Carbondale Reporter

Illinois Heartland Library System Facilities and Operations met May 4.

Here is the minutes provided by the Committee:

Members:

Sarah Isaacs (chair)

Charlene Topel

Gary Denue

Sara Zumwalt

Debbie Owen

Call to Order:

4:01 pm

Roll Call:

Members present: Charlene Topel, Sara Zumwalt, Debbie Owen, Sarah Isaacs

Others present: Susan Palmer, IHLS Staff

Approval of Minutes:

Motion to approve March 13, 2017 minutes was made by Charlene Topel, Seconded by Debbie Owen. Motion carried.

Unfinished Business:

a. Southern Facility – Du Quoin/Carbondale

-The contract with SIU-Carbondale for the office & delivery space included a reduced squarefootage rate for the office space because of they were aware that IHLS was still paying and finishing out a lease at the DuQuoin space. The DuQuoin location lease will be finished in 14 months. Around that time, FY19, SIU-Carbondale will revise the contract with IHLS to include a higher rate for the “office space” parts of that location.

b. Central Facility – Edwardsville

-Springtime landscaping maintenance was performed on the exterior of the building.

c. Northern Facility – Champaign

- Roof is done. Warranty has been received. Noticed a leak on Friday 5/5, due to the HVAC workers accidently leaving a roof door ajar. This is being investigated and remedied. The parking lot renovation is still scheduled for FY18 at an estimated cost of $93,000. Considering some interior work in the delivery area including removing some worn carpeting and installing floor tiles.

d. ILDS Subcontract

-Finishing our first year of the contract on June 30th. Evaluated the feasibility of fine-sorting for ILDS routes and learned it takes too much time and money.

e. Delivery

-Route adjustments in Champaign allowing for more efficient 5-day a week delivery.

New Business-

a. Surplus – Vehicles over 200,000 miles or in-repair and Extra Office Supply items from the Edwardsville and Champaign offices

-Motion to approve Surplus Vehicles list presented by Susan Palmer, IHLS Operations Director, was made by Debbie Owen, Seconded by Charlene Topel. Motion Passed

-Motion to approve Surplus Office Supplies List from Edwardsville & Champaign IHLS locations presented by Susan Palmer, IHLS Operations Director, was made by Sara Zumwalt, Seconded by Charlene Topel. Motion Passed

Public Comment:

None

Announcements:

Next meeting in June 12 at 4:00 pm.

Adjournment:

Adjourned at 4:38 pm.

http://www.illinoisheartland.org/sites/default/files/meetings/other/DRAFT%20Minutes%20Facilities%20Comm%2005-04-17_0.pdf