Carbondale Reporter

City of Carbondale City Council met Sept. 26.

Here are the minutes provided by the council:

Council Members present

Councilmember Jeff Doherty, Councilmember LaCaje Hill, Councilmember Clare Killman, Councilmember Adam Loos, Councilmember Nancy Maxwell, Councilmember Ginger Rye Sanders, and Mayor Carolin Harvey

Meeting called to order at 6:10 PM

5. Preliminaries to the City Council Meeting

Procedural: 5.1 Roll Call

Procedural: 5.2 Citizens' Comments and Questions

Citizens addressing the City Council included Sandy Litecky, Stephanie Eichholz, Van Ikner, and James Cooper, Jr.,

Procedural: 5.3 Council Comments, General Announcements, and Proclamations

Councilmember Loos explained that he might be late over the next few meetings, commented on a shooting that occurred recently and noted that charges should be filed against the person who fired their weapon.

Councilmember Rye Sanders remarked on the inspiring Keynote Speaker at the Illinois Municipal League.

City Manager Williams announced a ribbon cutting for the newly completed bike path. 6. Public Hearings and Special Reports

7. Consent Agenda of the City Council

Action (Consent): 7.1 City Council Meeting Minutes from September 12, 2023 and Council Retreat Minutes from September 15, 2023

Resolution: Approve the minutes from the City Council Meeting of September 12, 2023, and the Council Retreat Minutes from September 15, 2023

Action (Consent): 7.2 Approval of Warrant for the Period Ending: 09/15/2023 for the FY 2024 Warrant 1468 in the Total Amount of $1,359,418.69

Resolution: Accept the following report of payments made for the period ended: 09/15/2023 totaling $1,359,418.69

Action (Consent): 7.3 Approval of Wells Fargo Warrant for the Period Ending 07/31/2023 FY 2024 Warrant # WF 07/2023 in the amount of $144,255.31

Resolution: Accept the following report of payments made for the period ended: 07/31/2023 totaling $144,255.31

Action (Consent): 7.4 Appointment and Reappointments to Boards and Commissions Resolution: Council is requested to concur with Mayor Harvey's recommended appointment and reappointments to Boards and Commissions

Action (Consent): 7.5 Award of Contract for Cedar Lake Sediment & Nutrient Load Reduction Project to American Shoreline, Inc. of Vienna, Illinois in the Amount of $1,221,855.75

Resolution: Award a Contract for Cedar Lake Sediment & Nutrient Load Reduction Project to American Shoreline, Inc. of Vienna, Illinois in the Amount of $1,221,855.75

Action (Consent): 7.6 Award of Contract for Industrial Primary Effluent Pipe Replacement to Haier Plumbing & Heating, Inc. of Okawville, Illinois in the Amount of $45,000 Resolution: Award a Contract for Industrial Primary Effluent Pipe Replacement to Haier Plumbing & Heating, Inc. of Okawville, Illinois in the Amount of $45,000

Action (Consent): 7.7 Award of Purchase and Installation of a Hoist/Trolley to Illinois Electric Works of Granite City, IL in the amount of $94,000

Resolution: Award the Purchase and Installation of a Hoist/Trolley to Illinois Electric Works of Granite City, IL in the amount of $94,000

Action (Consent): 7.8 Award of Purchase of a Trailer Mounted Hydro-Vacuum Excavator to Vermeer Midwest of Collinsville, IL in the amount of $65,275

Resolution: Award the Purchase of a Trailer-Mounted Hydro-Vacuum Excavator to Vermeer Midwest of Collinsville, IL in the amount of $65,275

Action (Consent): 7.9 Award of Purchase of a Mini-Excavator to Vermeer Midwest of Collinsville, IL in the amount of $68,130

Resolution: Award the Purchase of a Mini-Excavator to Vermeer Midwest of Collinsville, IL in the amount of $68,130

Action (Consent): 7.10 Approve the Purchase of One (1) 2023 Ford Transit from Vogler Ford of Carbondale, Illinois in the Amount of $37,990; Declare a 2007 Dodge Caravan as Surplus Property; and, Approve a Budget Transfer in the Same Amount

Resolution: 1. Award the purchase of one (1) 2023 Ford Transit to Vogler Ford, of Carbondale, Illinois, in the amount of $37,990 (after $500 trade-in allowance). 2. Approve an Ordinance authorizing a budget transfer in the amount of $37,990 from the Police Department's restricted accounts for the purchase. 3. Declare a 2007 Dodge Caravan (VIN#1D4GP24E97B251791) as surplus property.

