Carbondale Reporter

Village of Makanda Board of Trustees met April 11.

Here are the minutes provided by the board:

PLEDGE OF ALLEGIANCE

CALL TO ORDER: Regular meeting of the Board of Trustees was called to order at 7:00p.m. by President Tina Shingleton.

ROLL CALL: Clerk called the roll of the Village Board: Trustees Hilliard, Allen, Dalton, Ross, and Wolff, were present. Trustee Pitcher was absent.

APPROVAL OF MINUTES: President asked for a motion to approve the minutes from the last meeting. Trustee Wolff made a motion to accept the minutes It was seconded by Trustee Ross. Voice vote. All members present at roll call voted yes. Motion carried.

CITIZEN’S HEARING: Michelle and Victor Cardenaz, to observe. Russ Kramer was present and inquired if any progress had been made in getting Baptist Hill Road repaired and striped. The Village is still waiting for an estimate. Russ also inquired about plans to bring Broadband services to the area. President Shingleton advised that it would be about 2 years, the committee is still in the process.

PETITIONS AND COMMUNICATIONS: President was contacted by Anne at Healing Traditions regarding holding the senior chair yoga class again this spring/summer at the Pavilion downtown. The next session starts April 12th. Classes are weekly on Wednesdays at 9 a.m. for one hour. They will provide liability insurance naming the Village as an additional insured and waivers signed by participants. The Board was asked if they would approve the use of the Pavilion for the class. There were no objections for use of the Pavilion for the 2023 spring/summer senior chair yoga class.

President was contacted by Dr. Laura Payne, Professor and Director, Office of Recreation and Park Resources at University of Illinois Urbana-Champaign to meet and ask questions about Outdoor Recreation in Jackson County. The discussion took place earlier today.

CLERK:

TRUSTEES: Trustee Hilliard reported that Ed has ordered the part for the outside light at the Village Hall and will put it on once it arrives. Trustee Wolff reported that he had talked with Dan and Dan had suggested renting a jack hammer to help with cleaning out the ditches on Baptist Hill. The Village will rent it from EZ Rental. Trustee Ross has spoken with Kenneth Delahunt and was told that the Black Vultures are a protected bird, the Vultures are destructive, present a health hazard, and are hard to get rid of. Kenneth suggested several methods to attempt to get rid of them. Trustee Ross reported that Gurley and Sons have repaired the Vulture damage around the air condition wiring. Trustee Ross reported that the concrete at the back door of the B.C. Ross Community Center is broken in to chunks and the timbers and landscaping on the south side of the Center needs to be repaired. Trustee Ross reported that parking on Crackers Neck continues to be a problem and has contacted Larry’s Towing to make arrangements to have the cars towed and is waiting for a return call. It was reported back in February and March that cars are parking again along Crackers Neck Road. President updated that three (3) No Parking signs were installed on March 9 and a certified letter was sent to property owner, Gregory Tunnison, reminding him that parking is prohibited along the road and vehicles will be towed at owner’s expense. Trustee Dalton reported that a resident’s dog had been roaming loose and creating a situation with her dog at night. Trustee Dalton called the owner and told them that the Village has a leash law and Animal Control would be called if the problem continued.

FISCAL MATTERS:

A. Treasurer’s Report: Treasurer presented the Treasurer’s Report to the Board. B. Bills Payable: Treasurer presented the Bills Payable.

President asked for a motion to accept the Treasurer’s Report and pay the bills. Trustee Wolff made a motion to accept the Treasurer’s Report and pay the bills. It was seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried.

The Treasurer advised the Board that the two CDs at Regions Bank amount to approximately $13,000. One of them comes up for renewal on April 12th. The Treasurer advised the Board regarding the current rates of interest at Regions Bank. The better option would be to invest the funds in a CD at 3% for 26 months.

Cashing out the other CD early would result in a loss of 90 cents. The Treasurer asked for the Board’s approval to cash out both CDs and put them both in one account at the 3% for 26 months, that Regions is offering. Trustee Wolff made a motion to move ahead with the Treasurers plan to consolidate the 2 CDs into one account for 3% for 26 months that Regions is offering. It was seconded by Trustee Ross. Voice Vote. All present at roll call voted yes. Motion carried.

