Carbondale Elementary School District #95 Board of Education met August 7.
Here is the minutes provided by the board:
1. Roll Call:
Upon roll call, the following members were present:
Mr. John Major, President
Mr. Carlton Smith, Vice President
Ms. Catherine Field
Ms. Erinn Murphy
Ms. Natasha Zaretsky
Mr. Gary Shepherd
Administrators present:
Mr. Daniel Booth, Superintendent
Mr. Justin M. Miller, Assistant Superintendent
Ms. Janice Pavelonis, Director of Curriculum and Instruction
Ms. Zeppelyn Brewer, Director of Pupil Services
2. Executive Session 6:00 pm
Roll Call:
Mr. John Major, President
Mr. Carlton Smith, Vice President
Ms. Catherine Field
Ms. Erinn Murpy
Ms. Natasha Zaretsky
Mr. Gary Shepherd
Field moved, seconded by Smith, to enter Executive Session at 6:02 PM for the purpose of discussing performance, evaluation and compensation of specific personnel matters, matters relating to student discipline, matters relating to collective bargaining, and matters relating to pending litigation.
Roll Call Vote:
Yes votes: Field, Major, Smith, Murphy, Zaretsky, Shepherd
No votes: None
Absent: Connet
Motion carried.
Executive Session adjourned at 6:46 pm.
Roll Call Vote:
Yes votes: Major, Field, Smith, Murphy, Zaretsky, Shepherd
No: None
Absent: Connet
Motion carried.
3. Public Comments- None
4. Approval of Agenda
Shepherd moved, seconded by Zaretsky, Recommend approving the Agenda:
Roll Call Vote:
Yes votes: Field, Major, Smith, Murphy, Zaretsky, Shepherd
No votes: None
Absent: Connet
Motion carried.
5. Consent Agenda Items
Smith moved, seconded by Murphy, Recommend approving Consent Agenda Items, 5.1-Minutes, 5.2-Financial Reports and 5.3-Communications
Roll Call Vote
Yes votes: Field, Major, Murphy, Smith, Zaretsky, Shepherd
No votes: None
Abstain: None
Absent: Connet
Motion carried
5.1
5.11 Regular – July 26, 2018
5.12 Executive – July 26,2018
5.2 Financial Reports
5.21 Approval of Bills
5.22 Treasurer’s Report
5.23 Monthly Budget Report
5.24 School Activity Fund Reports
5.3 Communications
5.31 FOIA Requests – None
5.32 Donations – 15 computers from the USDA (United States Department of Agriculture), Scott Martin, Director.
6. Committee Reports
6.1 President’s Remarks – John Major
• Welcome Back Breakfast will be Monday, August 13th at 8:00am at Carbondale Middle School. Lunch will also be provided.
• Open House Night is Tuesday, August 14th: Parrish School (4:00-5:00), Thomas (5:00-6:00), Lewis (4:30-5:30) and CMS (5:30-6:30)
6.2 Committee Reports
6.21 Public Relations Committee – Stephanie Esters
• Draft Communication Policy projected to be completed by the end of August.
• Updating District Logo
• Website Updates for Teacher access
• Consider adding website Testimonials from Parents
• Chamber meetings and rotary meetings to sell the district
• Hash tags #carbondaleproud and #ces95proud
• Press Releases
• Social Media – Facebook, Twitter, and YouTube
• Working on a press kit
6.22 Personnel Committee – None
6.23 Policy Committee – None
6.24 Building and Transportation Committee – None
6.3 District Reports
6.31 Director of Pupil Services, Zeppelyn Brewer
• Update on MTSS Teacher Resource Guidebook. Focusing on the behavior section of the guidebook that discipline and behavioral interventions and supports are handled in a clear consistent way in all 4 buildings.
• Focus on 4 core principals; Respect yourself, others, learning, and property. Key words that will be used with all students at all times to make sure students are reflecting on their behavior and understand why consequences are being delivered.
• Met with building principals individually to make sure of what they were going over with the staff. All principals have set a day each month throughout the year that their Tier2, Tier3 problem solving team can meet to review school wide behavior data.
