Marion City Council met June 11.
Here is the minutes provided by the Council:
Mayor Rinella called the meeting to order at 6:30 p.m. Mayor Rinella led the Council and audience in the Pledge of Allegiance. The City Clerk was instructed to call the roll and the response was as follows:
Physically Present: Commissioners Hightower, Patton, Webb And Goss And Mayor Rinella.
The minutes of the May 14, 2018 and May 29, 2018 Regular Meetings, Continued Meetings of 05/15/2018 and 5/30/2018 and Special Meeting 06/05/2018 were all approved.
Public Comments:
Ed Davis, Co-Chairman of the Veterans on Parade, announced the parade will be held September 8, 2018 starting at 10:00 A.M. Ed stated this will be the 14th year for the parade and he is hoping to have Scott Air Force Base to fly one of their F-15's over the parade. Again, this year, the Honorary Guard will be the Gold Star Mothers. In 2005, the first year of the Veterans on Parade, there were 21 units in the parade. Last year there were 125 units in the parade. Ed said he appreciates everything the City of Marion does to help with the parade including the Police Department, the Fire Department and the Street Department.
Dennis Ball spoke before the Council. He said a Blue-Ribbon Panel needs to be formed to work out problems on the Illinois Star Centre Mall and to restructure the Council.
New Business:
Ordinance 3452 - Council Approval Of Ordinance Approving A Loan In The Amount Of $75,000.00 From Banterra Bank To Finance Panasonic Toughbooks And Accessories For The Police Department.
Commissioner Webb made a motion to approve Ordinance 3452 as presented. Commissioner Hightower seconded the motion. Treasurer Hale stated this Ordinance is to officially approve the loan from Banterra Bank. With no further discussion, Mayor Rinella called for the vote.
On Roll Call Vote Commissioners Hightower, Patton, Webb And Goss And Mayor Rinella All Voted Yea.
Council acceptance and approval of loan bids for financing vehicles for Police Department, Street Department, EMA/911 Department, Cemetery Department and Sewer Department was tabled until the Special Meeting on Friday June 15, 2018 at 11:30 A.M.
Street Department:
Commissioner Goss made a motion to rescind the previous bid made at the last meeting for a Street Department Utility truck from Absher Arnold. Commissioner Webb seconded the motion. Commissioner Goss stated in looking at the specifications of the 2018 Dodge truck, the 2019 Ford truck met more of the specifications and since the Ford truck had an earlier delivery date, Street Superintendent Doug Phillips had stated he thought the Ford truck would be the better choice of the two. With no more discussion, Mayor Rinella called for the vote.
On Roll Call Vote Commissioners Hightower, Patton, Webb And Goss And Mayor Rinella All Voted Yea.
Commissioner Goss made a motion to approve the bid to purchase a utility truck for the Street Department from Marion Ford at a cost of $33,449.24. Commissioner Hightower seconded the motion. There being no further discussion, Mayor Rinella called for the vote.
ON Roll Call Vote Commissioners Hightower, Patton, Webb And Goss And Mayor Rinella All Voted Yea.
Hub Recreation Center:
Full-time Employee Recommendation-
Hub Recreation Center General Manager Chris Georgantas recommended Dustin Barnett to fill the full-time position of Custodian in the Maintenance Department at $10.00 per hour - replacing Carol Porritt who resigned as full-time Custodian. (Dustin is currently a part-time custodian). Commissioner Webb made a motion to approve Dustin Barnett moving to fulltime custodian at $10.00 per hour to replace Carol Porritt. Commissioner Goss seconded the motion. There being no discussion, Mayor Rinella called for the vote.
On Roll Call Vote Commissioners Hightower, Patton, Webb And Goss And Mayor Rinella All Voted Yea.
Hub Recreation Center General Manager Chris Georgantas recommended Dustin Barnett to fill an additional Job Classification of Lifeguard at $9.50 per hour in Aquatics. Since the Lifeguard position is only a part-time substitute position, Dustin's two positions will be maintained without overtime.
Commissioner Patton made a motion to approve Dustin Barnett to work an additional job classification maintaining both positions with no overtime. Commissioner Webb seconded the motion.
With no further discussion, Mayor Rinella called for the vote.
ON Roll Call Vote Commissioners Hightower, Patton, Webb And Goss And Mayor Rinella All Voted Yea.
Additional Job Classifications-
Hub Recreation Center General Manager Chris Georgantas recommended the following for additional job classifications.
Lauren Favell - Swim Instructor at $20.00 per hour (current Lifeguard)
Bryan Waldrop - Personal Trainer $30.00 per hour (current Fitness Attendant)
Commissioner Webb made a motion to approve the two above individuals as listed above for additional job classification and pay grade. Commissioner Patton seconded the motion. There being no discussion, Mayor Rinella called for the vote.
