Carbondale Reporter

Village of Makanda Board of Trustees met Oct. 2.

Here is the minutes provided by the board:

PLEDGE OF ALLEGIANCE

CALL TO ORDER: Regular meeting of the Board of Trustees was called to order at 7:00 p.m. by President Tina Shingleton.

ROLL CALL: Clerk called the role of the Village Board: Trustees Hilliard, Allen, Wolff, Ross, Dalton and Brouillette were present.

APPROVAL OF MINUTES: President asked for a motion to approve the minutes of the last meeting. Trustee Wolff made a motion to accept the minutes. It was seconded by Trustee Ross. Voice vote. All members present at roll call voted yes. Motion carried.

CITIZEN’S HEARING: Margaret Satterthwaite and Robert Stamps, local residents, had come to observe a Village Board Meeting. Debbie Dunn was present to finalize plans for Vulture Fest with the Village.

PETITIONS & COMMUNICATIONS: Makanda Inn has asked to be placed on the Village website under Business. President has forwarded information to Clerk to be added.

CLERK: Trustees Hilliard, Wolff, and Brouillette are running for re-election, in the April 2, 2019 elections.

TRUSTEES: Trustee Hilliard reported that 3 roads that were scheduled to be oiled and chipped needed to be swept, before the work could be done. Therefore roads were oiled and chipped on Friday, instead of Thursday. Trustee Hilliard recommended that next year the oil and chip works needs to be scheduled earlier in September before the leaves start to fall. Trustee Allen reported that the F450 needed to have the steering box repaired. Estimate for repairs from Dave’s Auto is between $700 - $1,100. He recommended that once the current repairs are completed, the Village consider purchasing a used truck in better condition than the F450. A motion was made by Trustee Wolff to repair the F450. It was seconded by Trustee Ross. Voice vote. All present at roll call voted yes. Motion carried. Trustee Wolff reported that one of his neighbors was not aware that the oil and chip work was being done and was upset. Trustee Wolff reported that the neighbor was the only one he had not been able to inform. The oil and chip work schedule is posted at the Post Office and the Trustees do make an effort to tell all their neighbors. Trustee Wolff mentioned more CA-6 might be needed. He was advised this would be fine but would need to be paid for from the General Fund. Trustee Brouillette reported that he had received a complaint about the speed that vehicles are traveling on Oak Grove Rd., when they leave the cabins on Oak Grove Rd., The cabins on Oak Grove Rd. have recently changed hands and the new owner may not be aware of the problem. It was suggested that the residents on Oak Grove Rd. talk to the new owner of the cabins about the problem, so that the owner will pass on the information to the people who rent the cabins. Trustee Ross had completed a letter of nuisance complaint which she read to the Board. The Board made suggestions for changes in the letter. Trustee Ross will make the changes and then draft a letter which will be sent to property owners. Clerk will send it by certified mail and send a copy of the letter to the Village attorney. Trustee Ross has found a source for signs that would be appropriate for the Village playground, regarding children and pets. Treasurer will order the signs. When Trustee Ross receives the signs, Trustee Allen will work with Street and Road to place the signs in the Pavilion. Trustee Ross asked for and received permission to use the Pavilion for Trunk or Treat on Halloween night. There has been a good turnout in the past years. Trustee Dalton asked that Street and Road fill some holes on Church Street with cold patch. Trustee Hilliard mentioned a hole on the road on the water tower. Trustee Allen said it would be taken care of.

FISCAL MATTERS:

A. Treasurer’s Report: Treasurer presented the monthly budget report.

B. Bills Payable: Treasurer presented a list of the bills payable.

President asked for motion to accept the Treasurer’s report and pay the bills. Trustee Wolff made a motion to accept the Treasurer’s report and pay the bills. It was seconded by Trustee Ross. Voice vote. All present at roll call voted yes. Motion carried.

REPORTS OF STANDING COMMITTEES:

A. Finance Committee:

B. Ordinance Committee:

C. Street & Road Committee: Village incurred an additional cost of $501.50 labor done by Village employees that should have been include in the bid received by bidder. Spreadsheet of charges was presented by President. President presented a draft document of requirements for future bidding of work for the Village and asked for any corrections or addition.

D. Subdivision Committee:

E. Insurance Committee:

REPORTS OF SPECIAL COMMITTEES:

A. Emergency Disaster Committee:

B. Special Events Committee:

ORDINANCES & RESOLUTIONS:

EXECUTIVE SESSION:

UNFINISHED/OLD BUSINESS: A list of Tabled Ordinances was provided to Board members by President.

Playground repairs were completed Sept. 27 and 28. Playground installer advised that a perforated drain with rock around it and a barrier cloth covered with dirt needs to be installed on east side of playground to keep from washing. Grass seed needs to be sowed at south end of playground outside of border. Broken border and stakes need to be removed from playground. President will work with Dan Walker regarding work that needs to be done.

Paul Simon Landmark – President has been in touch with Scott Stokes from IDOT. Will try to have cost of signs to present to Board at November meeting. It was suggested that we might want to touch base with Sheila Simon to let her know we are moving forward with signage.

Sheppard Lane – Still working with legal counsel.

Buncombe Water charge at Pavilion – Still working with legal counsel.

NEW BUSINESS:

President has contacted CN Railroad regarding permission to rock the parking lot across from the Boardwalk and area between tracks and creek. Board was asked if permission is given if they are okay with spreading rock on those areas. Everyone agreed this would be okay.

ANNOUNCEMENTS: Next meeting will be held on November 5 due to election.

ADJOURNMENT: President asked for a motion to adjourn the meeting. Motion was made by Trustee Wolff and seconded by Trustee Dalton. Meeting was adjourned at 9:47 p.m.

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