• PBIS coaches will present the MTSS Guidebook to their buildings on Tuesday for approximately an hour making sure students and teachers are aware of the supports that we have in place.
• All 8 Aide positions that were open have been filled.
• Met with Maria Bell regarding translations of the guidebook. Ms. Bell stated that Google translate works pretty good for the Spanish translation. Ms. Bell will review the Spanish translation and both the English and Spanish version should be uploaded to the website by August 15th. The Arabic bilingual aides will help translate an Arabic version at a later date.
• Evaluation documents have been updated on the website under the staff section.
6.32 Director of Curriculum, Instruction and Assessments, Janice Pavelonis
• Over the last 2 weeks, met with the CMS ELA Teachers, CMS Math Teachers, Faculty Council, Academically Talented Teachers, Coaches Team, and Sheltered English Teachers. The meetings were positive. Everyone is ready/open to move forward.
• Distributed handouts (on file with minutes) to the board of information that will be shared with the staff on opening day. The vision for improvement, which focuses on 3 things: Reading, Math, and Use of Data.
• 4 step Data System:
What: Goal is to effectively use the data we collect to inform instruction
(Reading/Math)
How: In Teams and Training
When: During S.I.P. Days
Janice explained the process and how the review of data is very important to make sure we are building a foundation for a good system that is working before we add more data. The social/emotional data from the PBIS team will also be reviewed to make sure everything is working hand in hand with the learning process.
6.33 Assistant Superintendent, Justin Miller
Bus Transportation Update-
• Bryon Poston (Gen. Mgr. at Durham) gave an update on transportation and overview of the plans between now and the start of school.
• Implementing dry runs of all the routes. The versa tran program is being used to generate routes.
• Working on Quality, currently 7 drivers short but have substitutes from other locations and new hires that are in training.
• Bryon stated to the Board he feels confident that there are no foreseen issues for the start of school. This year is much more thought out and they are better prepared.
• Monitors have been met with and will also undergo a special training.
• The procedure if there is a physical altercation is, the bus will be stopped and the monitor will communicate with dispatch. Most physical altercations, the police will be called. There are 4 cameras on each bus with audio. The buses have 2-way radios to communicate with dispatch.
• The monitors will keep track of the list of students assigned to the bus.
• Someone from the bus company will be at each school for open house.
• Mr. Booth has a meeting schedule with Bryon later in the week as a follow-up.
Classroom Update-
• The temporary buildings are onsite and being put together. The electrician was doing the hook-ups and the ramps are being put in.
• Set to meet with the ROE for the sign off on Monday.
• The rooms will be set up for the teachers to move in by the end of Friday.
Carlton Smith asked what was the change in cost? Mr. Miller replied, he has not yet seen the cost.
Upcoming Audits-
• ISBE Food Service Audit is 8/8/18
• Worker’s Comp. Audit coming up in the next 60 days
• Annual Audit is 8/13/18
Donations-
• See agenda item 5.32 – 15 computers donated, the location of use is TBD.
6.34 Superintendent, Daniel Booth-
• Administrative teams and principal groups have been working hard and meeting long hours to prepare for school.
• Mr. Booth shared a wealth of information received during the IASA New Superintendent conference in Springfield, IL that he attended along with 50 other new superintendents around the State of Illinois.
• Met with the Hispanic families of the TWI program at St. Xavier Church the Sunday after the last board meeting. The biggest take away from that meeting was the importance of making sure we are catering to ALL students in our district and making sure they can participate in what we are offering. Mr. Booth reiterated that a process is being implemented to insure documents are going home legible and readable for all students in our district. The Hispanic families stated they feel like second-class citizens in our district and felt like they had to learn English in order to participate in our district.
• After the meeting, Dr. Martin from the Linguistics department at SIU met with Janice and will give us some resources that we can use and will help with professional development on effective research based practices for our teachers in the Sheltered English program.
