City of Carbondale Park District Board Meeting met February 13.
City of Carbondale Park District Board Meeting met February 13.
Here is the minutes provided by the Board:
Roll Call: Upon Roll Call, the following commissioners were Present: Coleman, Erickson, Flowers, Hollister and Welch. Commissioner Absent: None. Staff present: Childers, Day, Green, Keller, Lewis, Renfro, Robinson and Legal Counsel, Mike Twomey. Staff Absent: Burns.
General Announcements: None.
Approval of Agenda: It was moved by Commissioner Coleman and seconded by Commissioner Hollister to approve the agenda as printed. Upon roll call vote the following Commissioners voting aye: Coleman, Erickson, Flowers, Hollister and Welch. Commissioner Absent: None. President Welch ordered the motion passed.
Action Taken: The Agenda was approved as printed.
Citizens Comments and Questions: Ms. Gibson a Carbondale resident addressed the Board regarding the 2017 Solar Eclipse. Mrs. Gibson has a catering service and she would like to be able to offer that service to the people that will be camping in the parks.
Reports of Park District Citizen Advisory Committees and Department Reports:
Administration and Finance Advisory Committee - - Commissioner Flowers reported that the committee had met and reviewed the 2016 financial reports.
Aquatic Center Advisory Committee - - No Meeting in January.
Child Care Advisory Committee - - Meeting was cancelled.
Golf Advisory Committee - - No meeting scheduled.
Grounds, Facilities & Recreation Advisory Committee - - Commissioner Hollister reported that the committee had met in December and discussed the Girl Scout Award Candidate that will develop a 3x3 mural at the Super Splash park made from recycled bottle caps and materials. They also discussed the Ice Rink that was open during Christmas break, Kids Korner winning first place in the lights Fantastic window decorating contest and a preliminary discussion on the state of the Life Center. No meeting was held in January for lack of quorum.
Treasurer’s Report: Commissioner Flowers reported that he would have a full report on the District’s end of year financials at the next scheduled regular Board of Commissioners Meeting.
Directors Report: Director Renfro reported that the administrative staff attended a variety of meetings in January including: Heads of Government, Carbondale City Council meeting, Healthy Living Action Team, The Jackson County Healthy Community Coalition, Eclipse Planning Committee, Rotary Club, Science Center, and several of the Park District Citizens Advisory committee meetings. The Director presented at the Carbondale Science Centers exhibit, Museums on Main Street. The presentation topic was recreational water, and how it helps to foster community. Staff continues to work on the plan for the Solar Eclipse. The contract with Midwest Pools for the operation of the Super Splash Park was executed. Recruitment for the 2017 summer staff is underway. Interviews will begin this week. The administrative staff worked to finalize year-end numbers for budget year 2016 and prepared documents for the audit, which begins today, February 13, 2017.
Superintendent of Golf Operations: Mike Day was absent at this time his reported was included in packet. He arrived later in the meeting.
Superintendent of Golf Maintenance: Mike Green reported that during the month of December and January staff blowed out the irrigation system on the entire course including the driving range and clubhouse. The culvert underneath the cart path on No. 1 green was removed and replaced and concrete will be poured in the early spring. Staff also replaced the roof on the dry storage barn and took out a couple of dead trees. A new bridge was also constructed for crossing a very small creek running thorough No. 11 on the disc golf course.
Superintendent of Park Operations: Ed Robinson reported that during the month of December and January repairs are continuing be made at the Life Center. Staff worked on the lifeguard’s office to make a changing station. A quote was also received on replacing the 20- year-old filters. A quote was also turned in to rebuild pool motor and replace it with a new one. AWECC and Kids Korner floors were stripped and waxed during the holiday and the parks mechanic serviced a few vehicles. Staff took the lights off stage wagon from the parade and helped remove the roofing and wood structure on the building and tear out culvert at the golf course. Staff worked on two furnaces at the shop one is fixed, the other is not. They also replaced a burnt out ignitor on the furnace at Kids Korner in room 103. Some electrical work was done at the rental house on Williams Street, five sheet of paneling and some flooring had to be replaced.
Director of Alice Wright Day Care Center: Debbie Keller reported on Enrollment at AWECC they had 10 full-time and 19 part-time in December and 9 full-time and 18 part-time in January. AWECC Show Me the Dough fundraiser profit $532.00 and staff attended an in-service on Blood borne pathogens and food handlers safety course in December. Dental Safari was at the center in January and the children received dental exams.
