Carbondale Reporter

City of Marion City Council met June 26.

Here are the minutes provided by the council:

Minutes of a Regular Meeting of the City Council of the City of Marion held in the Council Chambers at 5:30 P.M. The City Clerk was instructed to call the roll and the response was as follows:

PHYSICALLY PRESENT: COMMISSIONERS BARWICK AND WEBB AND COMMISSIONER STOECKLIN ACTING AS MAYOR PRO-TEM.

ABSENT: COMMISISONER PATTON AND MAYOR ABSHER.

PLEDGE OF ALLEGIANCE

Police and Fire Merit Board Chairman Jay Pardus led the Pledge of Allegiance.

PUBLIC COMMENTS

There were no public comments this evening.

INTRODUCTION OF NEW FIREFIGHTERS

Fire Chief Tim Barnett introduced Eli Harlan and Josh Haynes, two new firefighters hired at the June 12, 2023 council meeting. Commissioner Barwick presented them with Certificates of Appointment from the Police and Fire Merit Board. Chief Barnett told the Council they will be leaving for the University of Illinois Fire Academy on September 11, 2023.

CONSENT AGENDA

Commissioner Barwick made a motion to approve the consent agenda as presented. Commissioner Webb seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS BARWICK, WEBB AND STOECKLIN ALL VOTED YEA. COMMISSIONER PATTON AND MAYOR ABSHER ABSENT.

NEW BUSINESS

STREET DEPARTMENT

Bid to for Parking Lot Paving for a New Lot at the corner of College and Van Buren Streets Commissioner Stoecklin told the Council the city received bids to pave the empty lot at the intersection of College and Van Buren Streets with the Street Department doing the prep work. Two bids were received as follows:

Penninger Asphalt Paving, Inc. $22,221.00

Samron Midwest Contracting $26,068.00

Commissioner Webb made a motion to approve the low bid of $22,221 from Penninger Asphalt Paving for parking lot paving for a new lot at the corner of College and Van Buren Streets. Commissioner Barwick seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS BARWICK, WEBB AND STOECKLIN ALL VOTED YEA. COMMISSIONER PATTON AND MAYOR ABSHER ABSENT.

Bid to Oil and Chip Various Alleys throughout the City

Commissioner Stoecklin told the Council there are alleys in need of paving. He said the city will pave approximately twenty alleys this year. Street Department Superintendent Doug Phillips said the paving will help with regular maintenance of the alleys. Three bids were received as follows:

Penninger Asphalt Paving, Inc. $58,237.00

Illini Asphalt Corp. $45,054.90

Samron Midwest Contracting $83,900.00

Commissioner Webb made a motion to approve the low bid of $45,054.90 from Illini Asphalt Corp. to oil and chip various alleys throughout the city. Commissioner Barwick seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS BARWICK, WEBB AND STOECKLIN ALL VOTED YEA. COMMISSIONER PATTON AND MAYOR ABSHER ABSENT.

Ordinance 3896 for Jurisdictional Transfer of Parts of Wagon Creek Road and Creal Springs Road

Street Department Superintendent Doug Phillips told the Council this is the section of Wagon Creek Road that was a part of city property, and the city is doing a jurisdictional transfer back to Johnson County. He explained the Street Department has satisfied all IDOT maintenance requirements to complete the transfer back to Johnson County. Doug said the paperwork will have to go to Springfield for final approval.

Commissioner Webb made a motion to approve Ordinance 3896 for Jurisdictional Transfer of parts of Wagon Creek Road and Creal Springs Road. Commissioner Barwick seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS BARWICK, WEBB AND STOECKLIN ALL VOTED YEA. COMMISSIONER PATTON AND MAYOR ABSHER ABSENT.

Ordinance 3897 to Transfer of Right-of-Way on Parker City Road to Johnson County Street Department Superintendent Doug Phillips told the Council Johnson County did not have enough right-of-way for a low water crossing or bridge on Parker City Road. The city is deeding over right-of-way for the low water crossing. The city will not be responsible for maintaining the road.

Commissioner Webb made a motion to approve Ordinance 3897 for transfer of right-of-way on Parker City Road to Johnson County. Commissioner Barwick seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS BARWICK, WEBB AND STOECKLIN ALL VOTED YEA. COMMISSIONER PATTON AND MAYOR ABSHER ABSENT.

PUBLIC WORKS DEPARTMENT

Ordinance 3898 Amending Ordinance 3867 Authorizing the City to borrow funds from the Water Pollution Control Loan Program

Public Works Superintendent Brent Cain told the Council they previously approved Ordinance 3867 authorizing the city to borrow funds from the IEPA Revolving Loan Fund for the sewer rehab project based on estimated costs. According to Brent, the costs have come in significantly higher than expected. The city must amend the original ordinance to reflect the new costs to borrow funds. Brent said the largest part of this project is the rehabilitation of infiltration inflow into the sewer system through manholes and sanitary sewer lines. He explained some sections of town have sewers that are non-existent or are not available for each property and there are many sewers that were not put in properly in the past that need to be fixed. The final piece is replacing a filter screen for one of the sewer plants.

