Carbondale Reporter

Village of Crainville Village Board met Jan. 11.

Here are the minutes provided by the board:

Mike Harbin Nay            Sam Jones Yea 

Julie Aue Yea                 John Oetjen Yea 

Martin Bruyns Jr. Yea    Jim Rains Yea 

Brad Olson Yea             Jaci Chapman Nay  

Ron Mitchell Yea           Tena Steinacher Nay 

A quorum was present:  

Crainville Village Board is continuing to follow IML COVID19 guidelines. The Board Meetings are now open to the public. However, those people that want to attend a Board Meeting will have to follow social distancing guidelines, and they must wear a mask.

Minutes:

Minutes from the December 14, 2021 regular Board Meeting were presented. There were no corrections.

Motion 1: Aue made the motion and Jones seconded the motion to approve the December 14, 2021 Village Board Meeting Minutes as presented. All present voted yea and the President declared the motion carried.

Treasurer’s Report:

The Treasurer’s Report was presented.

Mitchell recommended to the Board that they approve bringing down $45,000 from the Illinois Funds to the Village General Fund.

Motion 2: Jones made the motion and Oetjen seconded the motion to approve bringing $45,000 from the Illinois Funds to the Village of Crainville’s General Fund. All present voted yea and the President declared the motion carried.

Bills:

January 2022 bills were presented.

The Bill from USA Blue Book needs to be removed from the bills for January 2022.

Motion 3: Aue made the motion and Rains seconded the motion to pay the January 2022 bills as presented. All present voted yea and the President declared the motion carried.

Visitor Participation

Poncho Stennet told the Board that he donated to the Car Show that was held by the Village in Spring of 2020, and he wants to know how the money that the Village collected from the Car Show was being spent. He told the Board that he became aware on December 19 that some of the employees at Progress Port were not getting Christmas Presents. Stennett thought that the Village could use some of the money collected by the Car Show for Christmas presents for Progress Port. Stennett then called Martin Bruyns to find out if the Village could donate money toward presents for Progress Port. Stennett ended up personally donating money for these gifts. Mitchell told Stennett that no one contacted him regarding the situation at Progress Port, and if he had known about this situation at Progress Port, he would have called Board Members to get their permission for a donation. Board Members told Stennett that the Village has not touched the Car Show Account, and if they had known of the situation at Progress Port they would have approved a donation.

Rodney Potts Report

Sewer Update

Several areas, within the Village, have been identified as needing the sewer lines replaced. The new sewer lines will be placed in the same line as where the old sewer lines were located. Rodney Potts will work on getting easements from residents that own property that the new sewer lines will cross. The new pipe will be 10” PVC and will replace the old 8” clay pipe. The project has been sent to IEPA for approval.

Rodney Potts has set up a meeting with officials from the Village of Crainville and Carterville. The purpose of the meeting is to initiate discussion on developing an agreement between the two Municipalities regarding the Village of Crainville’s participation in the new sewer plant that Carterville is building. The meeting will be Thursday January 14. le. The representatives from the Village of Crainville will be Martin Bruyns, Ron Mitchell, Brad Olson, and Ryan Farrar.

Department Heads

Water Report: (Pam Borders)

1. There are 803 water customers

2. 602 garbage customers.

3. 0 Building Permits

4. 8 new customers

5. 5 disconnects

6. Room Rental 6 $360.00

Water Appeals

Ben De Biois outside water spicket was left on over a weekend in December, and he would like compensation for excess water that was used. The Board decided to not charge him for sewer use that was over his average sewer cost for that month, but he will have to pay for the water that was used.

Michael Elms had a leaky toilet and he would like compensation for excess water that was used during the time of the leak. The Board decided that since the leak was promptly discovered by the Village, and the cost to the homeowner was minimal they would not compensate him for excess water used due to the leaky toilet.

Street/Water-Sewer Presented a Written Report

1. Repairs were done to the old dump truck, so that it would be available for snow removal.

2. The Village had an OSHA inspection. First one in over 10 years. All violations have been corrected.

3. There was a sewer blockage on Marion Street, and fixed.

4. Spectra Tech was in Carterville looking at manholes that needed to be rehabbed. Spectra came over to the Village and looked at the manholes that Farrar identified as being in the worst shape. Spectra will send the Village a proposal to rehab them.

Police Report (Chief Lindley)

Chief Lindley presented his written report.

Old Business

D-Streck

In December John Stoecklin from D-Steck Holdings approached Mayor Mitchell regarding the payment D-Steck (Deloufleur Décor and Design) is receiving from the Village T.I.F. Fund for property tax. According to the contract with Deloufleur Décor and Design the Village T.I.F. Fund should be paying 75% of their property tax instead of 27.63%. Mitchell told Mr. Stoecklin that in order to receive reimbursement Deloufleur Décor and Design has to prove that they had $100,000 in sales their first year of business, $150,000 the 2nd year of business and $200,000 each ensuing year. Mitchell is still waiting for documentation showing Deloufleur Décor and Design sales.

Flags over the Overpass

At the December Board Meeting a Board Member asked if the Village could put up some flags on the overpass. Aue told the Board that there are many stipulations regarding any type of flag on state overpasses. She will look into these regulations and report back to the Board.

Water Ordinance

The Village Attorney gave the Board Member copies of the new Water Ordinance. The new Ordinance that includes a clause that customers are responsible for their water meters, and if the water meter is damaged the customer is responsible for costs involved with repair of the water meter. This Ordinance will replace Water Ordinances from 2016 and 2017.

Motion 4: Oetjen made the motion and Aue seconded the motion to vacate the Water Ordinances from 2016 and 2017. (Ordinance #2022-01-01) All present voted yea and the President declared the motion carried.

Motion 5: Oetjen made the motion and Rains seconded the motion to approve Water Ordinance 2022-01-02. All present voted yea and the President declared the motion carried.

New Business

S.I.M.A.

Motion 6: Rains made the motion and Bruyns seconded the motion to pay the Villages’ annual dues to Southern Illinois Mayors Association of $65.00. All present voted yea and the President declared the motion carried.

Budget

Mitchell told the Board that he would like to amend the 2021/2022 budget. In the Village audit the auditor recommended that the Village should amend their budget if they spend over a line item. Mitchell explained that there is a good probability that the Village will go over certain line items in the budget this year. Mitchell went on to explain that the need to increase certain line items is due to gas costs increasing and equipment cost have increased beyond what was expected when the 2021/2022 budget was passed. Mitchell would like to increase the following line items. General Account line item 6130 equipment add $50,000. Water Account line item 6050 gas/fuel $10,000. Water Account 6060 supplies and repairs $30,000, Water Account 6075 professional fees $30,000, and Water Account 6065 repairs and maintenance $20,000, Water Account 6080 engineering fees $100,000. The Board asked Mitchell to check with the auditor to make sure that there would not be a problem with increasing these line items. Mitchell also said that just because the amount in these line items is increased does not mean that the Village will spend all the money in that line item.

Miscellaneous

Mileage

The state has increased the mileage amount to 58.5 cents a mile for employees that use their own car for business purposes. This will impact mileage reimbursement for the employees in the Water Office.

Executive Session

The Board did not go into Executive Session.

Motion 16: Jones made the motion and Aue seconded the motion to adjourn the Board Meeting at 8:05 p.m. All present voted yea and the President declared the motion carried.

https://www.crainville.net/documents/90/01-11-2022.pdf