourned at 7:11 p.m.

https://villageofyatescity.com/documents/293/Brd_Minutes_11-8-23.docx