At a recent meeting, the Carbondale Police Pension Board approves changes to the pension fund's rules.
Below are the minutes from this meeting, as provided by the board.
POLICE PENSION BOARD
March 15, 2016 at 4:00 pm.
Carbondale Civic Center Room 103
Meeting Minutes
1. Call to Order / Roll Call
The City of Carbondale Police Pension Board of Trustees held a meeting on Tuesday, March 15, 2016, at the
Carbondale Civic Center, Room 103, 200 South Illinois Avenue. Mark Goddard called the meeting to order at 4:01 p.m.
Roll Call
Present: Paul Echols, Mark Goddard, Tony Williams and Don Ursini
Absent: Don Priddy
Acknowledgement of Guests
Also present were Deputy City Clerk Clair Hayes, Finance Director Jeff Davis, Senior Accountant Becky Applegate, Pension Board Attorney Dennis Orsey (by phone), and Scott Hendricks (arrived at 4:10 p.m.).
2. Reading / Approval of Minutes
a.) Minutes from January 26, 2016
D. Orsey noted that paragraph four should be taken out of the minutes because it is a repeat of paragraph two.
MOTION: P. Echols moved, T. Williams seconded, that the minutes from the meeting held on January 26, 2016, be accepted as amended. All voted Aye. No nays. Motion declared carried.
b.) Minutes from February 16, 2016
MOTION: T. Williams moved, D. Ursini seconded, that the minutes from the meeting held on February 16, 2016, be accepted. All voted Aye. No nays. Motion declared carried.
3. Correspondence
Ulico Casualty Group sent correspondence soliciting business from the Pension Board regarding Fiduciary Liability Policies. M. Goddard noted that this will be held for review until the Pension Board’s current policy is
up for renewal. A Morgan Stanley statement report was also received.
4. Bills
Itemized invoice received from Scott Hendricks in the amount of $1057.00 for services in the month of
February 2016.
MOTION: P. Echols moved, T. Williams seconded, to pay the bill for Scott Hendricks’ services for February
2016 in the amount of $1057.00. VOTE: Ayes: P. Echols, M. Goddard, D. Ursini, and T. Williams. Nays:
None. Motion declared carried.
Bill received from Memorial Hospital of Carbondale for Jeffrey Vaughn’s MRI/spinal cord without contrast as part of his examination for the hearing $2890.00.
MOTION: T. Williams moved, P. Echols seconded, to pay the bill from Memorial Hospital of Carbondale for Jeffrey Vaughn’s MRI/spinal cord without contrast in the amount of $2890.00. VOTE: Ayes: P. Echols, M.
Goddard, D. Ursini, and T. Williams. Nays: None. Motion declared carried.
Police Pension Board Meeting – March 15, 2016
5. Treasurer’s Report
Treasurer’s report was given by Don Ursini through February 29, 2016. Questions and comments from the board were addressed by D. Ursini.
MOTION: P. Echols moved, T. Williams seconded to accept the treasurer’s report. All voted aye. No nays.
Motion declared carried.
6. Investment Report
No report. The next investment report will be given on April 19, 2016.
7. Old Business
a.) Confirm Officer Whitecotton’s admission Tier I or Tier II status
Officer Zachary Whitecotton was voted to be accepted into the police pension fund in January of 2016, but his Tier participant status was unknown at the time. Z. Whitecotton was a police officer with the City of Carterville for many years under IMRF (Illinois Municipal Retirement Fund) until they converted to Article
3 in June of 2011. According to new state law anyone placed into a pension fund after January 1, 2011 will automatically be entered in as a Tier II participant. Therefore it should be noted that Officer Zachary Whitecotton is a Tier II status police pension fund participant with the City of Carbondale.
MOTION: T. Williams moved, P. Echols seconded, to declare previously accepted pension member, Zachary Whitecotton, as a Tier II participant in the police pension fund. VOTE: Ayes: P. Echols, M. Goddard, D. Ursini, and T. Williams. Nays: None. Motion declared carried.
b.) Discuss status of annual disability review of Jeffrey Vaughn
Scott Hendricks gave a disability review of Jeff Vaughn. S. Hendricks briefly discussed the many different doctor’s visits and tests that Mr. Vaughn endured. S. Hendricks feels that he has gathered all of the information that is needed and is ready to move forward to the final hearing.
The Board discussed when the administrative hearing should take place. Three dates were agreed upon to have an administrative hearing by way of a special meeting or during the regularly scheduled pension board meeting pending the availability of board members and attorneys.
MOTION: T. Williams moved, D. Ursini seconded, to conduct the administrative review hearing for Jeffrey Vaughn at 1:30 p.m. on one of the agreed upon dates of Monday, April 25, Monday, May 2 or Tuesday, May 17 pending the availability of the board members, Mr. Vaughn and his attorney, and the availability of the hearing materials for review prior to the administrative hearing. All voted aye. No nays.
Motion declared carried.
8. New Business
a.) Illinois Finance Entity update due February 28, 2016
D. Orsey noted that any pension monies that are stored in a state chartered bank should be reported annually on an Illinois Finance Entity form by that bank and submitted. The Board was not aware of any such form and will start the process to get the documents submitted.
b.) Discuss current terms of office for appointed members of the Board
? Don Ursini
? Paul Echols
D. Orsey noted that the annual statement from the department of insurance shows that all five board members’ terms expire either April 30 or May 1 of 2018, which is incorrect. The Board had a discussion on how to correct this matter. It was recommended by D. Orsey that the board talk to the Mayor about the reappointments.
Police Pension Board Meeting – March 15, 2016
c.) Discuss and approve possible changes to Rules and Regulations of Carbondale Police Pension
D. Orsey reviewed the Police Pension Board Rules and Regulations to make any necessary changes or adjustments. His focus was mainly Chapter Five, Sections 501 through 504.
MOTION: P. Echols moved, T. Williams seconded, that the amendments to Chapter 5, Sections 501 to 504 be accepted. All voted Aye. No nays. Motion declared carried.
d.) Discuss filing economic interest disclosure forms with County Clerk by May 1, 2016
This form has already been filed.
e.) Discuss new proposed legislation affecting downstate police and fire pension funds SB 3317 and others
This item will be further discussed at the next police pension meeting.
9. Application for Membership
Officer Harsy’s pension file was misplaced and has not been recovered. M. Goddard wanted the record to show that his file has been re-created and is up to date and current.
10. Application for Benefits
None
11. Public Comments
None
12. Adjournment
MOTION: P. Echols moved, T. Williams seconded, that the meeting be adjourned. All voted Aye. No nays.
Motion declared carried.
Meeting adjourned at 5:40 p.m.
Next meeting scheduled for Tuesday, April 19, 2016 at 1:30 p.m.
Respectfully Submitted,
Anthony Williams
Carbondale Police Pension Board Secretary
AW/clc
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