Carbondale Reporter

Village of Makanda Board of Trustees met June 5.

Here is the minutes as provided by the board:

Pledge of Allegiance

Call to Order: Regular meeting of the Board of Trustees was called to order at 7:02 p.m. by President Tina Shingleton.

Roll Call: Clerk called the role of the Village Board: Trustees Hilliard, Allen, Wolff, Brouillette, Ross, and Dalton were present.

Approval of Minutes: President asked for a motion to approve the minutes of the last meeting. Trustee Wolff made a motion to accept the minutes. It was seconded by Trustee Ross. Voice vote. All members present at roll call voted yes. Motion carried.

Citizen’s Hearing: None

Petitions & Communications: President contacted Keller’s Crossing at Stone Creek to renew their liquor license which expired April 30.

President and Trustee Allen met with Buncombe Water, their legal counsel and board chair on May 3 regarding water at pavilion. Water break was finally located and they found a main water line ran from the northwest corner and under the pavilion. It was decided to abandon this line. The new line was rerouted running to the east of the pavilion, then in front of the pavilion south about to cedar tree and cuts across playground to the west toward creek. Signs were posted until repairs have been made to playground and pavilion but has not kept people out.

President contacted Brian Bush on June 3 and asked that he complete repairs the northwest corner of the pavilion where it has been dug out so pavilion will be safe and can be reopened. Brian will also provide a drawing to show where new water line was placed. We need to watch pine tree at pavilion to make sure it doesn’t start to die. Roots were cut through when water line was laid. Estimate from Marshall Tree Service is $500 if tree would need to be removed.

President contacted BYO Recreation for estimate to put reinstall five parts of the border, the merry-go-round and replace mulch. The old mulch will be piled outside of the playground area and we will need to haul off. The estimate was not received in time for the June meeting. Hopefully it will be received by July for approval so that we can proceed with putting playground back together.

Clerk:

Trustees: Trustee Hilliard took the fire extinguishers from the Community Center in to be inspected and renewed. He has put them back in the Community Center and has given the Treasurer the bill for $33.60. Trustee Allen reported that the Cemetery Board wanted to know if the Village would pay for a historical marker/sign for Rowan Cemetery, stating that Paul Simon was buried there. President stated she had a file of information regarding such a sign and would review the information, the Village had agreed to pay for 2 or 3 signs, at one point. Trustee Allen stated that after the recent big wind, trees blocked 8 different places on the Village roads, which have now been cleaned up. Trustee Wolff recommended developing an annual evaluation form for the Street and Road employees, with input from the Board. Trustees Wolff and Allen will create an evaluation form. Trustee Wolff reported that he and Trustee Allen had taken a look at a100 ft. section of Poplar Camp Rd. that is breaking off. Trustee Wolff will get an estimate for repairing the road, from Penninger. Trustee Ross reported that Trustee Dalton had gotten an estimate from Marshall Tree Service for removing 3 additional dead trees around the Village Hall, for $200, and the Board agreed to have the work done. Trustee Dalton assisted in getting an estimate for removing the large tree by the Pavilion that is on Railroad property. Estimate from Marshall Tree Service is $500 if tree would need to be removed. We do not want tree removed unless we notice it’s dying. The Railroad is responsible for that tree. President stated that she reported the street light out at Midway and Highway 51. It has been replaced.

Fiscal Matters:

     A. Treasurer’s Report: Treasurer reviewed current budget and motor fuel funds.

     B. Bills Payable: Treasurer reviewed the bills payable for the month.

President asked for a motion to accept the Treasurer’s report and pay the bills. Trustee Wolff made a motion to accept the Treasurer’s report and pay the bills. It was seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried.

Reports of Standing Committees:

     A. Finance Committee:

     B. Ordinance Committee:

     C. Street & Road Committee: Trustee Hilliard distributed copies of the final AnnualStreet and Road Report to Board members. Treasurer reported that the new Huck’s cards have arrived. President will contact CNN Railroad to see if they will place some rock on the parking lot across from the boardwalk or would be oaky with the Village placing rock there.

     D. Subdivision Committee:

     E. Insurance Committee:

Reports of Special Committees:

     A. Emergency Disaster Committee:

     B. Special Events Committee:

Ordinances & Resolutions: Presented Ordinance 2018-2 Prevailing Rate of Wage. Roll call vote. All present at roll call voted yes. Motion carried.

Presented Ordinance 2018-3 Disposal of Surplus Property and 2018 MFT Resolution. Motion made by Trustee Hilliard to accept Disposal of Surplus Property and 2018 MFT Resolution. It was seconded by Trustee Ross. Voice vote. All present at roll call voted yes. Motion carried. President will take the 2018 MFT Resolution to I.D.O.T., once they approve it, President will call Illini to get an estimate. President will bring to the Board for approval next month.

Executive Session:

Unfinished/Old Business: President has contacted I.D.O.T to have someone come out and look at the drop off on Makanda Road at the parking lot across from the Boardwalk that needs to be fixed. The fireproof filing cabinet had to be reordered and should be delivered sometime this month. President reported that she is waiting to hear from the Village Attorney, if he has contacted Barbara Schwartz regarding vacating Sheppard Lane.

New Business:

Announcements:

Adjournment: President asked for a motion to adjourn the meeting. Motion was made by Trustee Ross and seconded by Trustee Dalton. Meeting was adjourned at 8:20 p.m.

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