• Spoke with Pastor Chris Swims of Hopewell Missionary Baptist Church and they have about 200-backpack left from their 1000 backpack giveaway. He asked if his church could attend each of the schools back to school night to give away backpacks stuffed with school supplies.
Natasha Zaretsky asked Mr. Booth after his meeting with the Latino families, was he was able to get a feel about how they felt about the TWI program going away since they were not part of a lot of discussions. Mr. Booth stated the parents biggest concern was about being a part of their child’s education and how they can be more involved. They did not really speak about TWI but there were advocates there speaking on behalf of TWI.
6.4 Faculty Council – Jennifer Hartlieb
Jennifer Hartlieb reported on the faculty council meeting held on August 3rd. She felt the meeting was very beneficial for them with Janice Pavelonis. Janice shared the same professional development plan that was presented tonight at the board meeting. Everyone is excited that the plan starts from the bottom going up.
7. Old Business - None
8 New Business
8.1 Action on Classified Personnel
8.11 Employment of Student Supervisor Aides
Field moved, seconded by Smith, Recommend the employment of Bryan Tucker as a Student Supervisor Aide at Thomas School and Janelle Noldin as a Student Supervisor Aide at Parrish School, effective the 2018-2019 school year, pending a clear CBI. Roll Call Vote
Roll Call Vote
Yes votes: Major, Field, Smith, Murphy, Zaretsky, Shepherd
No: None
Absent: Connet
Motion carried.
8.12 Employment of Special Education Aides
Field moved, seconded by Smith, Recommend the employment of the following Special Education Aides, effective the 2018-2019 school year, pending a clear CBI.
Danyae Schoffner – Carbondale Middle School
Stephanie Briscoe – Carbondale Middle School
Phillip Wallen – Carbondale Middle School
Brandy Calvert – Parrish School
Roll Call Vote
Yes votes: Major, Field, Smith, Murphy, Zaretsky, Shepherd
No: None
Absent: Connet
Motion carried.
8.13 Employment of Library Aide
Field moved, seconded by Smith, Recommend the employment of Erica McGowan as a Library Aide at Lewis School, effective the 2018- 2019 school year, pending a clear CBI.
Roll Call Vote
Yes votes: Major, Field, Smith, Murphy, Zaretsky, Shepherd
No: None
Absent: Connet
Motion carried.
8.14 Action on Resignation
Field moved, seconded by Smith, Recommend accepting the resignation of Pilar Martinez as a Bi-Lingual Paraprofessional at Thomas School effective the end of the 2017-2018 school year.
Voice Vote
Yes votes: Major, Field, Smith, Murphy, Zaretsky, Shepherd
No: None
Absent: Connet
Motion carried.
8.2 Action on Certified Personnel
8.21 Employment of Certified Teachers
Field moved, seconded by Shepherd, Recommend the employment of the following Certified teaching staff effective the 2018-2019 school year, pending a clear CBI.
Regina Pieron – District Art Teacher at Parrish, Thomas, and Lewis School
Brian Chaney – Math Teacher at Carbondale Middle School
David Myers – Part-time PE Teacher at Lewis School
Roll Call Vote
Yes votes: Major, Field, Smith, Murphy, Zaretsky, Shepherd
No: None
Absent: Connet
Motion carried.
8.22 Employment of Librarian
Field moved, seconded by Zaretsky, Recommend the employment of Seren Conner as a Librarian at Carbondale Middle School effective the 2018-2019 school year, pending receipt of her Library Media Center Specialist Licensure and a clear CBI.
Roll Call Vote
Yes votes: Major, Field, Smith, Murphy, Zaretsky, Shepherd
No: None
Absent: Connet
Motion carried.
8.23 Employment of Special Assignments
Field moved, seconded by Murphy, Recommend the employment of the following Special Assignments for the 2018-2019 school year.
Thomas-
Ann Hamman – Intermediate Student Council
Roll Call Vote
Yes votes: Major, Field, Smith, Murphy, Zaretsky, Shepherd
No: None
Absent: Connet
Motion carried.
