Carbondale Reporter

The Carbondale Public Library Board of Trustees met June 8 to vote on officers.

Here is the meeting's agenda, as provided by the board:

Agenda Item Details

Meeting Nov 15, 2016 - Regular City Council Meeting November 15, 2016

Category 2. Consent Agenda of the City Council

Subject 2.3 Acceptance of Approved Meeting Minutes from Boards, Commissions, and Committees

Type Action (Consent)

Recommended

Action

Accept the approved meeting minutes from the Boards, Commissions, and Committees and

place them on file

Originating Department:

City Clerk's Office

Background:

Attached for City Council review and acceptance are approved meeting minutes from the following Boards,

Commissions, and Committees:

Carbondale Public Library Board of Trustees - June 8, July 13, and August 10, 2016

2016-06-08 Carbondale Public Library Board of Trustees Minutes.pdf (142 KB)

2016-07-13 Carbondale Public Library Board of Trustees Minutes.pdf (143 KB)

2016-08-10 Carbondale Public Library Board of Trustees Minutes.pdf (143 KB)

BoardDocs® Pro Page 1 of 1

http://www.boarddocs.com/il/coc/Board.nsf/public 11/15/2016

Carbondale Public Library Board of Trustees

Wednesday, June 8, 2016 Meeting Room

4:30 p.m. 405 West Main St.

MINUTES

Call to order.

Called to order at 4:33 p.m.

Roll call.

Introductions, audience and visitors. Visitors are asked to introduce themselves at this time and present any

issues they wish to discuss. Visitors wishing to address specific agenda items will be granted two to five

minutes at the discretion of the President, not to exceed a total of twenty minutes. The Library Board may

cut short any comments that are irrelevant, repetitious, or disruptive. (Id. at 1425-26).

Present.

Philip Brown, President

Joyce Hayes, Secretary (1)

Roland Person (1)

Harriet Simon

Sharifa Stewart

Susan Tulis

Absent.

Barbara Levine, Vice President (1)

Don Prosser, Treasurer (2)

Julian Pei (1)

The number following the Trustee’s name indicates the number of absences this fiscal year.

Staff present.

Diana Brawley Sussman, Library Director

Gwen Hall Grosshenrich, Finance Manager

Visitors present.

None.

President’s report.

1. Election of Trustee officers (President and Vice President) to begin service July, 2016. Harriet Simon

moved to re-elect Philip Brown as President and Barbara Levine as Vice President. Susan Tulis seconded.

MOTION passed unanimously.

Secretary’s report.

1. Approval of the May 11, 2016 minutes. Roland Person moved to approve the minutes. Susan Tulis

seconded. MOTION passed unanimously.

Correspondence and communications.

None.

Financial report.

1. Approval of bills payable up to and including bills due June 16, 2016 to July 15, 2016. Discussed bills,

particularly meeting room repair expenses. Roland Person moved to pay bills. Susan Tulis seconded.

MOTION passed unanimously.

2. Acceptance of the financial report for May 2016.

Gwen Hall Grosshenrich reported that the library has received a little bit of replacement tax revenue. Susan

Tulis moved to accept the financial report. Harriet Simon seconded. MOTION passed unanimously.

Librarian’s report.

1. Building and grounds maintenance and construction. The Director presented options for managing the

deteriorating south wall of the Brush annex building, a prospective building expansion analysis, the results

of a building expansion survey answered by ten Illinois libraries, and financial considerations for current

and future construction. After much discussion, Roland Person made a motion to select option 1 for the

south wall of the Brush building (EIFS infill with windows). Sharifa Stewart seconded. MOTION passed

unanimously.

2. Illinois Public Library Annual Report (IPLAR). The report is in progress.

3. Other. The Director informed the board of several internal staffing changes.

Committee reports.

None.

Unfinished business.

None.

New business.

1. Vote to appoint FOIA/OMA officer(s). Roland Person moved to continue with current officers for FOIA

(Diana Brawley Sussman and Gwen Hall Grosshenrich) and OMA (Diana Brawley Sussman). Joyce Hayes

seconded. MOTION passed unanimously.

2. Review minutes from closed sessions. Philip Brown moved that the closed session minutes remain closed.

Harriet Simon seconded. MOTION passed unanimously.

