Carbondale Reporter

Jackson County Executive Committee met Feb. 1.

Here is the agenda provided by the Committee:

Call to Order (5:00 PM)

Members Present: Endres, Erbes, Hunter, J.S. Rendleman, Nehring and Peterson

Members Absent: Larkin

Also Present: Larry Reinhardt, Josh Barringer, Sarah Patrick, Andy Howard, Jesse Sell, Matthew Whalen, Roy Oellermann, Jessica Terry, Nick Stokovich, Stephen Robert, Ed Ford

Approval of Minutes

I. 18-3121 January 11, 2018 Minutes

A motion was made by Peterson, seconded by Erbes, to approve the January 11, 2018 minutes as presented. The motion carried by unanimous vote.

Chairman's Remarks

Rendleman reported that Ms. Crawshaw submitted a letter of resignation from the Jackson County Housing Board. He went on to review the letter from the Department of Housing Services regarding the occupancy rate in Jackson County.

Internal Office Matters

II. 18-3122 County Board Administrator

Ford spoke to the committee about the difference between decision making and administering. He has concerns that if the county hires a county administrator they will be making decisions. He believes that currently the board has the best process for handling business and a county administrator could make the county more like other governing bodies that have passed off responsibility for decision making to an administrator. This item will remain on the agenda.

III. 18-3123 Compensatory Time Policy

This item will remain on the agenda.

IV. 18-3134 Employee Evaluations

Hunter reported that it is time to do county board employee evaluations. Endres was asked to take the lead this year. Rendleman, Endres and Hunter will be conducting the evaluations. The committee coordinator was asked to have employees complete self evaluations and supervisors will do evaluations on staff. Once those have been completed evaluations with board members will be scheduled. The goal of the committee is to have the evaluations completed by the end of Mach.

Computing Services

V. 18-3124 New Domain

Barringer reported that the county domain is old and continues to have breakdowns. He has been able to make patches that keep the system running but it will not work for much more than another month. He was hoping it would last a few more years but since email is having issues the domain needs taken care of now.

VI. 18-3125 Discuss and act on compensatory time needed to complete new domain set up

Barringer asked for comp time up to 144 hours for him and 144 hours for Ryan to rebuild the county domain. This process should take about a month. He informed the committee that he has some funds in his capital line item that can be used to pay for the comp time. He requested that the hours be paid as overtime instead of comp time since there is little chance either of them will be able to use that much comp time in a year.

A motion was made by Hunter, seconded by Peterson, to authorize the use of Computing Services capital funds, not to exceed $12,000, to be paid for overtime incurred during February due to domain upgrades. The motion carried by unanimous vote.

Appointments

VII. 18-3126 Open Appointments in February 2018 {13}

1. ETSB 911 (3)*

2. Greater Egypt Regional Economic Development (1)*

3. Jackson County Housing Authority (1)

4. Merit Commission (1)*

5. Public Building Commission (6)

6. Shawnee Resource Conservation & Development Area (1)

Rendleman indicated that he will be asking the board to approve the recommendation of reappointment of Graff to the ETSB 911 board, Brown to the Greater Egypt board, and Peterson to the Shawnee Resource & Conservation board. The committee reviewed the letter and application submitted by the Sheriff for Reed to be appointed to the Merit Commission.

Old Business

VIII. 18-3127 Resolution to include 125 Plan as IMRF earnings

Reinhardt reported that if the board passes this resolution then it becomes mandatory for all employees and it is only really helpful to those employees that are within four or five years of retiring. He went on to explain that this could hurt younger employees by forcing them to pay more into IMRF. He recommended getting feedback from the employees before the board acts. The concensus of the committee is to get reach out to employees for feedback. The committee coordinator was asked to draft a letter to be sent to employees. This will remain on the agenda.

New Business

IX. 18-3128 Occupancy at Jackson County Housing

This item was also discussed during Chairman's Remarks. Rendleman added that Mr. Young did respond with a well crafted letter. There was a brief discussion about the Grand Tower housing and the what is being considered for the future.

X. 18-3129 EEOC Survey

A motion was made by Erbes, seconded by Endres, to authorize and direct the Chairman to sign the completed EEO-4 survey. The motion carried by unanimous vote.

XI. 18-3130 Voter Registration Grant Acceptance

Reinhardt reported that he is hoping to get the full requested amount this year. A motion was made by Hunter, seconded by Peterson, to authorize and direct the Chairman to sign the grant acceptance pending legal review. The motion carried by unanimous vote.

XII. 18-3133 Resolution in Appreciation-Morgan

A motion was made by Erbes, seconded by Peterson, to approve a Resolution in Appreciation of Loretta Morgan. The motion carried by unanimous vote.

Executive Session

XIII. 18-3135 Executive Session under 2 (c) 1 to discuss ambulance director

A motion was made by Erbes, seconded by Hunter, to approve entering into Executive Session under 2 (c) 1 to discuss the Ambulance Director. The motion carried by the following vote:

Yes: 6 - Endres, Erbes, Hunter, J.S. Rendleman, Nehring and Peterson

Absent: 1 - Larkin

A motion was made by Hunter, seconded by Erbes, to approve recommendation that the full County Board terminate the Ambulance Administrator Contract subject to Section 8 of said contract and authorize and direct the County Board Chair to appoint an interim Director and recommend that Mr. Miseners strengths be used by the Director in such a roll as may be useful.

The motion carried by the following vote:

Yes: 5 - Endres, Erbes, Hunter, J.S. Rendleman and Nehring

No: 1 - Peterson

Absent: 1 - Larkin

Adjourn (5:57 PM)

Erbes moved and Endres seconded to adjourn, motion carried.

https://www.jacksoncounty-il.gov/Home/Components/MeetingsManager/MeetingMinutes/ShowPrimaryDocument/?minutesID=3585&isPub=True&includeTrash=False