Marion City Council met August 14.
Here is the minutes provided by the Council:
Minutes of a Regular Meeting of the City Council of the City of Marion held in the Council Chambers at City Hall August 14, 2017. Mayor Butler called the meeting to order at 6:30 p.m. The City Clerk was instructed to call the roll and the response was as follows:
Physically Present: Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler. Absent: None.
The minutes of the 07/27/2017 Regular Meeting and Special Meeting 08/04/2017 were approved as presented.
Code Enforcement Department
Retail Partners Marion, LLC requested a "variance" at 2714 Walton Way to place a new building three (3) feet into the building setback line at the northwest corner of the property. Commissioner Goss made a motion to approve the three feet variance changing the setback from fifteen feet to twelve feet. Commissioner Webb seconded the motion.
James Atwood requested a variance to move a fence at 1102 S. Madison and Jones Street back 13'6" from the edge of the Jones Street. Commissioner Goss made a motion to approve the variance to move the fence at 1102 S. Madison Street back 13'6" from the street. Commissioner Webb seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea.
Fire Department
Architect Gail White and Engineer Ben Boyt explained the change order requested from Ross Construction, Inc. in the amount of $7,495.00. Engineer Boyt explained that what started as putting in a new support column that had been left out of the original construction many years ago, creating a landslide of multiple changes in the layout of the plumbing culminating in an increase of $6,207.54, which is $1,287.46 less than the change order figure that was given to be placed on the Council Agenda. Commissioner Goss made a motion to approve the change order of $6,207.54 as presented. Commissioner Rinella seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb, And Goss And Mayor Butler All Voted Yea.
Architect Gail White stated several bolts missing from the original construction, have now been added. Ross Construction, Inc. had projected March 18, 2018 as the completion date of the remodel/addition to the Fire Station, but have now moved the completion date up to possibly January 2018.
Police Department
Commissioner Webb announced the name of the new Police Patrolman approved by the Police and Fire Merit Board to be Nicholas McLaughlin, per the FOP Union Contract dated May 1, 2015-April30,2019.
Commissioner Webb made a motion to approve the hiring of Police Patrolman Nicholas McLaughlin. Commissioner Hightower seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea.
Commissioner Rinella made a motion to approve the bid of US Bancorp at a fixed rate of 2.13% lease with the total payout $256,896.62. Commissioner Goss seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea.
Water Office
Commissioner Rinella made a motion for Council to approve the hiring of Jennifer Gee as Clerk/Cashier in the Water Office per Laborers Union Local 773, effective August 15, 2017. Commissioner Webb seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea.
Sewer Department
Commissioner Hightower made a motion to approve the order of 400 Wyss diffuser assemblies at a total cost of $14,000.00, which is a budgeted item with funds coming from the Sewer Operations Account. Commissioner Rinella seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea.
Commissioner Hightower presented two bids to construct a 16 foot by 50 foot by 10-foot lean-to on the maintenance building. This is a budgeted item with the funds in the Sewer Operating Account. The two bids are as follows:
B.C. Contracting of Carterville bid $18,420.00.
RJ Construction of West Frankfort bid $20,463.00.
Commissioner Hightovver made a motion to approve the bid of B.C. Contracting for $18,420.00. Commissioner Rinella seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea.
Commissioner Goss asked to table the Council approval to replace a part-time GIS employee at the Cemetery Department until a later meeting.
Hub Recreation Center
Hub General Manager Chris Georgantas presented the following Part-time Recommendations:
Mary Ciara Dawn Duke - Child watch $9.00/hr. and Camp Counselor $9.00/hr.
Mackenzie Parker - Child watch $9.00/hr. and Camp Counselor $9.00/hr.
Martin Jennings — Personal Trainer $30.00/hr., Group Fitness
Instructor $15.00/hr., Sports Instructor $15.00/hr., Swim Instructor $20/hr. and Wellness Orientation Attendant $12.00/hr.
Kim McVicker — Group Fitness Instructor $15.00/hr.
Shelly Cain - Group Fitness Instructor $15.00/hr.
David D. Fuller - Maintenance $8.50/hr., Wellness Attendant
$9.00/hr., Gym Attendant $9.00/hr., Staff Tackle Football $8.50/hr.
Nathaniel Shaw — Personal Trainer $30.00/hr., Group Fitness
Instructor $15.00/hr., and Sports Instructor $15.00/hr.
Amelia Anderson ~ Part-time Life Guard $9.50/hr.
Commissioner Hightower made a motion to approve the above recommendations as presented with Commissioner Rinella seconding the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea.
