Carbondale Reporter

Village of Makanda Board of Trustees met Jan. 7.

Here is the minutes provided by the board:

PLEDGE OF ALLEGIANCE

CALL TO ORDER: Regular meeting of the Board of Trustees was called to order at 7:00 p.m. by President Tina Shingleton.

ROLL CALL: Clerk called the role of the Village Board: Trustees Allen, Wolff, Ross, and Dalton were present. Trustee Brouillette and Hilliard was absent.

APPROVAL OF MINUTES: President asked for a motion to approve the minutes of the last meeting. Trustee Ross made a motion to accept the minutes. It was seconded by Trustee Dalton. Voice vote. All members present at roll call voted yes. Motion carried.

CITIZEN’S HEARING: Joe McFarland came to observe.

PETITIONS & COMMUNICATIONS: Update was given regarding Trustee Hilliard.

President provided updated pages to Trustees for the Village Handbook. If anyone sees anything that needs corrected, please let her know.

Correspondence was received from Accel Entertainment regarding video gaming and if the Village would be interested in adding video gaming to our community. President asked for trustee’s input regarding this. Board agreed they were not interested in at this time.

President checked website for information regarding a grant for the Park and Recreational Facilities Construction Program (PARC). There are 34 pages of instructions and applications to complete to apply for grant. With the lengthy process and time that would be needed to complete the process President feels the Village would be able to cover the costs for updating Community Center. Board agreed.

CLERK:

TRUSTEES:

FISCAL MATTERS:

A. Treasurer’s Report: Treasurer presented the Treasure’s report. He will begin to take out Federal taxes for anyone who makes over $600, starting January 2020.

B. Bills Payable: Treasurer presented the list of the bills payable.

President asked for a motion to accept the Treasurer’s Report and pay the bills. Trustee Wolff made a motion to accept the Treasures report and pay the bills. It was seconded by Trustee Allen. Voice vote. All present at roll call voted yes. Motion carried.

President advised Trustees cost of website renewal products that are needed totaled $943.51 instead of $299.76. After talking with the GoDaddy representative, Office 365 Starter Email was not needed, website security needed to be updated and our SSL Certificate was ready for renewal. It was less expensive to renew our Website Security and Wordpress Design Service for 2 years instead of one. Our SSL Certificate renewal was processed for one year. Breakdown of charges was: 

Website Security Deluxe for 2 years - $383.76

Standard Wordpress Design Service for 2 year - $479.76 

SSL Renewal for 1 year - $79.99

Total - $943.51

REPORTS OF STANDING COMMITTEES:

A. Finance Committee: Finance Committee meeting Saturday February 15th at 9 a.m. in the Village Hall.

B. Ordinance Committee:

C. Street & Road Committee: Load limit sign has been purchased to be posted at entrance of Sheppard Road. Repair to embankment at 178 Poplar Camp Road was done on 1/6/2020.

President received a call from legal counsel, Webb Smith, advising he had been contacted by the new Stone Creek Homeowners President, Beck Simonds, to meet and discuss the subdivision roads. Mr. Smith feels that it is not necessary for him to attend this preliminary meeting until we find out whether legal counsel is necessary. The Village President and Village Clerk are scheduled to meet with Mr. Simonds on January 9 at the Village Hall.

Trustee Allen reported that work had been completed on the sliding bank on Church Street. Trustee Allen reported that on Church Street, a homeowner is making improvements to their property. However, this has caused dirt to washout and across the road, creating a hazard to the public. Street and Road has been to the location twice to clean the road and clear out the ditches. President will talk to the Village’s legal counsel to determine what can be done. Trustee Wolff reported that a Church Street resident had stopped him to thank the Village for the work that had been done on Church Street. The banks on Church Street will require additional work. Trustee Wolff stated funds will probably need to be taken out of the Village’s CD’s to pay for major road work projects, that will be contracted out. Trustee Allen suggested the Village retain a contractor to do the road work, instead of having to bid out each job. Trustee Ross inquired if Buncombe Water District had fixed the curb they had broken on Baptist Hill. President reported that no one from Buncombe Water District had gotten back to her. President stated she had talked to legal counsel and it had been suggested that a letter be sent stating that the Village was going to get the repairs done and send Buncombe Water District the bill. Trustee Ross inquired as to the best way to get I.D.O.T. to clean the ditches along Makanda Road. President will call them. Trustee Dalton reported that Danny Williams has been driving his heavy equipment on Church Street and putting marks from equipment on oil and chip. Board discussed posting a road weight limit sign on Church Street. Trustee Dalton inquired if she could burn the bank and ditches at her property. President encourage her to contact the Makanda Township Fire Department to let them know what she is planning on doing.

D. Subdivision Committee:

E. Insurance Committee:

REPORTS OF SPECIAL COMMITTEES:

A. Emergency Disaster Committee:

B. Special Events Committee:

ORDINANCES & RESOLUTIONS: Clerk introduced Ordinance 2020-1 an Ordinance Amending the Municipal Code of the Village of Makanda by the Addition of Prohibiting Cannabis Business Establishments. Clerk requested an individual voice vote. All present at roll call voted yes. Motion carried.

EXECUTIVE SESSION:

UNFINISHED/OLD BUSINESS: President was contacted by legal counsel, Webb Smith, regarding next step on Abandoned Property located on Cracker’s Neck. He is having signs printed that will need to be posted on the property and will let President know when they are ready.

President met with Thad Ellet on January 6 regarding estimate to repair stools and urinals at Village Hall and Community Center. Estimate of $1,361.72 was presented to Board for approval. After discussion, the Board decided to replace stools in both the Village Hall (2) and Community Center (3), along with the urinals. In addition, it was agreed to have the hot water heater in the Village Hall replaced since it is the original and everyone felt it needed to be upgraded. President will contact Mr. Ellet for a new estimate and schedule a date for repairs.

President and Clerk gave update regarding the railroad communication tower.

• Phone call with Larry Lloyd scheduled on December 20 was rescheduled to January 6 due to no updates. On January 6, Mr. Lloyd advised survey work to be done for engineers has gone out for bid and should be completed by the end of January. Location for tower will then be re-evaluated.

• President asked if an alternate site on Springer Ridge Road would be a possibility if a property owner would be willing to sell a location for the tower. He could not rule this out depending on logistics. President will check to see if there is a possibility of property availability.

• Next call is scheduled for Friday, January 31.

NEW BUSINESS: ANNOUNCEMENTS:

ADJOURNMENT: President asked for a motion to adjourn the meeting. Motion was made by Trustee Ross and seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried. Meeting was adjourned at 8:30 p.m.

https://villageofmakanda.com/wp-content/uploads/2020/04/January-7-2020-Board-Minutes.pdf