Carbondale Reporter

City of Carbondale Regular City Council met April 25.

Here is the minutes provided by the Council

Council Members present Councilwoman Jessica Bradshaw, Councilman Lee Fronabarger, Councilman Tom Grant, Councilwoman Carolin Harvey, Councilman Navreet Kang, Councilman Adam Loos, and Mayor John M Henry

Meeting called to order at 7:07 PM – The Local Liquor Control Commission convened immediately preceding the Regular City Council Meeting

1. Preliminaries to the City Council Meeting

Procedural: 5.1 Roll Call

Procedural: 5.2 General Announcements and Proclamations

Mayor Henry proclaimed the week of April 30 - May 6, 2017, as National Small Business Week in the City of Carbondale and urged citizens to support local businesses and acknowledge the achievements of small business owners and entrepreneurs.

Mayor Henry proclaimed April 28, 2017, as Arbor Day in the City of Carbondale and urged citizens to observe this day through appreciation and planting of trees. City Arborist Mark McDaniel expressed his thanks to the City.

Mayor Henry asked the audience to observe a moment of silence due to the passing of Retired Fire Chief Jeff Anderson, a Carbondale native, veteran, SIU graduate, and a City employee who gave 31 years of service to the community.

Councilwoman Bradshaw announced the first Friday night fair would be April 28, at the Town Square Pavilion, and the People’s Climate March of Southern Illinois on Saturday, April 29.

Councilman Fronabarger announced the Civil Service Council's annual yard sale at the SIU Arena parking lot on Saturday.

Procedural: 5.3 Citizens' Comments and Questions

None

Procedural, Reports: 5.4 Public Hearings and Special Reports

Information: 5.5 Recognition of the Certificate of Achievement for Excellence in Financial Reporting Award from the Government Finance Officers Association for the City's Fiscal Year 2016 Comprehensive Annual Financial Report (CAFR)

The City of Carbondale has been awarded the Certificate of Achievement for Excellence in Financial Reporting for the 25th consecutive year for its Fiscal Year 2016 Comprehensive Annual Financial Report (CAFR). Mayor Henry presented the award to Finance Director Jeff Davis.

6. Consent Agenda of the City Council Action (Consent): 6.1 Approval of Regular City Council meeting minutes from April 11, 2017 Resolution: Approve the City Council meeting minutes from April 11, 2017

Action (Consent): 6.2 Approval of Warrant for the Period Ending: 03/27/2017 FY 2017 Warrant 1297 in the amount of $891,168.62 Resolution: Accept the following report of payments made for the period ended: 03/27/2017 totaling $891,168.62 (Exhibit A-04-25-2017)

Action (Consent): 6.3 Acceptance of Approved Meeting Minutes from Boards, Commissions, and Committees Resolution: Accept the approved meeting minutes from the Boards, Commissions, and Committees and place them on file.

Action (Consent): 6.4 Appointment and Reappointments to Boards and Commissions Resolution: The Council is requested to concur with the Mayor's recommended appointments and reappointments to Boards and Commissions.

Action: 6.5 Resolution Commending LaDonna Butcher for Service to the City of Carbondale, Illinois This item was pulled by T. Grant to recognize LaDonna Butcher's service to the City of Carbondale.

This item was pulled from the Consent Agenda by T. Grant

Action (Consent): 6.6 Approval of Consent Agenda Items Resolution: Approve Consent Agenda items 6.1 - 6.4

MOTION: Approve Consent Agenda items 6.1 - 6.4

Motion by Navreet Kang, second by Carolin Harvey. Final Resolution: Motion Carries Yea: Jessica Bradshaw, Lee Fronabarger, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry

Action: 6.5 Resolution Commending LaDonna Butcher for Service to the City of Carbondale, Illinois

This item was pulled by T. Grant to recognize LaDonna Butcher's 38 years of service to the City of Carbondale. Finance Director Jeff Davis expressed his gratitude for Donna’s assistance with the budget and she was presented with the Resolution and a plaque to commemorate her service.

MOTION: Approve a resolution commending LaDonna Butcher for service to the City of Carbondale.

Motion by Carolin Harvey, second by Navreet Kang. Final Resolution: Motion Carries Yea: Jessica Bradshaw, Lee Fronabarger, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry (Resolution 2017-R-25; Exhibit B-04-25-2017)

7. General Business of the City Council

Action: 7.1 Approve a Resolution Establishing a Memorial to be Placed in Honor of Eric McMillan

Lee Hayden, president of the Liberty Villas of Carbondale Homeowners Association, expressed his thanks for the Council's consideration of the item and remarked on the intent to abide by all the regulations for the placement of the memorial.

MOTION: Approve a Resolution to place a memorial on the west side multi-use path in honor of Eric McMillan

Motion by Lee Fronabarger, second by Jessica Bradshaw. Final Resolution: Motion Carries Yea: Jessica Bradshaw, Lee Fronabarger, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry (Resolution 2017-R-26; Exhibit C-04-25-2017)

Action: 7.2 An Ordinance Amending Title 2 of the Carbondale Revised Code to Establish a Class F3 license Adopt an Ordinance amending Title 2 of the Carbondale Revised Code to establish a Class F3 license

Motion by Adam Loos, second by Tom Grant. Final Resolution: Motion Carries Yea: Jessica Bradshaw, Lee Fronabarger, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry (Ordinance 2017-16; Exhibit D-04-25-2017)

Action: 7.3 Ordinance Approving a Text Amendment to Title 15 as it Relates to the BPR, Primary Business, District Design Standards

The City Council noted their approval for the inclusion of flexibility for the design standards, a desire for more eco-friendly requirements, and inquired about second-story window access requirements.

