Carbondale Reporter

Jackson County Executive Committee met August 10.

Here is the minutes as provided by the committee:

Call to Order (5:00 PM)

Members Present: Endres, Erbes, Hunter, J.S. Rendleman, Larkin and Peterson

Also Present: Robert Burns, Larry Reinhardt, Michelle Tweedy

Approval of Minutes

I. 17-2682 May 11, 2017 minutes

II. 17-2683 Report from Regional Office of Education

Rendleman informed the committee that the quarterly activity report from the Regional

Superintendent of Schools. The committee discussed the payments from the school districts

and if anything can be done about lack of payment from some counties. Peterson was asked to

keep on top of the issue.

III. 17-2691 County Clerk Surplus Property Declaration

Reinhardt informed the committee that he would like to declare an old microfiche machine as

surplus property and give it to the Williamson County Clerk's office. He stated that Jackson

County no longer has microfiche and the machine has not been used in over a decade.

A motion was made by Erbes, seconded by Peterson, to approve declaring a microfiche

machine as surplus property and giving it to the Williamson County Clerk's Office. The motion

carried by unanimous vote.

Appointments

The appointments to the Merit Commission were moved up. Rendleman reminded the committee that the Merit Commission has party affiliated appointments. Burns spoke about each candidate and why he believes they will be good members of the Merit Commission.

Larkin moved and Erbes seconded recommending the two applicants be appointed to the Merit Commission.

IV. 17-2693 Eclipse Planning Update

Eclipse planning was moved up on the agenda.

Burns reported that he is as prepared as possible. He stated that starting on Tuesday the

Sheriff's Department will go to twelve hour shifts. He believes there will be a learning curve

because this is the first time the county has been through an eclipse but they are as prepared

as possible. The committee discussed emergency management plans and getting information

out as quick and efficiently as possible.

Internal Office Matters

V. 17-2684 Board Supervised Staff Evaluations

Rendleman moved the evaluation discussion to executive session.

VI. 17-2685 Board Staff-Graduate Assistant Resume

The committee reviewed the graduate assistant resume that was submitted in May. It is the

consensus of the committee that Rendleman reach out to her to see if she is still interested and

to proceed as he sees fit.

Chairman's Remarks

Rendleman reminded the committee that there is a vacancy on the Finance & Administration Committee. He asked Erbes if he was interested and Erbes stated that he is. Rendleman stated that he will be asking the board to approve the appointment of Erbes to the Finance & Administration Committee.

Human Resources Subcommittee Update

Rendleman reported that the Personnel Policy is almost complete.

VII. 17-2686 Updated I-9 Form

Tweedy informed the committee that CIRMA sent an email stating that there is a new I-9 form

that each employee should fill out. The committee discussed how to handle this. The

committee asked Tweedy to work with the State's Attorney's Office to draft a l etter to

department heads letting them know of the change and requesting that they submit copies of

the forms to Tweedy to incorporate into the new software.

VIII. 17-2687 William "Bill" Alstat Award

Rendleman reported that he met with Ms. Muller to discuss the Alstat Award. They decided to

give the award to Peterson. The committee was reminded that this award comes with a $500

stipend to be given to the charity of the recipients choice. Peterson was asked to think about

which charity she would like it to go. This award will be given at the August County Board

meeting.

IX. 17-2688 Appointment to fill Vacant County Board Seat

The committee reviewed the letter from the Jackson County Republican Party and from Ms.

Nehring regarding her filling the vacancy on the County Board. Rendleman inquired if anyone

knew Mr. Nehring; Larkin stated that he buys hay from their farm.

X. 17-2689 Vice-Chair Nominations

This will be voted on at the August 22, 2017 board meeting.

XI. 17-2690 FY2018 Holiday List

The committee reviewed the list of holidays.

Rendleman informed the committee that the courthouse will be closed on August 21, 2017. He

spoke with several people who do business at/with the courthouse offices and there should be

no inconvenience with commerce as most of the other offices will be closed that day as

well. The committee asked how notice was being given to the county; a press release was sent

out on Wednesday, August 9th, an ad will run in the Sunday paper, notice was put on the

county website, and department heads were given a copy of the press release.

A motion was made by Larkin, seconded by Endres, to authorize the list of legal holidays from

the First Judicial Circuit Court of Illinois. The motion carried by unanimous vote.

XII. 17-2692 Electronic Participation at Board and Committee meetings

The committee discussed whether they want to allow electronic participation at board

meetings. They discussed how this would be implemented through bylaw changes, that it

would still require a quorum in person, circumstances when it could be used, and whether Per

Diem would be allowed. The consensus of the committee on allowing electronic participation is

no.

XIII. 17-2694 Open Appointments - August 2017 {23}

a. Blairsville Water District (1)

b. Buncombe Water District (2)

c. Building Commission (11)

d. Elverado Water District (1)

e. Farmland Assessment Review Commission (1)

f. Jackson County Housing Authority (2)

g. Jackson Growth Alliance (1)*

h. Jackson/Union Regional Port District (1)

i. Merit Commission (2)

j. Weed Commissioner (1)

The committee reviewed the appointment application for a County Noxious Weed

Commissioner; the consensus is that she be appointed. The committee then discussed names

of people who might be interested in being on the Building Commission.

Old Business

The committee coordinator was asked to contact the Murphysboro Tourism Bureau and the Southernmost Illinois Tourism Bureau to get an accounting of how tourism money from the County is being spent.

Peterson asked if representatives from Jackson County Mass Transit could attend the County Board meeting to give a presentation; yes they can.

Peterson also informed the committee that the representative with the DRA that the county works with has been removed and there will be no funding for the Grand Tower project they were working on.

New Business

Executive Session

Larkin moved and Hunter seconded for committee to enter into Executive Session under 2 (c)(1) to discuss personnel. A roll call vote was taken: Endres-Yes, Larkin-Yes, Erbes-Yes, Peterson-Yes, Hunter-Yes, Rendleman-Yes.

Larkin moved and Erbes seconded to exit Executive Session.

Adjourn (6:19 PM)

Larkin moved and Hunter seconded to adjourn, motion carried.

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