Carbondale Reporter

City of Carterville Water & Sewer Board met February 8.

Here is the minutes provided by the Board:

Called to Order: 6:01 p.m.

Present at the meeting were: Mark Bollmann, and John Geiselman, Water and Sewer Board Commissioners; Curtis Oetjen, Council Representative; Brad Robinson, Mayor, Garry Wiggs, Public Works Director; Marc Buatte; Sewer Superintendent; Jerry Hampton, Water Superintendent; Rodney Potts, Crawford and Associates; Janice McConnaughy, H R Specialist, Amy Simpson, Board Secretary, Sunny Fredrick, Larry Motsinger, Dustin and Jeff Loring.

Delinquent accounts were discussed (272 accounts delinquent in the amount of $18,926.31). Cut offs will occur on Tuesday, February 13, 2018 unless payment or payment arrangements are made prior to the cut off.

The Rend Lake bill for January 2018 was not available for the meeting. 10,552,130 gallons sold in January.

Motion 1: Geiselman moved and Bollmann seconded to approve the minutes of the January 4, 2018 regular Meeting as submitted by the Secretary. All voted yea and the Secretary declared the motion carried.

Motion 2: Bollmann moved and Geiselman seconded to approve the Treasurer’s Report for the month of January 2018. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.

Amy informed the board of the pricing difference of the Kamper’s Supply Wiggs Excavating bill. The motion was made prior in the amount of $3,520.00 from an estimate they originally submitted. The actual bill came in for $6,924.00. Amy brought this to Marc Buatte’s attention and he negotiated the bill down to $4,872.00.

Guest Speakers: Larry Motsinger, Sunny Fredrick, Dustin and Jeff Loring.

Larry Motsinger addressed the board about his concerns of his monthly water bill fluctuating month to month. Water board was giving his usage history for review. Motsinger admitted to having a pool and 8 people living in his home. In August, we put in a new meter. One month his water bill was extremely low and the following month was high which is an indicator that it was misread but the water used is accurate. He was given the opportunity to make monthly payments. Jerry Hampton said he would take a daily reading for 1 week to see what gallonage goes thru.

Sunny Fredrick addressed the board about 901 Peach Street. They purchased 901 Peach back in May 2013 and began siding, roof etc. He stated that water was not hooked up and had a sewer guy come and help locate the sewer line. In October 2017, he stated that he used a shark bite fitting so he could hook up a hose for testing the sewer. He stated they spent around $60,000.00 to remodel this house and had no intent on theft. He stated they received a bill after the new tenant moved in for 128,460 gallons used for $989.97. Geiselman brought up Sizemore delinquent bill and to review it as well. The difference is that Sizemore bill was for Paul Freeman and it was used and Paul was “chased” by us for four months to get payment. Fredrick issue is that we cannot prove all the gallonage is correctly his. Board could not come to a unanimous decision and there for the vote was tabled and will be re addressed at the March 2018 meeting.

Jeff Loring addressed the board concerning 204 Virginia. On January 9, 2018, 204 Virginia was turned off for non-payment. We checked the “off” accounts two days later and found it was illegally turned back on. The police wrote a ticket for violation of the Ordinance in the amount of $500.00. Jeff Loring explained that the water line had frozen and cracked. He had his maintenance men fix the plumbing issue. They decided to shut off the water at the meter so the plumber could fix the frozen lines. Jeff asked for reconsideration of the amount of fine for them turning on the water service.

Motion 3: Bollmann moved and Geisel man seconded to approve the reduction of the ordinance violation from $500.00 to $75.00 as submitted by the Secretary. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.

Motion 4: Bollmann moved and Geiselman seconded to approve payment of the monthly bills as submitted by the Secretary. With the approval of the extra $1,352.00 on the Wiggs Excavating bill. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.

Garry Wiggs Report

Electronic Water Meters: The Mayor said he needed to speak to Core and Main about their in-house financing. We will have to put a surcharge on the bills. If over 10 years, Curt thinks we would have to bond it. If we finance $900,000, debt service would add $3.50 for 10 years and $2.75 for 15 years.

Equipment: Four bids for the truck were opened on January 26, 2018 at 4:30 pm. Auffenberger bid was the lowest bid in the amount of $27,105.00.

Motion 5: Geiselman moved and Bollmann seconded to accept the bid for the purchase a truck from Auffenberger in the amount of $27,105.00. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.

Jerry Hampton Report

Jerry gave a complete run down of all the leaks and taps completed this past month. Meter readings were estimated this month due to ice. Rend Lake’s new line finally passed their test and we went on line on February 9th, 2018.

Marc Buatte Report

Rebuild for the Rotor: Waiting on better weather to finish the rebuild.

Outline and Goals for Sewer Plant and Collection System for 2018: Rodney will give information.

Rebuild Influent Wet Well:Marc made a recommendation to order a spare pump to have on hand with piping and install.

Motion 6: Geiselman moved and Bollmann seconded to purchase 2 pumps along with extra railing in the amount of $14,000.00. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.

Manhole Lining: Spectra Tech is in the area. Marc does have 5 line up but needs some bench and grouting so not sure we would get 5 completed.

Motion 7: Geiselman moved and Bollmann seconded to spend $10,000.00 to line manholes. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.

Clarifier Valve:Had an emergency valve purchase and recommends we purchase another clarifier valve to have on hand

Motion 8: Bollmann moved and Geiselman seconded to purchase a new clarifier valve not to exceed $3,000.00. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.

Motion 9: Bollmann moved and Geiselman seconded to approve the following leak credits: With the exception of Shane Horn and William McMillan to be removed due to no receipt provided to show that an actual leak was repaired.

Leak Credits

04-1411Shane Horn; 514 N. Division$ 46.36

21-5600Luke Murray; 613 W. Grand Ave $ 8.51

03-1140 Rod Sievers; 313 Virginia$ 12.31

18-7450Rick Robertson; 12736 Hafer Rd$ 25.40

01-0380Grace Bible Church; 401 E. Illinois $166.89

01-0661William McMillan; 208 Jackon$ 23.32 $282.79

A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.

Crawford and Associates Report: Rodney Potts

Sewer Plant Study: Rodney passed out a copy of the Sewer Plant Study. The last two section is the main points of the report.

Motion 10: Bollmann moved and Geiselman seconded to pay Crawford’s final bill for the Sewer Plant Study in the amount of $5,00.00. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.

2018 Water Study The entire application has been submitted and will not hear anything until October 2018.

Center Street: EPA Permitted

1-3-5 Year Plan: Rodney passed out the plan for review and did a presentation on a few of the items in each year.

SIU Coal:Mayor Brad is going to speak with Mr. Spear at the Refuge about what is going to be happening next. Donnie was led to believe to include this piece of property in their plans.

New Sexual Harassment Policy: New Sexual Harassment policy packets were given to Board members for review and signature.

Discussion about the lawing contract with Joe’s Lawn Service and re-address in March 2018 meeting.

Ordinance Tickets: This was covered earlier in the meeting (Loring)

Past Delinquent Balance:This was covered earlier in the meeting (901 Peach) and continued to March 2018 meeting.

Curt Oetjen discussed about a little pick-up truck that Reed Fozzard’s has that is $6,700.00 with heating and air. Brown Chevy is done and needs to be out of commission.

Motion 11: Geiselman moved and Bollmann seconded to adjourn. All voted yea and the meeting was dismissed at 8:05 p.m.

https://visitcarterville.com/meetings_agenda_minutes