Scott Thorne asked that in the event an existing building was destroyed, if it would have to be rebuilt to new standards.

MOTION: Adopt the Ordinance approving the proposed design standards for the BPR, Primary Business, District

Motion by Adam Loos, second by Lee Fronabarger. Final Resolution: Motion Carries Yea: Jessica Bradshaw, Lee Fronabarger, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry (Ordinance 2017-17; Exhibit E-04-25-2017)

Action: 7.4 Approve the Award of Contract for the Illinois Avenue Streetscape Project (SP0904) to Samron Midwest Contracting Inc., Murphysboro, IL, in the amount of $1,003,762 which Includes $30,000 in Overtime Costs to Ensure the Project is Substantially Complete by August 10, 2017

The City Council noted these improvements were paid for by the food and beverage tax, as well as the packaged liquor tax, and asked the public to please use caution when driving through the area during construction.

MOTION: Award the Contract for the Illinois Avenue Streetscape Project (SP0904) to Samron Midwest Contracting Inc., Murphysboro, IL, in the amount of $1,003,762 which includes $30,000 in Overtime costs to ensure the project is substantially complete by August 10, 2017.

Motion by Jessica Bradshaw, second by Carolin Harvey. Final Resolution: Motion Carries Yea: Jessica Bradshaw, Lee Fronabarger, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry

Action: 7.5 Ordinance Adopting the Operating Budget for the City of Carbondale for FY 2018, a Resolution Approving the Five-Year Community Investment Program for Fiscal Years 2018 through 2022, an Ordinance Adopting the Carbondale Public Library Budget for FY 2018, and an Ordinance Adopting a Pay Plan for Non-Bargaining Unit Employees for FY 2018

Council remarked on the challenges of budgeting in an unstable environment due to the State’s lack of budget and SIU's additional budget cuts; suggested making nonessential purchases during the last quarter of the fiscal year; extended thanks to City Staff for the budget preparation; and additional thanks to the Library Board for holding their budget steady.

MOTION:

1. Approve an ordinance for the City of Carbondale Annual Operating Budget in the amount of $59,157,156 for the Fiscal Year 2018, which includes the period from May 1, 2017 through April 30, 2018. 2. Approve a resolution approving the Five-Year Community Investment Program for Fiscal Year 2018 through 2022 in the amount of $59,977,431. 3. Approve an ordinance for the Carbondale Public Library Annual Operating Budget in the amount of $1,132,447. 4. Approve an ordinance adopting the pay plan for non-bargaining unit employees with a pay increase for FY 2018, which includes the period from May 1, 2017, and ends April 30, 2018.

Motion by Navreet Kang, second by Carolin Harvey. Final Resolution: Motion Carries Yea: Jessica Bradshaw, Lee Fronabarger, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry (Ordinances 2017-18 – 2017-20; Resolution 2017-R-27; Exhibits F- through I-04-25-2017)

8. Council Comments for the City Council Information: 8.1 An opportunity for City Council members to offer general comments

Councilman Loos remarked that some of the General Business items arguably could have been on the Consent Agenda and encouraged utilizing it more frequently.

Councilman Kang commented on the City being named the second best in the country for small businesses and he noted that he would like to see additional lighting along Highway 13 as it is difficult to determine when you enter Carbondale when driving at night.

Councilwoman Bradshaw concurred with Councilman Loos regarding the Staff's work on the budget and suggested the ease in going through the items means that Council is working well. She made a plea for anyone in the public who might have a waste and recycling report prepared by the Carbondale Conservation Cats in 1993 to please share it with her.

Councilman Fronabarger thanked the citizens for providing him with the opportunity to represent them over the past six years and noted the progress made during his years of service.

Mayor Henry thanked Mr. Fronabarger for his service and noted that a reception would be held after the Council meeting next week for incoming and outgoing Council members. He then commented on his testimony before the State Economic Development Opportunity Commission where he focused on the need for the State to pass a budget and on Senator Dick Durbin’s visit to Carbondale discussion about announced cuts to Amtrak. Mayor Henry noted the necessity of the City staying in contact with elected officials.

9. Executive Session Action: 9.1 Vote to enter into Executive Session

MOTION: Enter into Executive Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body of as permitted under 5 ILCS 120/2(c)(1) the Illinois Open Meetings Act.

Motion by Carolin Harvey, second by Tom Grant. Final Resolution: Motion Carries Yea: Jessica Bradshaw, Lee Fronabarger, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry Open Session recessed at 8:05 p.m.

Action: 9.2 Motion to reenter into Open Session

MOTION: Return to Open Session.

Motion by Tom Grant, second by Carolin Harvey. Final Resolution: Motion Carries Yea: Jessica Bradshaw, Lee Fronabarger, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry Open Session resumed at 8:51 p.m.

10. Adjournment of the City Council Meeting Procedural: 10.1 Adjourn meeting

The City Council meeting adjourned at 8:52 p.m.