Illinois Heartland Library System Executive Committee met July 17.
Here is the minutes as provided by the committee:
Call to Order
Sandy West called the meeting to order at 4:15 p.m.
Roll Call
Sandy West – Present
Tina Hubert – Present
Geoff Bant – Entered at 4:26 p.m., exited at 4:36 p.m.
Sara Zumwalt – Present
Approval of Minutes
Sara Zumwalt moved to approve the June minutes. Tina Hubert second. Motion carried unanimously.
SHARE Update
SHARE consortium members began FY2018 with a change in cataloging standards from AACR2 (Anglo-American Cataloguing Rules, 2nd Edition) to RDA (Resource Description and Access). SHARE catalogers have received RDA training and currently modifying bibliographic records to the new standard. Lesley Zavediuk led a session regarding the Share Cloud Library at the American Library Association’s conference in June.
Administrative Updates
Accounting and Human Resources
Leslie Bednar shared that Accounting has issued SHARE invoices and has done a soft close of FY2017. IT installed an additional server for more back-up of SHARE data.
IT
IT installed an additional server for more back-up of SHARE data.
Facilities
Leslie Bednar reported Susan Palmer along with LASA (Laboratory of Applied Spatial Analysis) and MOBIUS (a library consortium based in Missouri) presented a poster session at ALA on delivery. She is planning a similar session for Missouri Library Association.
Membership and Grants
Leslie Bednar reported Mounds Public Library is getting much need assistance from SIUC library staff with their collection. Five libraries are coming to SHARE with the aid of the Wal-Mart grant. At this point 9 public libraries in the IHLS service area are without automation software.
Administration
Surplus items are to be posted on July 26 for auction first to libraries for two days and then to the public.
Open Meeting Act Compliance
None
Committee Updates
Advocacy
Sandy West reported committee did not meet in July due to the board training scheduled for July 18.
Budget and Finance
Tina Hubert reported committee held a regular meeting with acceptance of June bills and reports, and finance staff are completing preparation for FY2017 audit.
Facilities and Operations
Sara Zumwalt reported committee did not meet in July.
Membership and Policy
Sara Zumwalt reported committee did not meet in July.
Personnel
Geoff Bant reported committee did not meet in July.
Unfinished Business
IHLS Board Training
Members are prepared for a 10 am start with Do Good Consulting in Effingham. Committee discussed how to share recording and handouts after the session with those unable to attend.
Board Officers Nomination Committee
Chair was not present at the meeting. The committee is still finalizing a ballot. Voting will be done anonymously at July board meeting using Survey Monkey via electronic device.
New Business
Board Meeting Locations
Morrison-Talbot Library (Waterloo) will be removed as a site at this point due to low attendance at that location.
Personnel
Sara Zumwalt motion to go into closed session to discuss personnel. Tina Hubert second. Closed session began at approximately 4:50 p.m. Tina Hubert motion to return to open session. Sara Zumwalt second. Returned to open session at approximately 5:05 p.m.
July Board Meeting Agenda
Committee reviewed draft agenda for July meeting.
Public Comment
None
Announcements
None
Adjournment
Tina Hubert motion to adjourn. Sara Zumwalt second. Motion carried unanimously by roll call vote. Adjourned at
5:22 p.m.
http://www.illinoisheartland.org/sites/default/files/meetings/other/DRAFT%20Minutes%20Executive%20Comm%20Mtg%2007-17-17%20%20.pdf
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