On Roll Call Vote Commissioners Hightower, Patton, Webb And Goss And Mayor Rinella All Voted Yea
Engineer Ben Boyt explained Change Order #001 in the amount of $240.490.00 for the Hub Building Rehab Envelope Project is for aluminum duct work replacing the current cloth duct work. The new duct work has a powder coating for the interior and exterior with stainless steel to support it. The cost of the duct work and installation of the duct work includes night time installation. Engineer Boyt said the new duct work will improve the issues of condensation because with the new duct work the air flow is more easily directed. Commissioner Goss stated he appreciates Engineer Boyt's position, but the City keeps spending more and more money.
Mayor Rinella stated he understood the current duct work in not adequate. Ben stated the current system does not direct air toward the windows and sometime in the near future the fabric duct work will have to be replaced.
Architect Gail White told the Council that when J.L Robinson submitted a bid for the Hub Envelope work, he did not submit a bid for the duct work. J.L Robinson sub-let the duct work to Rend Lake Plumbing. The current duct work does not direct the air toward the windows because the cloth ducts don't have directional veins in them. Commissioner Webb asked if the Council puts off bidding on the duct work tonight will the price remain the same. Architect White stated that last Friday he received a call regarding the tariffs. There will be a large percentage increase in the cost of the metal for the duct work if the bid is not approved soon. It could increase as much as $8,970.00 because of the tariffs.
The question had been raised as to whether change orders should be bid. City Administrator Gail West, after speaking by phone to Attorney Steve Green, who was not present at this meeting, stated Attorney Green replied, "Change Orders do not have to be bid."
Commissioner Patton stated the ducts were part of the bids from a month ago.
Commissioner Hightower stated he thought the City should fix the problems and then go after the ones that caused the problems. Commissioner Patton, as well as Mayor Rinella and Commissioner Goss also thought the City should pursue the ones that caused the problem. Commissioner Webb made a motion to approve Change Order #001 in the amount of $200,490.00 for Hub Building Rehab Envelope Project. Commissioner Patton seconded the motion.
There being no further discussion Mayor Rinella called for the vote.
On Roll Call Vote Commissioners Patton, Webb And Mayor Rinella All Voted Yea. Commissioners Hightower And Goss Voted No.
City Administrator Gail West stated Thresa Storto, owner of Perfectly Posh Boutique, LLC., has purchased the building at 306 West Main and is in the process of remodeling the building to house a second Perfectly Posh, LLC. The property at 306 West Main is currently part of a TIF project and is adjacent to the 306 West College property. Therefore, the City doesn't have to pursue other bids for the 306 West College property. Mrs. Storto is interested in purchasing the vacant lot owned by the City of Marion at 306 West College Street to be used as additional parking for the new business. She is willing to pay $5,000.00 for the lot.
Commissioner Goss made a motion to sell the lot at 306 West College to Perfectly Posh Boutique, LLC. for $5,000.00. Commissioner Webb seconded the motion. There being no further comments, Mayor Rinella called for the vote.
On Roll Call Vote Commissioners Hightower, Patton, Webb And Goss And Mayor Rinella All Voted Yea.
Council approval of revisions to School Resource Officer Agreement was tabled to another meeting
Council approval of an Insurance Settlement claim will be moved to Executive Sessions.
Commissioner Goss made a motion to approve the monthly bills as funds become available. Commissioner Webb seconded the motion.
On Roll Call Vote Commissionioners Hightower, Patton, Webb And Goss And Mayor Rinella All Voted Yea.
Commissioner Goss made a motion to pay the Consent Agenda dated June 11, 2018 as funds become available. Commissioner Webb seconded the motion.
On Roll Call Vote Commissioners Hightower, Patton, Webb And Goss And Mayor Rinella All Voted Yea.
Commissioner Webb gave the Police Report for May with 13 DUI arrests, 9 Ordinance arrests and 22 Warrant arrests.
Commissioner Hightower stated he had attended the Boyton Street Community Center Summer Food Program kick-off. It was very well attended. The Summer Food Program is open Monday through Friday to serve lunch to children. Commissioner Hightower stated Boyton Street Community Center Director Stephanie Willis said they could serve more children if transportation was provided for the children.
Mayor Rinella stated he had also attended the Summer Food Program Kick-off. Commissioner Rinella said he is real excited about the new Chairperson of the Boyton Street Community Center Board, Lisa Wilson. The Center serves from 70 to 80 children a day.
7:35 p.m.
Commissioner Hightower made a motion to go into Executive Session to discuss a legal matter. Commissioner Webb seconded the motion.
On Roll Call Vote Commissioners Hightower, Patton, Webb And Goss And Mayor Rinella All Voted Yea.
7:50 p.m.
Commissioner Goss made a motion to close the Executive Session and resume the Regular Meeting. Commissioner Webb seconded the motion.
On Roll Call Vote Commissioners Hightower, Patton, Webb And Goss And Mayor Rinella All Voted Yea.
Commissioner Goss made a motion to approve the Insurance Settlement Claim. Commissioner Webb seconded the motion.
On Roll Call Vote Commissioners Hightower, Patton, Webb And Goss And Mayor Rinella Voted Yea.
Commissioner Goss made a motion to adjourn the Regular Meeting. Commissioner Patton seconded the motion.
On Roll Call Vote Commissioners Hightower, Patton, Webb And Goss And Mayor Rinella All Voted Yea.
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