Herrin City Library Board of Trustees met Aug. 8.
Here are the minutes provided by the board:
Herrin City LibraryBoard of Trustees MeetingAugust 8, 2023
Present: Calcaterra, Caringer, Frost, Guebert, Hickman, Jones, Maloney, Priest
Also Present: Library Director Susan Mullen
Absent: Sarver
The meeting was called to order at 6:30pm by President Kathleen Jones.Visitor(s): NoneCorrespondence: None
Secretary’s Report: Calcaterra moved to approve the minutes from July 11, 2023.Maloney seconded. Motion carried unanimously.
Treasurer’s Report:
A. Bills to be Paid: Frost moved to approve the payment of $1,545.45 for expensesincurred from July 12-31 and $4110.24 for expenses incurred from August 1-8.Priest seconded. Motion carried unanimously.
B. City Budget Report: Last month’s report shows that 25% of the budget has beenspent, with 25% of the fiscal year completed, leaving a checking account balanceof $51,023.26. Guebert moved to approve the report. Calcattera seconded.Motion carried unanimously.
C. Financial Balance Statement: Priest moved to approve the Library balance reportfrom the previous month. Caringer seconded. Motion carried unanimously.
Librarian’s Report:Circulation for July 2023 was 2% greater than July 2022. The Library currently has 5451 registered borrowers and 41,862 volumes in its collection. 1398 patrons used the Online Public Access Catalog (OPAC) from home in July. Website visits in July totaled 1428. Director Mullen attended the IHLS Director’s Chat session via Adobe Connect on July 6 and 13, as well as the Lazerware luncheon and seminar at the Cedarhurst Center for the Arts in Mt. Vernon on July 12. The successful summer reading program concluded with a screening of Over the Hedge, a program by the Rend Lake Park Rangers, and a magic show by Glen Foster and Kre8tive Studio. The Michael Bruce photography exhibit will run through the end of August. Lisa Carnaghi will present “Herrin Memories: A Slideshow Journey” on Friday, August 18 at 2:00pm.
Committee Reports:
Friends Liaison (Maloney):
o Friends approved Director’s request for $1206.05. A newsletter will bepublished within a month. Next meeting is October 2, 2023.
History Room (Hickman): No report
Building and Grounds (Priest, Jones): Air conditioners repaired this month.
Community Enrichment (Sarver): No report
Library Development and Technology (Caringer): No report
Special Gifts Committee (Guebert, Frost): No report
Old Business:
none
New Business:
The BoT reviewed options for reinvesting funds currently in CDs that havematured. Jones moves to extend the current Banterra and Peoples Bank CDs foranother term. Guebert seconded. Motion carried unanimously.
The BoT reviewed the HCL Patron Conduct Policy. Calcaterra moved to retainthe current policy as written, and accept the addition of a Patron Complaint Formwith minor changes. Maloney seconded. Motion carried unanimously.
The BoT discussed Patron #3240 Incident Report. President Jones offered tocontact the complainant via email. Calcaterra moved to use the newly adoptedform to gather more information from the complainant. Caringer seconded.Motion carried unanimously.
The BoT discussed the option to move money from the HCL savings account tothe HCL checking account, as the Library anticipates the upcoming taxdistribution. Maloney moved to move $60,000 to savings. Calcaterra seconded.Motion carries unanimously.
Adjournment: Maloney moved to adjourn at 7:41 PM.
Next Meeting Date: September 12, 2023 at 6:30pm
https://herrincitylibrary.org/about-us/board-of-trustees/meeting-minutes/august-2023/
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