Carbondale Reporter

Jackson County Executive Committee met Thursday, Dec. 8.

Here are the minutes as provided by Jackson County:

EXECUTIVE COMMITTEE

THURSDAY, DECEMBER 8, 2016 5:00 PM

JACKSON COUNTY COURTHOUSE

Call to Order (5:00 PM)

Members Present: Erbes, Hunter, J.S. Rendleman, Peterson and Rowe

Members Absent: Larkin

Also Present: Michelle Tweedy, Susie Kilquist, Grant Guthman

Approval of Minutes

I. 16-1961 November 3, 2016 Minutes A motion was made by Peterson, seconded by Erbes, to approve the November 3, 2016 minutes as presented. The motion carried by unanimous vote.

Chairman's Remarks

Internal Office Matters

II. 16-1962 Board Supervised Staff Performance Evaluations The committee discussed doing board supervised staff performance evaluations. The committee decided to assign a few members to evaluate each person. For IT staff (Barringer and Hartman) and the Accounting Coordinator (Tweedy) evaluations will be performed by Endres, Hunter and Peterson. For Animal Control (Nelson), Ambulance (Misener), Highway (Guthman) and the committee coordinator (Huson) evaluations will be performed by Endres, Rendleman and Rowe. Chairman Rendleman requested that Tweedy create a separate file drawer and separate folders for each staff member evaluation.

Human Resources Subcommittee Update The committee coordinator informed the committee that HR subcommittee chair S.Bost and the committee coordinator will be meeting Mr. Huffman on December 15 to review proposed personnel policy changes.

III. 16-1963 Future of old Animal Control truck A motion was made by Erbes, seconded by Rowe, to declare the old Animal Control truck surplus property and have it disposed of in the way that is most economical for the county. The motion carried by unanimous vote.

IV. 16-1964 Ordinance Governing Travel Reimbursement Policy The committee reviewed the updated travel reimbursement form from the State's Attorney's office. Guthman brought up the need to define what is considered "official business" and the committee discussed different examples of what would constitute official business. The consensus of the committee is that the county bylaws define official business as forwarding county business. A motion was made by Erbes, seconded by Peterson, to forward the proposed Ordinance Governing Travel Reimbursement. The motion carried by unanimous vote.

V. 16-1965 County Board Credit Card Policy Chairman Rendleman informed the committee that he spoke with Mark at the auditors office and he indicated that the auditors do not have a problem with the county board having a credit card and keeping in the office. Tweedy stated that it is an internal control issue for her to be involved with the credit card which led the committee to decide that the card would be kept in the county board office and the committee coordinator could keep it locked up. A motion was made by Rowe, seconded by Hunter, to forward to the county board the credit card policy as presented. The motion carried by unanimous vote.

VI. 16-1966 Unemployment Rate Determination The committee reviewed the unemployment rate contribution determination received from IDES and forwarded from the County Clerks office. The county's insurance provider ICRMT is going to take over the unemployment and the county's rate will be locked in. The committee requested that Tweedy contact the insurance company for further information to be presented at the county board meeting on December 20, 2016. Appointments VII. 16-1967 708 Mental Health Board (3) The committee discussed the applications submitted for the 708 board. Hunter indicated that she would like to continue to be on the 708 board and she indicated that the reappointment applicant is a valuable board member. Additionally, although she does not personally know the the new applicant he was spoken highly of at the last 708 board meeting. The consensus of the committee is that both applicants be appointed at the December county board meeting.

VIII. 16-1968 Jackson County Board of Health (2) There are two open positions on the Board of Health, one is a board member position and the other is a community member. Since the newly elected board members have not had a chance to indicate if they are interested this will be discussed with the full board in December. Currently, there are no applications for the community member position.

IX. 16-1969 Buncombe Water District (1) Currently there are no applications for this open position.

X. 16-1970 Cable TV Commission (1) The Chairman discussed the current work being done by the Cable TV commission with regard to renewing the Zito Media contract. Currently there are no applications for this open position.

XI. 16-1971 Crosswalk Community Action Agency (3) Chairman Rendleman informed the committee that he has received a phone call from the Director of Crosswalk Community Action Agency (CCAA) requesting that the board appoint someone soon so that CCAA does not lose any of their funding. The committee reviewed the two applications that have been received. The consensus is that Carol Jorgenson would be a good representative of the education sector and recommend that she be appointed at the December board meeting.

XII. 16-1972 ETSB 911 (1) The committee reviewed the application from Kyle Sanders, no one on the committee knew him personally but the consensus is that he is interested, qualified and can be appointed. Chairman Rendleman is going to reach out to him before the December board meeting to get a bit more information.

XIII. 16-1973 Greater Egypt Regional Planning & Development Commission (1) The committee reviewed the application for reappointment submitted by Robert Hopkins. Rendleman and Peterson spoke very highly of Hopkins current participation on the Greater Egypt board and recommended that he be reappointed at the December board meeting.

XIV. 16-1974 Jackson County Mass Transit (1) The committee reviewed the application from Susan Metcalf for the open position on the Mass Transit board. Those that knew her believe she would be a good addition to the Mass Transit board. The consensus of the committee is that she be appointed at the December county board meeting.

XV. 16-1975 Oraville Water District (1) The committee reviewed the application from Mike Deuel. It is on an old application form so does not include as much information. Guthman stated that he thought Deuel is a good guy who has the time and interest in serving on the Oraville Water board. Rowe was asked to contact Deuel to get some more information. The consensus of the committee is that he be appointed at the December county board meeting.

XVI. 16-1976 Southernmost Tourism Bureau (3) Currently there are no applications for the three open position.

Old Business

The committee discussed the status of the Public Building Commission (PBC). Notice of the PBC has been published in The Southern Illinoisan. There are still some other details that will need to be worked out; staffing, number of members on the board, etc. This item will be on the December Executive committee agenda.

New Business

Adjourn (5:59 PM)