Village of Makanda Board of Trustees met May 1
Village of Makanda Board of Trustees met May 1.
Here is the minutes as provided by the board:
Pledge of Allegiance
Call to Order: Regular meeting of the Board of Trustees was called to order at 7:01 p.m. by President Tina Shingleton.
Roll Call: Clerk called the role of the Village Board: Trustees Hilliard, Allen, Wolff, Ross, and Dalton. Trustee Brouillette were absent.
Approval of Minutes: President asked for a motion to approve the minutes of the last meeting. Trustee Wolff made a motion to accept the minutes. It was seconded by Trustee Ross. Voice vote. All members present at roll call voted yes. Motion carried.
Citizen’s Hearing: No Guests
Petitions & Communications: President advised Trustees that she turned in travel expense for trip to Marion FedEx office to pick up materials for the 2020 Census.
President contacted BYO Recreation to inquire about replacing mulch washed out during recent flooding. They recommend raking the existing mulch to spread throughout the space so it is even and then measure the depth for how many inches we currently have in the playground space. Mulch in our area is not very expensive and they can help with replacement. They can deliver the mulch using a dump truck and drop it next to the playground space. It would then need to be spread throughout the space.
Buncombe Water District is checking out water that is running at the northwest corner of the Pavilion to see if there is a water line that has broken. There is too much water for a spring. It was noted that the guttering at the top corner of the Pavilion had been smashed while they were digging and the water district needs to repair.
Correspondence was received regarding the Summer Food Service Program to provide meals for Illinois schoolchildren over the summer months when there is not school. Suggestions are provided if we wish to participate.
Another safety recall has been received for the Dodge truck. This recall is for the Brake Transmission Shift Interlock. It is recommended to schedule a service appointment. The repair will be free of charge and estimated repair time is two hours. Letter will need to be provided to dealership for repair. Trustee Allen will see that the repair is taken care of.
Trustees: Trustee Hilliard confirmed that the bills for the new fire extinguishers has been paid. The Village will be getting a bill for refurbishing the older fire extinguishers. Trustee Allen reported that the new roof on the Community Center has been completed. D.W. Builders also replaced ceiling tiles inside the Community Center. Trustee Wolff reported that the big tree that had been leaning over McGuire Road Extension has been removed. He also mentioned that the men’s urinal in the Village Hall needs to be fixed and will get an estimate for repairs. Trustee Dalton has met with Marshall Tree Service and got an estimate
of $ 1,150.00 to cut down and cleanup the 7 trees that are hanging over the Village Hall and the little cabin next to the Village Hall. Trustee Wolff mad a motion to approve the estimate for tree removal. It was seconded by Trustee Ross. Voice vote. All members present at roll call voted yes. Motion carried. Trustee Dalton will call Marshall Tree Service to have the work done. She will also have them trim the bushes in front of the Village Hall for a small additional fee.
A. Treasurer’s Report: Treasurer read the current report.
B. Bills Payable: Treasure reviewed the Bills Payable.
President asked for a motion to approve the Treasurer’s Report and the Bills Payable. Trustee Allen made a motion to accept the Treasures Report and pay the bills. It was seconded by Trustee Ross. Voice vote. All present at roll call voted yes. Motion carried.
Reports of Standing Committees:
A. Finance Committee:
B. Ordinance Committee:
C. Street & Road Committee: President received a call from Greg Vinnage on Poplar Camp road inquiring about whether or not a culvert is needed for his driveway and also who to contact for a 911 address. President asked Trustee Allen to contact Mr. Vinnage regarding culvert and advised he call the 911 Administrative Office in Carbondale regarding an address. President suggested to the Trustees that we should contact IDOT and Canadian National regarding the parking lot across from the Boardwalk to see if any repairs will be made by one of them. If not, and we have permission, she would like to have approval for the Village to fix the parking lot. She will contact them and report back to everyone.
Trustee Allen has contacted Woody’s Municipal Supply for an estimate regarding a new cinder spreader. The amount approved for a new cinder spreader at the 2018 Finance Meeting was $5,675. The old cinder spreader might be used as a trade in, once approved of as surplus property by the Board. Trustee Allen will take care of the purchase and have it installed on the truck. Trustee Hilliard distributed copies of the new Street and Road report to the Board to review and make changes.
Trustee Ross made a motion to accept the Street and Road Report with the suggestions. It was seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried. Trustee Hilliard will finalize the report for the June 2018 Board Meeting. The Old U.S. Hwy 51 and McGuire Street sign has been knocked down. Trustee Allen will have Danny Walker to repair.
D. Subdivision Committee:
E. Insurance Committee:
Reports of Special Committees:
A. Emergency Disaster Committee:
B. Special Events Committee:
Ordinances & Resolutions:
Unfinished/Old Business: President reported cost estimate for landscaping at the Community Center was $550 and is scheduled to be completed this Thursday, May 3. Fireproof filling cabinet has been ordered and is scheduled to be delivered Thursday, May 3.
Announcements: Spring Clean-up is Saturday May 5. The dumpster will be available from 8 a.m. to 4 p.m.
Adjournment: President asked for a motion to adjourn the meeting. Motion was made by Trustee Ross and seconded by Trustee Dalton. Meeting was adjourned at 8:50 p.m.