REPORTS OF STANDING COMMITTEES:

A. Finance Committee:

B. Ordinance Committee:

C. Street & Road Committee: Trustee Hilliard reported that he had received the Street and Road reports from the committee members and consolidated them into one report. Trustee Hilliard distributed a copy of the report to each Board member

and asked them to review the report and make any additions, as needed. Next month Trustee Hilliard will present the final report for approval. President Shingleton will also have the figures for the cost of materials to present to the Board. Dan spoke with President regarding information that provides procedures for construction of an entrance and sloping banks along a roadway maintained by the Village of Makanda, in addition to our Ordinance and permit, that provides requirements for installation of culverts. A document has been put together to give a person details regarding specifications. The Street and Road Committee will review once completed.

D. Subdivision Committee:

E. Insurance Committee:

F. Playground Committee: Time to schedule Spring inspection date.

REPORTS OF SPECIAL COMMITTEES:

A. Emergency Disaster Committee:

B. Special Events Committee:

ORDINANCES & RESOLUTIONS: Clerk presented Appropriation Ordinance 2023-2. Individual voice vote. All present at attendance voted yes. Motion carried. The clerk will file the Ordinance at the Jackson County Court House.

Regarding the Jackson County Multi-Hazard Mitigation Plan Resolution, the Jackson County Emergency Management Agency, in collaboration with Greater Egypt Regional Planning and Development Commission began the process of updating the 5-year Multi-Hazard Mitigation Plan in June 2021. President advised Board that she has attended several zoom meetings and she, Leslie, Elaine, and Janet reviewed and completed a Mitigation Strategies Exercise back in October 2021. The plan is now ready for adoption. All members present except for Trustee Allen, approved and signed Resolution 2023-1 adopting the 2022 Jackson County Multi-Hazard Mitigation Plan Resolution.

Regarding the Ordinance for approval for purchase of property, President spoke with legal counsel yesterday and he advised that the Board approve authorization to have President go into negotiations to purchase property and set a range of purchase amount. After discussion, Trustee Ross made a motion to authorize Village President go into negotiations to purchase property not to exceed $4,000. It was seconded by Trustee Hilliard. All members present at roll call voted yes. Motion carried. Legal counsel will draw up a Resolution for the Board to approve a contract for purchase and an Ordinance for purchase once negotiation has taken place.

EXECUTIVE SESSION:

UNFINISHED/OLD BUSINESS: Eclipse Committee met on April 7 to discuss preliminary details to prepare for the April 8, 2024, Eclipse.

President provided an update regarding abandoned property on Crackers Neck. She spoke with legal counsel on March 29. Letters will be sent to property owners advising property needs to be cleaned up.

NEW BUSINESS: A letter was received from Jackson County Health Department regarding 2023 training for solid mosquito larvicide application. Dan will attend the May 9th one-hour training seminar which will satisfy the Illinois Department of Agriculture’s requirement to allow him to dispense certain larvicides to catch basins, roadsides, and similar locations. We will also be eligible to receive free larvicide.

President and Village Clerk have been working with IDNR office of Water Resources and property owners regarding:

Bud Barnett - Requirements and permits for demolition and possible rebuilding of Mr. Jumps home that recently burned. Property is just outside the floodway but is in the floodplain. Village Floodplain Ordinance requirements will need to be followed.

Terry and Marianne Roedl purchased property owned by Danny Brewer. House is not in the Floodway or Floodplain, so no permitting is needed from the State or Village. Village Ordinance is not required to be followed for any demolition or rebuilding.

President asked Board about contacting Greenridge Landscaping regarding 2023 Spring maintenance at B.C. Ross Community Center. Everyone agreed to contact Greenridge and go ahead and schedule if the estimate does not exceed $100 of last year’s cost. President will contact for estimate.

President asked about scheduling 2023 Spring Clean-Up Day. Last year it was done on May 24th. She suggested scheduling it for Saturday, May 20th with a rain date of May 27th, if needed. All in attendance agreed. President will reserve dumpster from Burris Disposal.

GENERAL ANNOUNCEMENTS: Board was advised Village residents will hold yard sale April 22nd and 23rd.

Trustee Ross invited everyone to the Baptist Hill Church Homecoming on Sunday April 23rd. The potluck will begin at noon with music.

ADJOURNMENT: President asked for a motion to adjourn the meeting. Motion was made by Trustee Wolff and seconded by Trustee Ross. Voice vote. All present at roll call voted yes. Motion carried. Meeting was adjourned at 8:17 p.m.

https://villageofmakanda.com/wp-content/uploads/2023/05/April-11-2023-Board-Minutes.pdf