Carbondale Reporter

City of Carterville Water & Sewer Board met Aug. 3.

Here is the minutes provided by the Board:

Present at the meeting were: Mark Bollmann, Matt Crain, John Geiselman and Sewer Board Commissioners; Mayor Bradley M. Robinson; Garry Wiggs, Public Works Director; Marc Buatte; Sewer Superintendent; Jerry Hampton, Water Superintendent; Rodney Potts, Crawford and Associates; Lesa May, Billing Clerk, Amy Simpson, Board Secretary,

Delinquent accounts were discussed (256 accounts delinquent in the amount of $20,182.74). We will do cut offs on Tuesday, August 8, 2017 unless payment or payment arrangements are made prior to the cut off.

The Rend Lake bill for July 2017 was not available for the meeting. We sold 13,622,920 gallons in June 2017.

Motion 1: Geiselman moved and Crain seconded to approve the minutes of the July 6, 2017 regular Meeting as submitted by the Secretary. All voted yea and the Secretary declared the motion carried.

Motion 2: Bollmann moved and Crain seconded to approve the Treasurer’s Report for the month of July, 2017. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.

Motion 3: Crain moved and Bollman seconded to approve payment of the monthly bills as submitted by the Secretary. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.

Garry Wiggs Report:

Electronic Water Meters: Specs are ready for electronic meter reads. Run ad for 2 weeks with a bid opening before next water board meeting with a 120 day review. Opening at 4:00 pm with a sealed bid.

Equipment: 4 wheel Drive Pick up – write up specs and place an ad to run in the Courier and Southern Illinois classified.

Motion 4: Geiselman moved and Crain seconded to proceed with specs for a 4-wheel Drive Pick Up truck and advertised with sealed bids. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.

CDL: Jerry passed the test and needs to do the combination; Tyler needs to take the test and receives a deferment for military, Church passed.

Jerry Hampton Report:

Blacksmith Sales - Extending their parking lot over our water and sewer lines with possible asphalt. Rodney to check on the easement.

Jerry updated the board on all the leaks, taps, and addition of the water lines put in for the new Cannon Park Concession Stand for the month of July. On July 10, 2017 Rend Lake connected the 4” by-pass to Crainville and we are now connected.

Janice McConnaughy joined the meeting at 6:20 pm

Summer help/CVE- Jerry wants to keep Kudar and Albert. Farrar is not going to school and we cannot keep him. Board decided to hire another full-time employee. Janice is to run an ad for employment.

Marc Buatte Report:

Kamper Supply Lift Station – Marc presented information on the valve vault rebuild in the amount of $2,390.00 labor only. We already have the material. Presented information for a new hatch to this lift station in the amount of $1,280.00. Current hatch you cannot attach a hose or get into to work on the pumps.

Motion 5: Geiselman moved and Crain seconded to approve the payment for the installation cost to Wiggs Construction in the amount of $2,390.00 and new hatch in the amount of $1,280.00 for the Kamper Supply Lift Station. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.

ABS Pumps discussion not sure how long the will last. If they do fail, we will not be able to get the pumps quickly, at least 4 to 6 week turn around time.

Motion 6: Bollman moved and Geiselman seconded to approve ABS Pumps in the amount of $14,370.00 and the installation to Wiggs Construction in the amount of $3,520.00. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried

Discussion was made concerning the rotors at the sewer plant either purchase new rotors or rebuild our existing rotors. For two new rotors from Evoqua would run approximately $100,000.00 without labor. Rodney felt we could get labor locally or do it ourselves. Marc feels we are pushing our limits with EPA limits. Marc and Bollmann feels we could rebuild existing rotor.