3. Adopt prevailing wage ordinance. Roland Person moved to adopt the prevailing wage ordinance. Joyce

Hayes seconded. MOTION passed with 6 ayes, 0 nays, 3 absent.

4. DCI Biologicals Carbondale, LLC ($50 per month per space for parking spaces). Discussion leaned

toward receiving at least $50 per space with no guaranteed specific spaces. The only guarantee would be

that they won’t get towed. Roland Person moved to authorize the director to negotiate on parking. Susan

Tulis seconded. MOTION passed unanimously.

Other.

None.

Adjournment.

Adjourned at 5:43 p.m.

Next Board Meetings for 2016 (all in Public Library meeting room, 4:30 p.m., second Wednesday of each

month): July 13; August 10; September 14; October 12; November 9; December 14.

Respectfully submitted:

Joyce Hayes, Secretary

Prepared by: Diana Brawley Sussman, Library Director

Carbondale Public Library Board of Trustees

Wednesday, July 13, 2016 Meeting Room

4:30 p.m. 405 West Main St.

MINUTES

Call to order.

Called to order at 4:30 p.m.

Roll call.

Introductions, audience and visitors. Visitors are asked to introduce themselves at this time and present any

issues they wish to discuss. Visitors wishing to address specific agenda items will be granted two to five

minutes at the discretion of the President, not to exceed a total of twenty minutes. The Library Board may

cut short any comments that are irrelevant, repetitious, or disruptive. (Id. at 1425-26).

Present.

Philip Brown, President

Barbara Levine, Vice President (1)

Joyce Hayes, Secretary (1)

Don Prosser, Treasurer (2)

Julian Pei (1)

Roland Person (1)

Harriet Simon

Susan Tulis

Absent.

Sharifa Stewart (1)

The number following the Trustee’s name indicates the number of absences this fiscal year.

Staff present.

Diana Brawley Sussman, Library Director

Gwen Hall Grosshenrich, Finance Manager

Visitors present.

None.

President’s report.

None.

Secretary’s report.

1. Approval of the June 8, 2016 minutes. Roland Person moved to approve minutes. Susan Tulis seconded.

MOTION passed unanimously with the correction of one typo.

2. Approval of the June 22, 2016 special board meeting minutes. Harriet Simon moved to approve minutes.

Joyce Hayes seconded. MOTION passed unanimously.

Correspondence and communications.

None.

Financial report.

1. Approval of bills payable up to and including bills due July 16, 2016 to August 15, 2016. Bills included

$11,000 for meeting room repair, our 1st insurance payment of the fiscal year, a minor roof repair and other

standard expenses. Barbara Levine moved to pay the bills. Susan Tulis seconded. MOTION passed

unanimously.

2. Acceptance of the financial report for June 2016. We received our per capita grant, which had an

expected reduction. We appreciate that it came in a timely manner. Don Prosser moved to accept the

financial report. Philip Brown seconded. MOTION passed unanimously.

Librarian’s report.

1. Building and grounds maintenance and construction.

a. South wall of the Brush building: Preliminary work is underway, including environmental testing

and architectural measurements.

b. Other: We are having trees trimmed around buildings where they touch the roof or overhang the

HVAC system. We had masonry inspected and need our capstones re-laid correctly.

2. Illinois Public Library Annual Report (IPLAR). Reviewed. The Director would like to increase the

number of library card holders with a marketing campaign.

3. Other. We are doing a trial of PrinterOn, which allows patrons to print from their own devices to the

library’s printer. We will probably purchase this subscription. It is easy to use, affordable, and fulfills a

recommendation from the Edge Assessment (thus partly fulfilling a Per Capita Grant requirement). The staff

also saw a demonstration of a scanning/faxing self-service station, which was really nice, but expensive.

Philip Brown received a document from Jane Adams regarding “further conversations on violent crime.”

The board briefly discussed the summary of suggestions from community forums, as it relates to the library.

Education is a large part of the solution. Our programming makes the library a destination for civil discourse

and we can reach out to the community in non-polarizing ways. Philip Brown will send the document to the

Director for distribution to the board so that it can be discussed further.

Committee reports.

None.

Unfinished business.

None.

New business.

None.

Other.

Harriet Simon reported that the Friends’ book sale banner is hanging over Main Street. The sale is this

weekend.

Adjournment.

Adjourned at 5:15 p.m.