8.3 Action to Establish Dates to Review Proposed 2018-2019 District
Budget and Public Hearing
Smith moved, seconded by Zaretsky, Recommend approving the dates and location for reviewing the proposed Carbondale Elementary School District #95 budget are as follows: Beginning August 8, 2018 through September 28, 2018, the budget will be on display at the CES95 Administrative Office, 925 S. Giant City Road, Carbondale, IL 62902, and establishing September 27, 2018 to adopt the 2018-2019 budget with a Public Hearing set for 7:00 pm.
Voice Vote
Yes votes: Field, Major, Murphy, Smith, Zaretsky, Shepherd
No votes: None
Absent: Connet
Motion carried.
8.4 Action on Interfund Loan from Working Cash Fund to the Education Fund
Smith moved, seconded by Shepherd, Recommend approving an Interfund Loan from the Working Cash Fund to the Education Fund in the amount of $3,000,000 effective August 7, 2018.
Roll Call & Signature Vote
Yes votes: Field, Major, Murphy, Smith, Zaretsky, Shepherd
No votes: None
Absent: Connet
Motion carried.
8.5 Action on Interfund Loan from Working Cash Fund to the Debit
Service Fund
Murphy moved, seconded by Zaretsky, Recommend approving an Interfund Loan from the Working Cash Fund to the Debit Service Fund in the amount of $1,200,000 effective August 7, 2018.
Roll Call & Signature Vote
Yes votes: Field, Major, Murphy, Smith, Zaretsky, Shepherd
No votes: None
Absent: Connet
Motion carried.
8.6 Action on Interfund Loan from Working Cash Fund to the IMRF/Social Security Fund
Recommend approving an Interfund Loan from the Working Cash Fund to the IMRF/Social Security Fund in the amount of $225,000, effective August 7, 2018.
Roll Call & Signature Vote
Yes votes: Field, Major, Murphy, Smith, Zaretsky, Shepherd
No votes: None
Absent: Connet
Motion carried.
8.7 Action on Interagency Agreement between Migrant Education Head Start and Parrish School
Smith moved, seconded by Shepherd, Recommend approving the Interagency Agreement between Migrant Education Head Start and Parrish School. The intent of this agreement is to cooperate in serving migrant children with disabilities and transitioning from head start to kindergarten in the least restrictive and most natural environment in compliance with Federal and State laws.
Discussion: Carlton Smith asked how is the district selected for this? Mr. Booth replied, any student in the area is able to apply for our Pre- K program. We have the best services in Southern Illinois from a special education perspective.
Voice Vote
Yes votes: Field, Major, Murphy, Smith, Zaretsky, Shepherd
No votes: None
Absent: Connet
Motion carried
9. Next Scheduled Meetings
9.1 Thursday, August 16, 2018-
Building and Transportation Committee Meeting
CES95 Administrative Center
925 South Giant City Road
Carbondale, IL 62902
5:00 pm
Tuesday, September 4, 2018-
Public Relations Committee Meeting
CES95 Administrative Center
925 South Giant City Road
Carbondale, IL 62902
4:00 pm
Thursday, September 27, 2018-
Regular Board Meeting (Open To The Public)
CES95 Administrative Center
6:00 pm
6:05 pm Motion and Roll Call Vote to go into Executive Session (CLOSED) for the purpose of discussing matters relating to the performance, evaluation and compensation of specific personnel, matters relating to student discipline, matters relating to collective bargaining, and matters relating to pending litigation.
7:00 pm Public Hearing for Adoption of FY19 Budget
7:05 pm Reconvene Regular Board Meeting Public Session
(Open To The Public)
10 Public Comments – None
11 Adjournment
Murphy moved, seconded by Shepherd, Recommend Adjournment at 8:38 PM.
Voice Vote:
Yes votes: Major, Field, Smith, Murphy, Zaretsky, Shepherd
No votes: None
Absent: Connet
Motion carried.
https://www.ces95.org/site/handlers/filedownload.ashx?moduleinstanceid=77&dataid=3150&FileName=BOE%20Minutes_%20August%207%202018.pdf
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