Carbondale Reporter

Village of Makanda Board of Trustees met June 6.

Here are the minutes provided by the board:

PLEDGE OF ALLEGIANCE

CALL TO ORDER: Regular meeting of the Board of Trustees was called to order at 7:00p.m. by President Tina Shingleton.

ROLL CALL: Clerk called the roll of the Village Board: Trustees Hilliard, Allen, Dalton, Pitcher, Ross, and Wolff, were present.

APPROVAL OF MINUTES: President asked for a motion to approve the minutes from the last meeting. Trustee Wolff made a motion to accept the minutes It was seconded by Trustee Ross. Voice vote. All members present at roll call voted yes. Motion carried.

CITIZEN’S HEARING: Michelle and Victor Cardenaz, to observe. Russ Kramer, Tom Kraper, and Greg Moroz, also present. Russ reported that he had checked out the parking situation on Crackers Neck and observed a driveway that is unusable, that the property owner has not repaired. This may cause people to park on the road. President Shingleton and Trustee Ross both advised that Crackers Neck needs to be kept clear, so that emergency vehicles can get through. Trustee Ross reported that someone had recently parked on the bridge. Russ inquired about plans to stripe Baptist Hill Road. President advised that it would have to wait until Baptist Hill Road had been repaired. Tom Kraper came to address the Board regarding his culvert permit request. Tom would like to install a culvert off Baptist Hill Road between Kevin Hagler’s’ driveway and the East side of the Renaissance House. He would like to cut bank down to ground floor level of the building. Tom is checking into purchasing a small piece of property, from Kevin Hagler located next to the East side of the Renaissance House. Tom would then hire a contractor to modify the existing bank and build a retaining wall on this property to facilitate easier access to the building.

PETITIONS AND COMMUNICATIONS: President advised that a check for $7.35 had been received which represents the Village’s share of the Retailer Settlement in Smitty’s/CAM2 303 Tractor Hydraulic Fluid Marketing, Sales Practices, and Product Liability Litigation, in the United States District Court of Missouri. From this partial settlement, Class Members are receiving approximately 8% of their approved damages and approved bucket amounts. Claim is still ongoing and has not been resolved at this time. We may be eligible for an additional payment at a later time.

CLERK:

TRUSTEES: Trustee Hilliard reported that Debbie Dun had asked if additional 220-amp servers could be added to the electric box at the Pavilion. Trustee Hilliard has talked with Ed, and they will put in two servers. Trustee Wolff reported that a Deputy Sheriff had stopped by the house and informed him that a Quad Runner had been stolen from a neighbor. Trustee Ross reported that Bud Barnett had asked her to check on the process for approval to do the fill work on Rick Jumps/now Bud’s property. President replied that Bud needed to complete the required permit. President will contact Bud. Trustee Ross reported that a recent graduation party at the Community Center had left a mess that took her 3 hours to clean up. Trustee Hilliard suggested that a bigger deposit might encourage renters of the Community Center to clean up themselves, if they want their deposit back. Trustee Dalton asked what could be done about the number of possums, racoons, and other wildlife on Church Street. The Board suggested that she contact Jackson County Animal Control.

FISCAL MATTERS:

A. Treasurer’s Report: Treasurer presented the Treasurer’s Report to the Board. B. Bills Payable: Treasurer presented the Bills Payable.

President asked for a motion to accept the Treasurer’s Report and pay the bills. Trustee Wolff made a motion to accept the Treasurer’s Report and pay the bills. It was seconded by Trustee Ross. Voice vote. All present at roll call voted yes. Motion carried.

REPORTS OF STANDING COMMITTEES:

A. Finance Committee:

B. Ordinance Committee:

C. Street & Road Committee: Trustee Wolff reported a tree on McGuire Road extension that is dying and needs to be taken down. Trustee Allen will contact Dan to have it cut down. President asked Trustees Wolff and Allen if there was any update regarding resurfacing of Baptist Hill. Trustee Wolff stated they were still working on getting specs from an engineer to sign off on so project can be put out for bid. President is to provide contact at IDOT so Trustee Wolff can check with him for assistance.

D. Subdivision Committee:

E. Insurance Committee:

F. Playground Committee:

REPORTS OF SPECIAL COMMITTEES:

A. Emergency Disaster Committee:

B. Special Events Committee:

ORDINANCES & RESOLUTIONS: In the May meeting the Village Board approved posting the Civility Pledge adopted by the IML Board of Directors. President presented a Resolution provided by IML to adopt the Pledge and asked for a motion to approve this Resolution. Trustee Wolff made a motion to approve the Civility Pledge Resolution 2023-2. It was seconded by Trustee Hilliard. Voice vote. All members present at roll call voted yes. Motion carried.

EXECUTIVE SESSION:

UNFINISHED/OLD BUSINESS: Dan and Trustee Allen have met with Tru-built to move forward with lean-to and replacement of ridge lite on equipment building. Deposit of $6,900 has been paid. Trustee Allen commented that it would be around the 3rd week of July before work is started. Tru-Built also said they will install ceiling tile at no charge.

New railing at entrance of Village Hall was installed on May 23. New railing at B.C. Ross Community Center will be installed sometime this month. Dan will remove wooden railings before the new railing is installed. He will also cut back bushes growing on either side of the front step.

President is still working with Village legal counsel and real estate agent regarding purchase of property from Bud Barnett.

Village Cleanup Day went well. The dumpster was filled. Dan had to check before the dumpster was picked up on that Monday as people continued to throw in trash and leave large items of trash outside of the dumpster. Landscaping at Community Center has been done. Not sure when it was completed as President was not contacted.

NEW BUSINESS: President has spoken with John Newsome regarding purchase of Lot 28 which lies between property Village is purchasing from Bud Barnett and the Village parking lot across from the Village Hall. President is checking with real estate agent for value of property. Board feels that a survey is needed.

President advised that Dan replaced light bulb at Village Hall entrance.

President recommended that mileage rate using a personal vehicle for Village business be increased from .545 per mile to current State rate of .655 per mile. We have not increased for quite a few years. Trustee Ross made a motion to increase personal vehicle mileage to .655 per mile. It was seconded by Trustee Dalton. Voice vote. All members present at roll call voted yes. Motion carried.

GENERAL ANNOUNCEMENTS:

ADJOURNMENT: President asked for a motion to adjourn the meeting. Motion was made by Trustee Hilliard and seconded by Trustee Ross. Voice vote. All present at roll call voted yes. Motion carried. Meeting was adjourned at 8:40 p.m.

https://villageofmakanda.com/wp-content/uploads/2023/07/June-6-2023-Board-Minutes.pdf