Commissioner Webb made a motion to approve Ordinance 3898 amending Ordinance 3867 authorizing the city to borrow funds from the Water Pollution Control Loan Program. Commissioner Barwick seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS BARWICK, WEBB AND STOECKLIN ALL VOTED YEA. COMMISSIONER PATTON AND MAYOR ABSHER ABSENT.

ECONOMIC DEVELOPMENT AND MUNICIPAL PLANNING

Ordinance 3899 a Residential TIF I Redevelopment Agreement with John Beyers (912 E. Main) Chief of Staff Cody Moake told the Council the city has worked with John Beyers in the past. The home he is renovating is near Small's and he will sell it when the renovations are completed. Cody explained the Redevelopment Agreement is a standard agreement with sixty percent going to the developer and forty percent to the city.

Commissioner Barwick made a motion to approve Ordinance 3899 a Residential TIF I Redevelopment Agreement with John Beyers for 912 East Main. Commissioner Webb seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS BARWICK, WEBB AND STOECKLIN ALL VOTED YEA. COMMISISONER PATTON AND MAYOR ABSHER ABSENT.

Ordinance 3900 a Residential TIF II Redevelopment Agreement with Evercole Estates, LLC (Apple Tree Apartments)

Cody told the Council the Redevelopment Agreement with Evercole Estates, LLC is for Apple Tree Apartments off Russell Street. He said the developers are going to clean up the properties. He explained this Redevelopment Agreement is also a sixty percent forty percent split.

Commissioner Webb made a motion to approve Ordinance 3900 a Residential TIF II Redevelopment Agreement with Evercole Estates, LLC for Apple Tree Apartments. Commissioner Barwick seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS BARWICK, WEBB AND STOECKLIN ALL VOTED YEA. COMMISSSIONER PATTON AND MAYOR ABSHER ABSENT.

Ordinance 3901 a Residential TIF II Redevelopment Agreement with L & K McDowell Properties, LLC (1106 W. Hendrickson Street)

Cody told the Council the Redevelopment Agreement with L & K McDowell Properties, LLC is the same developers as the Apple Tree Apartments. They also purchased a multi-family building on Hendrickson Street that is a rental property.

Commissioner Barwick made a motion to approve Ordinance 3901 a Residential TIF II Redevelopment Agreement with L & K McDowell Properties, LLC for 1106 West Hendrickson Street. Commissioner Webb seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS BARWICK, WEBB AND STOECKLIN ALL VOTED YEA. COMMISSIONER PATTON AND MAYOR ABSHER ABSENT.

COMMISSIONER REPORTS

Commissioner Barwick - Public Health & Safety

Commissioner Barwick had no report.

Commissioner Webb - Streets & Public Improvements

Commissioner Webb reported the Street Department has been working on sidewalks on Highland and Van Buren Streets and Champions Drive. They have done some tile work on Clark, Fair, Beech and Burr Streets. They have done drainage work on Fair Street and riprap on Jackson and Otis Streets. They replaced a tile on Scottsboro Road. They have been preparing alleys for oil and chip. The Cemetery Department is working on getting the trimming done for July fourth.

Commissioner Stoecklin – Public Property, Civic Center, Pavilion

Commissioner Stoecklin read the Water Department report since the last council meeting. He asked two trivia questions. His first question asked when the US started purifying drinking water. This began in the 1900's. His second question asked what is the most consumed manufactured drink. The most consumed manufactured drink is tea. He reminded everyone City Hall will be closed on Tuesday, July fourth. He announced the KC's will have fireworks on July fourth at dusk.

Commissioner Patton - Accounts & Finances

Commissioner Patton was absent.

MISCELLANEOUS

There were no miscellaneous items to come before Council this evening.

CLOSED/EXECUTIVE SESSION

Commissioner Stoecklin stated he did not have a need for executive session this evening and asked if Commissioner Barwick or Commisisoner Webb had a need for executive session. Hearing no need for executive session Commissioner Stoecklin entertained a motion to adjourn the meeting.

Commissioner Webb made a motion to adjourn the Regular Meeting. Commissioner Barwick seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS BARWICK, WEBB AND STOECKLIN

ALL VOTED YEA. COMMISSIONER PATTON AND MAYOR ABSHER ABSENT.

Meeting Adjourned at 5:59 P.M.

https://cityofmarionil.gov/agendas-minutes/