Carbondale Reporter

Village of Crainville Board of Trustee met Oct. 11.

Here are the minutes provided by the board:

Mike Harbin Nay             Sam Jones Yea

Julie Aue Yea                  John Oetjen Nay 

Martin Bruyns Jr. Yea     Jim Rains Yea

Brad Olson Nay              Jaci Chapman Yea

Ron Mitchell Yea            Tena Steinacher Nay 

A quorum was present:

Minutes:

Minutes from the September 13, 2022 regular Board Meeting were presented. There were no corrections.

Motion 1: Rains made the motion and Aue seconded the motion to approve the September 13, 2022 minutes as presented. All present voted yea and the President declared the motion carried.

Treasurer’s Report:

The Treasurer’s Report was presented. There was a question regarding the balance of the Water Account. Mitchell will check with Jilek and report back at the November Meeting.

Motion 2: Jones made the motion and Aue seconded the motion to bring down $70,000 from the Illinois Funds into the General Fund. All present voted yea and the President declared the motion carried.

Bills:

October bills were presented. There was one correction; on the Petty Cash under the General Account there were 3 bills for car washes instead of two. There was a bill to Splendid Affair for $50.00 for flowers for Dan Finke, money to come out of the General Account. The Village insurance is provided by the Illinois Municipal League Risk Management Association. The IML sent their annual (2023) bill for Village Insurance for $37,170.07 which will also include Illinois Municipal League annual dues of $250.

Motion 3: Aue made the motion and Rains seconded the motion to pay the September, 2022 bills as corrected. All present voted yea and the President declared the motion carried.

Motion 4: Aue made the motion and Rains seconded the motion to pay IML for Village Insurance for 2023 for $37,170.07 to be split between the Water Account and General Account. All present voted yea and the President declared the motion carried.

Visitor Participation

No Visitor Participation at the October 11, 2022 Village Board Meeting.

Crawford and Associates Rodney Potts Reporting

Sewer Update

Nothing new to report on the sewer update.

Sewer Plant

No new updates on the sewer plant.

Municipal Dr. Water Update

Crawford and Associates put the water line extension off Municipal Dr. out for bid. There were two bids that were received. Wiggs Exc. INC. for $75,185.00 and B.C. Contracting for $94,104.00. Wiggs Exc. Had the lowest bid and Rodney Potts recommended the Village grant them the contract. Total project cost will be $77,850.00. (Includes engineering fees)

Motion 5: Aue made the motion and Bruyns seconded the motion to award the water line extension off Municipal Dr. contract to Wiggs Exc. For $75,185.00; total cost of project is $77,850.00. All present voted yea and the President declared the motion carried.

Samuel Road

Rodney Potts initially received a cost estimate of $104,919.00 to repair Samuel Road. This estimate included the following: ditching, grading, and patching, two culverts, and oil and chip. Crawford & Associates put the repairs on Samuel Road out for bid. He received two bids. E.T. Simonds Constr. Co for $213,911, and a bid from Samron Midwest Contr. For $248,248. These bids were significantly more than the initial estimate. Since E.T. Simonds had the lowest bid for $213,911, Potts talked to E.T. Simonds to see if they would be willing to just do the pavement patching for $146,259.30. Potts then recommended that the Village hire Benji Cain to do the grading of the roadside and dig the roadside ditches for a cost of $8,520; this would help cut the cost of the project. The Village Street Department would also help with debris removal. Potts recommended that the Village award the contract to E.T. Simonds with the stipulation that a change order will have to be submitted so that Simonds only does the pavement patching.

Motion 6: Jones made the motion and Bruyns seconded the motion to award the Samuel Road repair to E.T, Simonds under the condition that they will agree to a change order being submitted to remove items 1,2,4,5, and 6 of the contract, which would bring the cost of the contract to $146,259.30. All present voted yea and the President declared the motion carried.

Motion 7: Bryuns made the motion and Aue seconded the motion to hire Benji Crain to do the following road work on Samuel Road: grading of the roadside and digging roadside ditches at a cost of $8,520.00. All present voted yea and the President declared the motion carried.

Department Heads

Water Report: (Pam Borders)

1. There are 814 water customers

2. 609 garbage customers.