Hub General Manager Chris Georgantas presented the following Recommendations for Job Classification Additions:
Jen Rodrigues — Wellness Orientation Attendant $ 12.00/hr. (Current group fitness & Personal Trainer)
Alek Jimenez - Tackle Football Staff $8.50/hr., Flag Football Staff $8.50/hr. (Current Gym Attendant & Camp Counselor)
Sam Swinford -- Tackle Football Staff $8.50/hr., Flag Football Staff $8.50/hr. (Current Basketball Instructor)
Commissioner Hightower made a motion to approve the above recommendations for Job Classification Additions. Commissioner Rinella seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea.
Hub General Manager Chris Georgantas presented the following equipment purchases from Orthotech of Herrin: Octane XR600 Recumbent Elliptical with Standard Console
(Cardiovascular Training Equipment) - $4,079.30
Titan Power Rack (Strength Training Equipment) - $1,853.60.
Orthotech Total Proposal: $5,932.90 including freight.
Chris explained these are two pieces of equipment the Hub has been looking to purchase for some time. Both are budgeted items.
Commissioner Hightower made a motion to approve the purchase of the above two items for a total of $5,932.90 including freight. Commissioner Rinella seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea.
Boyton Street Community Center
Commissioner Rinella made a motion to approve the resignation of Doniqua Meeks from the Boyton Street Community Center effective as of August 4, 2017, Commissioner Hightower seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightowr, Webb And Goss And Mayor Butler All Voted Yea.
Commissioner Rinella made a motion to approve the resignations of both Shannon Mohr and Julia Pfieffer from the Boyton Street Community Center Board. Commissioner Hightower Seconded The Motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea.
Marion Carnegie Library
Mayor Butler presented a letter from Sheila V. Fredman, Coordinator of Children's Services at Marion Carnegie Library stating she will be retiring effective October 13, 2017. Commissioner Rinella made a motion to accept the resignation of Sheila V. Fredman. Commissioner Goss seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea.
Mayor Butler read a letter from Vice Chairman of the Marion Cultural and Civic Center recommending the reappointment of Yolonde B. Peterson to the Marion Cultural and Civic Center Board as Chairman. Commissioner Goss made a motion to approve the reappointment of Yolonde B. Peterson to the Marion Cultural and Civic Center Board as Chairman. Commissioner Rinella seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler Voted Yea.
Ordinance 3389 - An Ordinance Vacating A Portion Of Stadium View Drive.
Commissioner Hightower made a motion to approve Ordinance 3389 as presented with Commissioner Rinella seconding the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler Voted Yea.
Ordinance 3390 - An Ordinance Vacating That Part Of Hay Avenue Lying Between Lot 34 In Block 1 And Lot 17 In Block 2, And That Part Of The Alley Lying North Of Lots 34, 33 And The West 20 Feet Of Lot 32 In Block 1 Of Sunset Terrace Addition. Commissioner Goss made a motion to approve Ordinance 3390 as presented. Commissioner Rinella seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss Voted And Mayor Butler Voted Yea.
Ordinance 3391 -An Ordinance Approving And Authorizing The Execution Of A Professional Services Agreement For The Second Amendment To Tif V By And Betweenthe City Of Marion And Jacob & Klein, LTD. And The Economic Development Group, LTD. City Administrator Gail West explained this is the Professional Services Agreement for the Second Amendment to TIF V (The Pepsi Plant TIF) Commissioner Rinella made a motion to approve Ordinance 3391 as presented. Commissioner Hightower seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler Voted Yea.
Resolution 2017-16 An Inducement Resolution To Amend Tif District V For Crisp Realty Company. Commissioner Rinella made a motion to approve Resolution 2017-16 as presented. Commissioner Goss seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler Voted Yea.
Ordinance 3392 - Hotel Tax amendment was tabled to a later meeting.
Ordinance 3393 — Liquor Ordinance Amendment was tabled to a later meeting.
Commissioner Goss made a motion to approve a $5,000.00 donation to the Knights of Columbus for the 2017 Fourth of July Fireworks display. Commissioner Rinella seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler Voted Yea.
Commissioner Goss made a motion to approve the contract pertaining to the former City Hall. Commissioner Webb seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler Voted Yea.
Commissioner Rinella made a motion to pay the monthly bills as funds become available. Commissioner Goss seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea.
Commissioner Rinella made a motion to approve and pay the Consent Agenda dated August 14, 2017 as funds become available. Commissioner Hightower seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea.
7:30 p.m. Commissioner Rinella made a motion to go into Executive Session to discuss a Real Estate matter. Commissioner Goss seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea.
8:41 p.m. Commissioner Rinella made a motion to go out of Executive Session and resume the Regular Meeting. Commissioner Webb seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea.
Commissioner Rinella made a motion to enter into a Right of Way Agreement with Pepsi Mid America as per discussion of the criteria and contingencies in the Executive Session and approved by the City Attorney. Commissioner Goss seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler Voted Yea.
8:44 p.m.
Commissioner Goss made a motion to adjourn the Regular Meeting. Commissioner Webb seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler Voted Yea.
Meeting adjourned 8:45 p.m.
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