Superintendent of Recreation: Jane Childers reported on the December and January programming and learn to swim classes. Registration for Winter/Spring 2017 program began and Jr. Dawgs registration continued. Classes began the first week in January. Jr. Dawgs started January 20th with 112 children participating. The Rec Coordinator, Erin Dickson attended a weeklong training at JALC on Mental Health first aid. Staff met with Parrish School staff to prepare for the Parrish School Swim Lessons that will start in March. In December the pool had, 733 swimmers with 268 were enrolled in a class. In January, the pool had 1044 swimmers and 490 were enrolled in a class.
Kids Korner: Katy Burns reported was absent but her reported was included in packet.
After all reports were given and all questions and asked and answered it was moved by Commissioner Flowers and seconded by Commissioner Erickson to accept and place the reports on file. Upon roll call vote, the following Commissioner voted aye: Coleman, Erickson, Flowers, Hollister and Welch. Commissioners Absent: None. President Welch ordered the motion passed.
Action Taken: The reports were accepted by the board and placed on file.
Consent Agenda: It was then moved by Commissioner Hollister and seconded by Commissioner Coleman to approve the consent agenda as presented. Upon roll call vote, the following Commissioner voted aye: Coleman, Erickson, Flowers, Hollister and Welch. Commissioners Absent: None. President Welch ordered the motion passed.
Action Taken: The consent agenda was approved as presented.
Discussion/Approval of Appointment to Citizen Advisory Committee - - Director Renfro said staff is recommending the board approve the appointment of Gloria Scott to the Grounds, Facilities and Recreation Advisory Committee. It was then moved by Commissioner Erickson and seconded by Commissioner Hollister to approve staff request. Upon roll call the following commissioners voted aye: Coleman, Erickson, Flowers, Hollister and Welch. Commissioners Absent: None. President Welch ordered the motion passed.
Action Taken: The Board approved staff request to appointment Gloria Scott to the Grounds, Facilities and Recreation Advisory Committee.
Discussion of Ordinance No. 16-04 Special Camping Permit on Park District Property: Director Renfro said the district is recommending three sites for camping Evergreen Park, Parrish Park and the Superblock during the solar eclipse. Director Renfro also said the District had went to City Council and obtain a special use permit for the camping that was approved at the last Board of Commissioners meeting in December. Mary O’Hara a resident of Carbondale that lives on Parrish Lane expressed her concern of campers at Parrish Park. Mrs. O’Hara asked if this was cost effective for the District to engage in and if the enforcement of rules and regulation would 24-hour supervision be available. Director explained that this is not a moneymaker for the District. It is just a service that the District will be providing to incoming campers. Commissioner Flowers asked if Mrs. O’Hara concern was just about all sites or just Parrish Park. He also stated that when this was talked about back in November the Board looked at it as an opportunity to help people. Commissioner Flowers suggested that staff go back to the City Council and find an agreeable way to work things out. Commissioner Coleman asked if the plan was to fill up Evergreen first, then the superblock and Parrish would be used for overflow. After lengthy discussion and all questions were asked and answered it was then suggested by Commissioner Flowers for the district to continue to seek the camping permit for Evergreen Park but do not include the Superblock or Parrish Park and bring recommendations back to the board at the next regular scheduled meeting in March.
Action Taken: No action was required discussion only.
Discussion/Approval of Tax Anticipation Warrants BID: Director Renfro said two bids were received for the TAW’s one from First Southern Bank at an interest rate of 2.9% and the other one from Banterra Bank at an interest rate of 2.83%. Staff is recommending that Banterra Bank of Carbondale be awarded the TAW’s bid for $350,000 at an interest rate of 2.83%. After a brief discussion and all questions were asked and answered it, was the moved by Commissioner Flowers and second by Commissioner Erickson to awarded the TAW’s Bid to Banterra Bank. Upon roll call the following commissioners voted aye: Coleman, Erickson, Flowers, Hollister and Welch. Commissioners Absent: None. President Welch ordered the motion passed.
Action Taken: The Board awarded the TAW’s bid for $350,000 to Banterra Bank at an interest rate of 2.83%
Items for Future Agendas: Camping on Park District property
Board Comments: The board was reminded about the Dog Park meeting on Tuesday and the Board Retreat on March 4th.
Adjournment: There being no further business it was then moved by Commissioner Coleman and seconded by Commissioner Flowers to adjourn the meeting. Upon roll call, the following commissioners voted aye: Coleman, Erickson, Flowers, Hollister and Welch. Commissioners Absent: None. President Welch ordered the motion passed. The meeting was adjourned at 6:45 p.m.