Village of Makanda Board of Trustees met April 3
Village of Makanda Board of Trustees met April 3.
Here is the minutes as provided by the board:
Pledge of Allegiance
Call to Order:Regular meeting ofthe Board of Trustees was called to order at 7:00 p.m. by President Tina Shingleton.
Roll Call:Clerk called the roll of the Village Board: Trustees Hilliard, Dalton, Wolff, Ross and Allen were present. Trustee Brouillette and Treasurer were absent.
Approval of Minutes:President asked for a motion to approve the minutes of the last meeting. Trustee Hilliard asked for verification on the amount that the Board had approved for tools at the last meeting. Board confirmed that $2,500 was approved for the purchase of tools. Trustee Hilliard made a motion to accept the minutes of the last meeting. It was seconded by Trustee Allen. Voice vote. All members present at roll call voted yes. Motion carried.
Citizen’s Hearing:No guests present.
Petitions & Communications:
Clerk:Clerk recorded Man Hours for the month of March 2017.
Trustees:Trustee Hilliard asked for verification on the terms that the Clerk and Trustee Brouillette were running for in this election. Trustee Hilliard reported that Trustees Allen and Wolff had spent several hours putting together an inventory list of tools, equipment, materials, and supplies. Trustee Hilliard added more specific details for several items, in case of theft or fire, and typed up the list.This list is still a work in progress. Trustee Hilliard will also take pictures of the items on the inventory and keep them on a flash drive. Trustee Dalton has been picking up trash along the road when she walks. Trustee commended Trustees Allen and Hilliard on their effort in putting together the inventory list for theVillage. Trustee Wolff recommended that there should be a monthly Street and Road planning meeting. Board discussed and determined that this meeting be on the first Saturday of each month, after the Village Board meeting. Trustee Wolff stated that he would be willing to facilitate these monthly meetings. Trustee Ross reported that the Bost Monument still needs work to be done on it, including repairing the flag pole and putting up new flags. In addition, behind the Community Centerneeds to be cleared out, to allow for easy exit from the back of the building. Trustee Ross informed the Board that the floor of the Community will need to be stripped and refinished in the near future. The light fixtures are full of bugs and need to be cleaned out. Trustee Ross reported that the little log cabin by the Village Hall is in need of repairs, to make it safe.Trustee Ross recommended planting Butterfly bushes at the Community Center. She reported that the new guttering is up at Pavilion. Trustee Ross informed the Board of the two estimates she had received to fix the guttering at the Village Hall.The first was for repairing the 4 inch gutterover the overhead door, for $125.00. To remove the old gutters, and install 6 inch gutters with screens and downspouts around the entire buildingwould cost $1,480. Board discussed and requested that she get a second bidfor the project. Trustee Allen inquired if the flag pole at the Bost Monument can be fixed or needs to be replaced. Trustee Hilliard stated that the flag also should be lit. Board discussed possibly removing the flag pole at the Bost Monument, and lighting the flag at the Pavilion. It was decided that Jesse will look at the flag pole at the Bost Monument and report back to the Board, before any decisions are made. Trustee Allen inquired about several items may have belonged to Bruce and are not yet listed on the inventory. President said to go ahead and list them on the inventory. Trustee Allen reported that there is a cabinet at the Equipment Building that is locked, and there is no known key for it. President has keys from Bruce that can be tried on the lock, or Tom may have the keys for the cabinet. There are also 2 Cobra CD’s, that have not been located and maybe in the locked cabinet.
A. Treasurer’s Report: President presented the Treasurer report to the Board. Board discussed moving $150,000 from the Village checking account to a CD. President will discuss issue with the Treasurer.
B. Bills Payable:President presentedthe bills payable. She added a bill for $30.00 from Laurie Hawks and one for $45.00 from Jay for cleaning the Community Center.
Trustee Wolff made a motion to accept the Treasurer’s report and pay the bills. It was seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried.
Reports of Standing Committees:
A. Finance Committee:
B. Ordinance Committee:
C. Street & Road Committee:Reminder of meeting April 15th at 8:00 am.
D. Subdivision Committee:
E. Insurance Committee:
Reports of Special Committees:
A. Emergency Disaster Committee:
B. Special Events Committee:
C. Eclipse Committee:Next meeting will be April 18th at 6:30 p.m. President updated the Board about Joe’s plans to distribute free water during the Eclipse. Also, Debbie’s plans to provide parking during the Eclipse. Informed Board of recommended liability insurance requirements per the Village insurance policy.
D. Playground Committee:Next meeting will be April 18th at 7:00 p.m. President shared pictures of the playground equipment the Playground Committee has selected that will best suit the budget and space limitations the Village has. The equipment is called Lucky Luau. The equipment plus safety surface comes to a total of $19,533.51. The cost for installation is $6,572.00. The Village needs to level the ground at the site before the equipment arrives. Board discussed and approved. Trustee Ross made a motion that the Village proceed with the new Makanda Village Playground. It was seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried. President will call the company and place our order.
Ordinances & Resolutions:Clerk presented Ordinance 2017-3 Appropriations for Fiscal year May 1, 2017 to April 30, 2018. Roll call vote. All present at roll call voted yes. Motion carried.
Adjournment:President asked for a motion to adjourn.Motion to adjourn was made by Trustee Ross. It was seconded by Trustee Dalton. Voice vote. All members present at roll call voted yes. Motion carried. Meeting adjourned at 9:45 p.m.