3. 0 Building Permits

4. 6 new customers

5. 3 disconnects

6. 0 Room Rental

Water Appeals

No water appeals.

Street/Water-Sewer Presented a Written Report

1. Working on the new basketball court at the Village Park.

2. Installed two new water services.

3. Working with Crawford and Associates to fix the road at Marion/Emerald 

4. Fixed a sewer main blockage.

5. Installed a yard hydrant at ground storage for cleaning/sampling purposes.

The tar repairs that have been used to patch Marion Street have not been holding. Farrar told the Board that he has used Aqua Fault to fix potholes and is holding up better than tar repair. Farrar would like to purchase 24 pails of Aqua Fault at $53.99 a pail total $1,250.

Motion 8: Jones made the motion and Bryuns seconded the motion to purchase 24 pails of Aqua Fault for $1,250.00. All present voted yea and the President declared the motion carried.

Police Report (Chief Lindley)

Chief Lindley presented his written report.

Old Business

D-Streck T.I.F.

Mitchell told the Board that the Village owes D-Streck $12,684.00 from the T.I.F.

Motion 9: Jones made the motion and Rains seconded the motion to pay D-Streck $12,684.00 out of the T.I.F. All present voted yea and the President declared the motion carried.

Arnie’s Place

Arnie Saylor owns the property next to the Village Hall on the north side, and he would like to sell the property to the Village. Board Members agreed to offer Mr. Saylor $30,000 for the property, and Mr. Saylor has agreed to sell the property to the Village for $30,000. Mr. Saylor also said that he will remove everything from the property within 60 days of purchase. The Village Attorney has developed a written contract for the sale of the property between the Village and Mr. Saylor.

Motion 10: Jones made the motion and Aue seconded the motion to approve the purchase of the Arnie Saylor property located next to the Village Hall on the North side for $30,000. All present voted yea and the President declared the motion carried.

Post Office

The Board asked Mitchell to check with Illinois Senators Duckworth and Durbin to see if Crainville could have their own zip code. Mitchell explained that some taxes that the Village is entitled to are based on zip codes and taxes that should be going to Crainville are instead going to Carterville because Crainville does not have their own zip code. Duckworth’s office responded that they would not be issuing another zip code for Crainville.

New Business

Annual Dinner

Mitchell asked the Board if they would like to continue to hold the annual holiday dinner at J.T’s for $18.00 a plate. The dinner would be held on December 12.

Motion 11: Jones made the motion and Rains seconded the motion to hold the annual holiday dinner at J. T’s on December 12 cost will be $18.00 a plate. All present voted yea and the President declared the motion carried.

Harvill

Mitchell told the Board that Linda Harvill is in default of the court defined payment to the Village. Mitchell told the Board that Harvill has filed for bankruptcy, The money Harvill owes the Village is forwarded to the IMLRMA for insurance payment. Mitchell has asked the Village Attorney to research this issue and determine what options the Village has to recoup money owed.

Ordinances

Public Welfare Ordinance

Mitchell appointed Martin Bruyns and Sam Jones to work on updating the Village’s Public Welfare Ordinance.

Ordinance Levying Taxes for 2023/2024

The Board decided to increase the Village property taxes by 5%.

Motion 12: Rains made the motion and Aue seconded the motion to approve Ordinance Number 2022-10-01 Levying Taxes for the Fiscal Year 2023-2024. All present voted yea and the President declared the motion carried.

Miscellaneous:

Holiday Flags

Aue told the Board that she would like to put up 12 or 14 holiday flags. She has a street map of the poles that she would like to put the flags. She recommended that we use the flags that the Village has and not purchase any additional holiday flags. The Board agreed with Aue.

Executive Session

Motion 13: Jones made the motion and Rains seconded the motion to go into Executive Session at 8:15 p.m. for personnel reasons. All present voted yea and the President declared the motion carried.

The Board came out of Executive Session at 8:35 p.m.

Motion 14: Jones made the motion and Aue seconded the motion to appoint Daniel Klingemann to the Village of Crainville Zoning Board. All present voted yea and the President declared the motion carried.

Adjournment

Motion 15: Jones made the motion and Bruyns seconded the motion to adjourn the Board Meeting at 8:40 p.m. All present voted yea and the President declared the motion carried.

https://www.crainville.net/documents/90/10-11-2022.pdf