Carbondale Reporter

Galena Unit School District #120 Board of Education Facility Committee met June 9.

Here is the minutes provided by the board:

1. Welcome

1.1 Call to Order – The Board of Education of Galena Unit School District #120 held their Facility Committee Meeting in the Galena Middle School Commons on June 9, 2020. The meeting was called to order at 6:00 p.m.

1.2 Roll Call – A roll call was taken and a quorum was established. The following members were present: Chairperson Mike Hyland, Member Mike Einsweiler and Member Nikki Frank.

Others in attendance: Tim Vincent, Member Arlee Stodden, Member Brian McIntyre, and Hillary Dickerson. Member Long and Principal Soat joined virtually.

1.3 Approval of Agenda – Member Frank moved and Member Einsweiler seconded the motion approving the agenda as presented. Motion carried 3-0.

1.4 Public Comments – None

2.Review June 4, 2020 Meeting - Mr. Hyland (10 minutes)

2.1 Format for future business/facility meetings

2.2 Committee dynamics

2.3 Original points about the process

>Agenda items 2.1, 2.2 and 2.3 – The Committee reviewed and discussed items contained in Agendas 2.1, 2.2 and 2.3.

3. Confirm Charge for the Committee - Mr. Vincent (5 minutes) – The committee confirmed what their charge of the committee was, as follows:

a) Facility improvements need to be done

b) Facility improvements done with no referendum

c) These improvements are to be done on the existing campus

d) Develop a master facility plan with one option by December 2020

e) Board or committee to consider multiple facility configurations and timeframe of when those could be phased in.

f) Utilize minimally the high school and middle school

4. Grade Organization – Mr. Hyland (5 minutes) – Member Hyland said he talked with Dale Henze, former GMS Principal, who stated “the configuration of the three buildings has been successful; why change what is broken.”

5. Confirm "Hard Yes and Hard No" list - Mr. Vincent (5 minutes)

5.1 Additions to the list –

It was consensus of the committee that something gets done.

There were two hard “no’s” in using the Primary School. The majority of the Board didn’t have any hard “no’s”. They want to do what makes sense for the District.

Majority of the board supports renovation.

Some members listed grading reconfiguration and what it would look like with keeping 9-12 at the High School.

6. Discussion on the Two Options - Mr. Hyland (15 minutes)

6.1 Characteristics of a 21st century PreK to 12 school

6.2 Solution oriented process - simplicity

6.3 Choosing the options

>Agenda items 6.1, 6.2 and 6.3 – The Committee discussed a solution oriented process and the simplicity in that. What is the problem and how do we solve it? As far as choosing the options, it was suggested perhaps they should start with a bigger funnel and see what the dollars are and then look at the number of plans and see what they come up with.

7. Criteria Presented to District Architect (10 minutes)

7.1 Master Plan concept

7.2 Time frame for evaluation by the Board of two options

7.3 Time frame for the adoption of the Master Plan

7.4 Professional services criteria

7.5 Two options - his thoughts on the plans already drawn

7.6 Set a meeting - Mr. Vincent and Mr. Hyland

>Agenda items 7.1 through 7.6 – Regarding criteria presented to district architect, tell the architect we are planning for a master plan and the time frame of the adoption of the master plan. Regarding professional services criteria – What are the costs of his services?

8. Review of District Master Plans - Mr. Vincent (5 minutes) – n/a

9. Update and Report to Board for July 7 (5 minutes)

9.1 Review the THA meeting

9.2 Review the meeting with architect

> Agenda items 9.1 and 9.2 – The Committee received updates from the THA meeting and the meeting with the architect.

10. Set Next Meeting (5 minutes) Next Tuesday

10.1 Purpose

10.2 Goal

>Agenda items 10.1 and 10.2 – The Committee set their next meeting for June 23rd at 6 p.m.

11. Adjournment

11.1 Adjourn meeting – Member Einsweiler moved and Member Frank seconded the motion to adjourn the meeting at 7:01 p.m. Voice vote, all present voted aye. Motion carried 3-0.

https://docs.google.com/document/d/1aXupr1zFUQcU8YNlnAPFen1KhzUEK4Rq/preview?rm=minimal