Next Board Meetings for 2016 (all in Public Library meeting room, 4:30 p.m., second Wednesday of each

month): August 10; September 14; October 12; November 9; December 14.

Respectfully submitted:

Joyce Hayes, Secretary

Prepared by: Diana Brawley Sussman, Library Director

Carbondale Public Library Board of Trustees

Wednesday, August 10, 2016 Meeting Room

4:30 p.m. 405 West Main St.

MINUTES

Call to order.

Called to order at 4:32 p.m.

Roll call.

Introductions, audience and visitors. Visitors are asked to introduce themselves at this time and present any

issues they wish to discuss. Visitors wishing to address specific agenda items will be granted two to five

minutes at the discretion of the President, not to exceed a total of twenty minutes. The Library Board may

cut short any comments that are irrelevant, repetitious, or disruptive. (Id. at 1425-26).

Present.

Barbara Levine, Vice President (1)

Julian Pei (1)

Roland Person (1)

Harriet Simon

Sharifa Stewart (1)

Susan Tulis

Absent.

Philip Brown, President (1)

Joyce Hayes, Secretary (2)

Don Prosser, Treasurer (3)

The number following the Trustee’s name indicates the number of absences this fiscal year.

Staff present.

Diana Brawley Sussman, Library Director

Gwen Hall Grosshenrich, Finance Manager

Visitors present.

None.

President’s report.

None.

Secretary’s report.

1. Approval of the July 13, 2016 minutes. Minutes: add word “in” Susan Tulis motioned to approve

minutes with the correction of one typo. Roland Person seconded. MOTION passed unanimously.

Correspondence and communications.

None.

Financial report.

1. Approval of bills payable up to and including bills due August 16, 2016 to September 15, 2016. Gwen

Hall Grosshenrich reported that there are mostly standard bills this month. We added a subscription to

PrinterOn so that patrons can print from their own laptops and devices. Roland Person moved to pay the

bills. Susan Tulis seconded. MOTION passed unanimously.

2. Acceptance of the financial report for July 2016. Harriet Simon moved to accept the financial report.

Julian Pei seconded. MOTION passed unanimously.

Librarian’s report.

1. Building and grounds maintenance and construction.

a. Decisions about plans and estimated probable costs on south wall of the Brush building.

Architect Harlan Bohnsack presented 3 options for the south wall of the Brush building: Encapsulate the

wall (not recommended); replace the wall w/ metal siding and windows; replace the wall with EIFS and

windows. Other considerations: Laminated safety glass is recommended, but more expensive; could put the

windows higher to reduce the likelihood of vandalism; could reduce the number of windows to reduce cost.

The board liked the idea of putting the sills up at 5 or 6 feet, with the windows themselves 3 feet high and 4

feet wide. As an example, 4 windows instead of 8 would reduce the cost by about $7,500. Harlan stated that

he would like to get the bid documents done next week.

Roland Person moved to adopt option 2 (metal panels) with 4-5 aluminum storefront windows highly

placed. Diana Sussman and Harlan Bohnsack will make decisions about siding colors and window

placement. Harriet Simon seconded. This brings the estimated cost to $85,000-$90,000 plus architectural

fees. MOTION passed unanimously.

b. Discussed the scheduled masonry repairs to be performed on the capstones.

2. Insurance. Tabled.

3. Discussion about the library’s role in finding solutions to violence in the community. Tabled.

4. Other. None.

Committee reports.

None.

Unfinished business.

None.

New business.

1. Review and revise Electronic Information Network policy, including Internet Access and Internet Safety

to ensure current and accurate language. Roland Person moved that we adopt and file the revised Internet

policy with discussed revisions. Sharifa Stewart seconded. MOTION PASSED unanimously.

2. Reaffirmation of ongoing CIPA compliance: Roland Person made a motion that the library board certifies

that the Carbondale Public Library is CIPA compliant and has maintained CIPA compliance since the

federal adoption of the Children’s Internet Protection Act. Julian Pei seconded. MOTION passed

unanimously.

Other.

None.

Adjournment.

Adjourned at 5:52pm

Next Board Meetings for 2016 (all in Public Library meeting room, 4:30 p.m., second Wednesday of each

month): September 14; October 12; November 9; December 14.

Respectfully submitted:

Joyce Hayes, Secretary

Prepared by: Diana Brawley Sussman, Library Director