Motion 7: Bollman moved and Crain seconded to approve rebuild of one rotor in the Aeration Basin in the amount of $10,000.00. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried

Motion 8: Crain moved and Geiselman seconded to approve the following leak credits: 

Leak Credits

11-2881 Opal Miles; 200 Washington Apt B $ 8.35 

02-3070 Irons In the Fire; 114 N. Division $ 60.22 

01-2793 Alex Martinez; 436 E. Illinois Ave $100.35

14-4260 John Brookhouse; 4716 Sycamore $ 19.05 

01-1723 Blake Boswell; 900 Pear St; Apt A $43.65 

03-2120 Dixie Carney; 508 Dent Street $ 88.66 

15-5200 Pat Benton; 103 Weisbrook $ 26.29 

10-4701 Darren Smith; 604 Ridge $ 8.39 

14-0241 Abe WInget; 816 N Division $17.08 

17-00-21 Jona Fore; 1200 Pin Oak Dr $508.38 

07=2402 Ben Schultz; 2015 Tippy Rd $ 31.40 

03-3062 Jim Campbell; 1004 James $266.30 $1,142.50. 

A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.

Motion 9: Geiselman moved and Crain seconded to approve the following leak credits

Pool Credit

07-4651 Cherryl Daughtery; 902 Valley Drive $124.90 

07-0630 Delores Overturf; 1000 Pine Tree Drive $ 38.37 

06-1450 Justin Woods; 1605 Morning Dew $ 44.36 

03-0872 Bobby Minor; 210 N. Olive St $ 39.57 

05-3271 Jessica Corindia; 112 California $ 36.90 

21-3022 Todd Carter; 300 Breeze $ 22.14 

15-4460 Randall Cowser; 104 Stable Drive $ 17.31 

15-0171 Bradley Young, 104 Dent $ 25.75 

01-2010 Mike Reams; 713 Pear $ 39.07 

09-0182 Kevin Edwards; 312 Missouri $ 75.94 

10-3850 Kevin Finney; 11555 Hafer Rd $ 16.65 

13-3840 Robert Dinga; 603 David Livingstone $ 47.43 

07-3151 Geoffrey Maring; 900 Glenn $ 16.98 $545.37

A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.

John Crawford Report:

Sewer Plant Study Membrane Plant option which sewer flows through a membrane but this option is not viable. Looking into an Orbal plant like Benton is putting in. This type of plant is flexible from stand point of low to high flows and with maintenance. Rodney’s handout has two options of sewer plant. Option A upgrading existing plant with a total cost of $15,073,000 and Option B (Shriber Plant) with a total cost of $16,063,250. Land acquisition is south of the existing plant is owned by JALC. Next month Rodney will have pricing of a Orbal plant. Benton did financing with EPA for about 14.5 million and will be receiving a 4 million dollar forgiveness. Marc would like to have a screw press for the sludge process with that we can have a Class A sludge and can be land applied to customers for gardens etc.

Water Study Rodney passed around map of the designated surveyed area. Still needing 20 more surveys. Grant applications begin December 2017. Rodney clarified the process, before August 1, 2017 the program was 75/25 grant, 75 % grant and 25 % local monies in the construction phase. We still would be responsible for the engineering and must have the EPA permit before you are eligible. Lowest project they funded was 77 points. Program is currently at: EPA permit up-front and then submit application. Can receive up to $500,000 leverage free: Construction, Admin Fees, Engineering/Inspection would come out of the funds. Your local monies would be the monies to obtain the EPA permit. Engineering fees would run around $55,000 to $60,000 for this project and will do engineering light and will charge on half up front and the remaining fees after we receive the grant. Rodney will put together an engineering agreement to proceed for next month.

Water Tank Repairs No specific date to begin and wants to know how much advanced notice needed. Jerry recommended to do it either first month or last of month.

Rend Lake No update

Matt Crain presented information about the Carterville High School Basketball program golf scramble.

Motion 10: Geisleman moved and Bollmann seconded to support the Golf Scramble with a 4-man team in the amount of $300.00. Matt Crain abstained from the vote. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.

Lesa May updated the board on the installation of new glass doors. Installation has not been set but materials have been ordered.

Motion 11: Geiselman moved and Crain seconded to adjourn. All voted yea and the meeting was dismissed at 7:33 p.m.

https://visitcarterville.com/sites/default/files/Carterville%20Water%20and%20Sewer%20Board%20August%203%2C%202017.pdf