Carbondale Reporter

Jackson County Finance and Administration Committee met Monday, March 13.

The committee is in charge of reviewing matters related to fiscal control of the county; health, dental/vision, property, liability, workers compensation and unemployment coverage of the county; and policies related to labor relations and laws with regard to county employees.

Here are the minutes as provided by Jackson County:

DRAFT

FINANCE AND ADMINISTRATION COMMITTEE

MONDAY, MARCH 13, 2017 5:00 PM

JACKSON COUNTY COURTHOUSE

Page 1 of 3

Call to Order (5:00 PM)

Members Present: D. Bost, Hunter, Larkin, Maxwell, Peterson, Rendleman and Rowe

Members Absent: Comparato

Also Present: Andrew Erbes, Dottie Miles, Susie Kilquist, Derek Misener, Josh Barringer, Michelle Tweedy

Approval of Minutes

I. 17-2222 February 6, 2017 Minutes

A motion was made by Rowe, seconded by Peterson, to approve the February 6, 2017 minutes as presented. The motion carried by unanimous vote.

II. 17-2223 February 1, 2017 Health Insurance Taskforce Minutes

A motion was made by D. Bost, seconded by Maxwell, to approve the February 1, 2017 Health Insurance Taskforce minutes as presented. The motion carried by unanimous vote.

Chair's Report

Insurance

III. 17-2224 Worker's Compensation Update

Miles explained a situation with a part-time employee who missed three days of work due to a work comp claim. This is the first time that this situation has come up and she offered the committee several options for handling the issue. The committee discussed what happened, the employee status, types of claims, labor contracts, precedents and payment options. The consensus of the committee is to file the claim as a medical claim and there will be no compensation for lost shifts.

Miles and Tweedy explained that due to an address mix up the bill for work comp did not get to Miles until recently and the bill is due on March 15th. Tweedy will overnight the payment so the county does not incur late fees. She will also contact Jeff Weber and get the address and

FEIN number corrected. Larkin suggested the county look into getting a FedEx or UPS account to assist with these situations in the future.

IV. 17-2225 Health Insurance Taskforce Report

Hunter updated the committee on the February 22 meeting of the Health Insurance Taskforce. She stated that they have began the process of getting involvement from others in the county, getting updated numbers from Phelps with ECCIHC and other ideas from attendees. The next meeting is on March 23rd at 4:30pm.

V. 17-2226 Payment of Health Insurance Claims

A motion was made by D. Bost, seconded by Rowe, to authorize payment of the March Fixed Costs, AIMM, January 27 and February 10, 2017 Health Insurance Claims in the amount of $285,816.71. The motion carried by unanimous vote.

VI. 17-2227 Health Insurance COBRA Rates

Tweedy informed the committee that the county meed to set their COBRA rates because she recently learned that the rates the county is assessing are different that the average. It was suggested that the county go to actual costs, fixed costs and trend. It will be discussed at the Health Insurance Taskforce meeting.

A motion was made by Rowe, seconded by Larkin, to approve recommendation to adjust county COBRA rates to actual costs, fixed costs and trend. The motion carried by unanimous  vote.

VII. 17-2246 Fiduciary Liability Coverage

J. S. Rendleman informed the committee what the fiduciary liability coverage includes. The committee discussed the plan and coverage. The consensus of the committee is that the county does not need the pension coverage but would like the coverage for the health insurance.

A motion was made by Larkin, seconded by Rowe, to approve the Fiduciary Liability Coverage if plan changes can be made before the end of the year. The motion carried by unanimous vote. Finance

VIII. 17-2228 Delinquent Tax Resolution 2017-12 Parcel #05-05-354-009

A motion was made by Larkin, seconded by Rowe, to authorize Delinquent Tax Resolution 2017 - 12 Parcel # 05-05-354-009. The motion carried by unanimous vote.

IX. 17-2229 Cash Balances

The committee reviewed the cash balance sheet presented.

X. 17-2230 Payment of County Monthly Claims

A motion was made by Rowe, seconded by D. Bost, to authorize payment of the County Monthly Claims in the amount of $298,999.31. The motion carried by unanimous vote.

XI. 17-2231 Payment of Board Members Travel Expenses in the amount of $1,377.63

A motion was made by Larkin, seconded by Rowe, to approve payment of the Board Member travel reimbursement in the amount of $1377.63. The motion carried by unanimous vote.

XII. 17-2232 Municipal Bonds for America Coalition

Information on the municipal bonds is included in the committee packet; the committee will review it and discuss at a future meeting. Larkin informed the committee that he will recuse himself in this matter.

XIII. 17-2233 Elected Officials Participation in IMRF

This item will need to be voted on by September 1. The resolution is included in the packet. The committee coordinator was asked to draft a letter to the elected officials asking them to verify that they work at least 600 hours a year. This item will stay on the agenda at the April meeting.

Labor

Computing Services

XIV. 17-2234 Update of Server Room A/C

Barringer informed the committee that there is air conditioning in the server room and the temperature is where it needs to be.

Barringer also told the committee that he is looking in to some new technologies to try and save the county money. He plans to have a concrete five year plan in the next couple of months.

XV. 17-2235 Update of BS&A

Tweedy informed the committee that the transition to BS&A is moving along nicely. She is working with other departments on getting the change over completed. Training on the new program will begin in April with the plan to go live in May. There was a meeting with department heads and elected officials to go over some changes and answer questions.

Old Business

New Business

Misener discussed a payment questions regarding an Ambulance employee who is also in the National Guard. The committee discussed the issue and decided that they would like an opinion from the State's Attorney's office and they would like to get rates of pay figures.

Adjourn (6:23 PM)

Larkin moved and Rowe seconded to adjourn, motion carried.