Action (Consent): 7.11 Award of Purchase of One (1) 2024 GMC Sierra 3500HD One-Ton Crew Cab 4WD Pickup Truck to Auffenberg of Carbondale, Illinois in the Amount of $61,250, and a Resolution to Declare a 2008 Ford F350SD as Surplus to be Used for Trade In

Resolution: Award the Purchase of One (1) GMC Sierra 3500HD 2024 One Ton Crew Cab 4WD Pickup Truck to Auffenberg of Carbondale, Illinois in the Amount of $61,250, and a Resolution to Declare a 2008 Ford F350SD as Surplus to be Used for Trade-In

Action (Consent): 7.12 Approve the Purchase of an Aries Voyager High-Definition (HD) Video Inspection System Retrofit to Coe Equipment, Inc. of Rochester, Illinois in the Amount of $123,787.57, and Adopt a Resolution to Declare the 2010 Aries Pathfinder Components as Surplus to be Used for Trade-In; and, Approve an Ordinance Authorizing a Budget Adjustment to the FY 2024 Budget in the Amount of $123,787.57

Resolution: Approve an Ordinance Authorizing a Budget Adjustment to the FY 2024 Budget in the Amount of $123,787.57, Approve the Purchase of Aries Voyager HD Video Inspection System Retrofit to Coe Equipment, Inc. of Rochester, Illinois in the Amount of $123,787.57, and Adopt a Resolution to Declare 2010 Aries Pathfinder Components as Surplus to be Used for Trade-In

Action (Consent): 7.13 Approve the Purchase of One (1) 2023 Chevrolet Malibu Sedan from Vic Koenig Chevrolet of Carbondale, Illinois in the Amount of $24,305, and approve a Resolution Declaring a 2004 Mercury Monterey as Surplus Property

Resolution: 1. Award the purchase of one (1) 2023 Chevrolet Malibu Sedan from Vic Koenig Chevrolet, of Carbondale, Illinois, in the amount of $24,305 (after $2,000 trade-in allowance). 2. Adopt a Resolution to Declare a 2004 Mercury Monterey (VIN#2MRZA20294BJ07065) as surplus property.

Action (Consent): 7.14 Resolution Authorizing the City Manager to Submit an Application for the 2023 U.S. Department of Transportation Neighborhood Access and Equity Grant Program for the Oak Street Extension Project

Resolution: Approve a resolution authorizing the City Manager to submit an application for the 2023 U.S. Department of Transportation Neighborhood Access and Equity Grant Program for the Oak Street Extension Project

Action (Consent): 7.15 Approval of Consent Agenda Items

Resolution: Approve all Consent Agenda items not pulled for separate consideration

MOTION: Approve all Consent Agenda items not pulled for separate consideration

Motion by Jeff Doherty, second by Clare Killman.

Final Resolution: Motion Carries

Yea: Jeff Doherty, LaCaje Hill, Clare Killman, Adam Loos, Nancy Maxwell, Ginger Rye Sanders, Carolin Harvey

8. General Business of the City Council

Action: 8.1 Resolution Extending the Hours of Public Possession and Consumption of Alcohol During 2023 SIU Homecoming

MOTION: Approve a Resolution Extending the Hours of Public Possession and Consumption of Alcohol During 2023 SIU Homecoming

Motion by Clare Killman, second by Ginger Rye Sanders.

Final Resolution: Motion Carries

Yea: Jeff Doherty, LaCaje Hill, Clare Killman, Adam Loos, Nancy Maxwell, Ginger Rye Sanders, Carolin Harvey

Discussion: 8.2 Council Discussion Regarding Status of Former Carbondale Community High School Property on North Springer Street to Determine if the City Should Continue to Seek Title

Photos and video of the interior and roof were displayed and discussed.

Council inquired about the presence of asbestos and shared their thoughts about whether to continue to seek title to the property. It was noted that it would require around $30,000 to clean up the debris in order to determine whether there is asbestos present. There was discussion about whether to rehab the building or demolish it, but no clear consensus was established. The determination about the outcome of the building will occur at a future meeting.

Sandy Litecky inquired about the cost for the title.

Donald Monty agreed that the City needed to accept title because there is no one else who will address this matter.

Justin Zurlinden spoke on behalf of the Preservation Commission and their review of the property.

9. Executive Session

Action: 9.1 Executive Session to Conduct the Semi-Annual Closed Meeting Minute Review

The City Council chose not to enter into executive session to discuss the minutes to be approved or the recommendation for the minutes identified as appropriate for release; rather, they took action in open session.

Action: 9.2 Return to Open Session

No such action.

Action: 9.3 Approve Executive Session Meeting Minutes, Declare the Need for Confidentiality Still Exists in Whole or in Part for Executive Session Meeting Minutes, Authorize the Destruction of Audio Recordings for Meetings Conducted More Than 18 Months Ago

MOTION: Approve the Executive Session Meeting Minutes from April 25, May 23, June 6, June 9, and July 25, 2023;

Declare that the need for confidentiality exists, in whole or in part, for Closed Meeting Minutes from March 17, 1998, through July 25, 2023, except for the minutes from June 8, 2021, November 23, 2021, and January 25, 2022; and

Authorize the destruction of audio recordings of all Closed Meetings that were conducted more than 18 months ago for which minutes have been approved and no appeals have been filed with the Public Access Counselor or Circuit Court.

Motion by Ginger Rye Sanders, second by Adam Loos.

Final Resolution: Motion Carries

Yea: Jeff Doherty, LaCaje Hill, Clare Killman, Adam Loos, Nancy Maxwell, Ginger Rye Sanders, Carolin Harvey

10. Adjournment of the City Council Meeting

Procedural: 10.1 Adjourn meeting

There being no further business to come before the City Council, the meeting was declared adjourned at 6:57 p.m.

https://go.boarddocs.com/il/coc/Board.nsf/files/CW3KV3528DDB/$file/Regular%20City%20Council%20Meeting%20Minutes%2026%20September%202023.pdf