Carbondale Reporter

The Carbondale Elementary School District #95 Board of Education met Aug. 9 to acknowledge the passing of Mr. Hardin Davis, former Principal of Thomas Elementary School.

Here is the meeting's agenda, as provided by the district:

Agenda Item 5.11

Bd. Mtg. 9/22/16

CARBONDALE ELEMENTARY SCHOOL DISTRICT #95

BOARD OF EDUCATION MINUTES

August 9, 2016

A regular meeting of the Carbondale Elementary School District No. 95 was held on

Tuesday, August 9, 2016, 6:00 PM at CES95 Administrative Center, 925 South Giant

City Road, Carbondale, IL 62902.

1. Roll Call:

Upon roll call, the following members were present:

Mr. John Major, President

Mr. Roger Pfister, Vice President

Mrs. Erinn Murphy, Secretary

Mr. Edward Benyas

Ms. Michelle Connet

Administrators present:

Mr. Michael Shimshak, Superintendent

Mr. Justin M. Miller, Assistant Superintendent

Mrs. Colleen Doyle-Parrott, Director of Curriculum/Instruction & Assessment

Mrs. Jerrah Henson, Director of Special Student Education & Services

ROLL CALL

2. EXECUTIVE SESSION 6:05 PM

Roll Call:

Mr. John Major, President

Mr. Roger Pfister, Vice President

Mrs. Erinn Murphy, Secretary

Mr. Edward Benyas

Mr. David Biggs (arrived at 6:10 PM)

Ms. Michelle Connet

Benyas moved, seconded by Connet, to enter Executive Session at 6:01 PM

for the purpose of discussing performance, evaluation and compensation of

specific personnel matters, matters relating to student discipline, matters

relating to collective bargaining, and matters relating to pending litigation.

Roll Call:

Yes votes: Major, Pfister, Murphy, Benyas, Connet

No votes: None

Motion carried.

Murphy moved, seconded by Pfister, to adjourn Executive Session at 7:10

PM.

Roll Call:

Yes votes: Major, Pfister, Murphy, Benyas, Biggs, Connet

No votes: None

Motion carried.

EXECUTIVE SESSION

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3. Public Comments – NONE

4. Approval of Agenda

Pfister moved, seconded by Connet, Recommend approving the Agenda

Roll Call:

Yes votes: Murphy, Benyas, Biggs, Connet, Major, Pfister

No votes: None

Motion carried.

APPROVAL OF

AGENDA

5. Consent Agenda Items

Benyas moved, seconded by Connet, to approve the following Consent

Agenda Items:

CONSENT AGENDA

ITEMS

5.1 Minutes

5.11 Regular – July 28, 2016

5.12 Executive – July 28, 2016

Roll Call:

Yes votes: Benyas, Biggs, Connet, Major, Pfister, Murphy

No votes: None

Motion carried.

5.2 Financial Reports

5.21 Approval of Bills

5.22 Treasurer’s Report

5.23 Monthly Budget Report

5.24 Schools Activity Fund Reports

FINANCIAL REPORTS

5.3 Communications

5.31 Notification of the passing of Mr. Hardin Allen Davis, former Principal

of Thomas Elementary School.

Roll Call:

Yes votes: Benyas, Biggs, Connet, Major, Pfister, Murphy

No votes: None

Motion carried.

COMMUNICATIONS

6. Committee Reports COMMITTEE REPORTS

6.1 President’s Remarks – John Major

• Acknowledged the passing of Mr. Hardin Davis, former Principal of

Thomas Elementary School and Language Arts Teacher at the former

Lincoln Jr. High School.

PRESIDENT’S

REMARKS

6.2 Committee Reports - NONE

6.3 Administrative/Staff Reports ADMINISTRATIVE/

STAFF REPORTS

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6.31 Assistant Superintendent’s Report – Justin M. Miller

Mr. Miller reported the following:

• Introduced Shawna Hale, the General Manager of West Bus Services

to answer questions about transportation within the District.

1. Ms. Hale stated all drivers are in place, monitors have been

trained, and the special education routes have been coordinated.

2. Recruitment for West Bus was conducted over the Summer.

3. West Bus currently has one driver in reserves to serve as backup

support for now. Ms. Hale and the owner will also offer backup

support if necessary to avoid “doubling up” on trips scheduled

concurrently.

4. West Bus Services will continue to hire extra drivers.

5. Information on bus routes has been shared between West Bus

Services and the District schools.

6. A representative from West Bus Services was available during

registration to provide parents with information.

• Mr. Miller also discussed the annual audit that took place on August 2,

2016. A report will be made available by October tentatively.

• The FY17 Budget Hearing dates are on the agenda to be voted for.

• Mr. Miller anticipates a $200,000 deficit based on today’s estimates.

Other revenues and finalized expenditures still need to be accounted

for. A complete budget will be reported on in September.

• Purchases have been made with Title I funding over the past 3 weeks

for school materials and classroom resources.

• The surplus list has been provided to the Board. Disposal of the

surplus is to be voted for.

• Surplus also includes materials in the kitchen area that is no longer in

use. Mr. Miller is in contact with an auction contractor to dispose of the

kitchen materials.

• The Administrative Center can still be used as an attendance center,

but the kitchen area will not be available.

6.32 Director of Curriculum/Instruction & Assessment

Mrs. Doyle-Parrott reported the following:

• Parent Student Handbooks were made available at Lewis and CMS.

Handbooks for Parrish and Thomas will be in soon.

• Some issues with how total points and percentages are calculated

were found within the grading policy that was presented on back in

May. Meetings will be held with teachers to discuss modifications in

the future.

• September 6, 7, 8, and 9, 2016 will be designated family swim nights

at the Carbondale Splash Park in partnership with the Carbondale

Park District. The event will be free admission with a school compact

to families between 4:30-6:30 PM. Hotdogs will be provided by the

Park District. Flyers will go home with students.

6.33 Director of Special Student Services – NONE

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6.34 Superintendent’s Report

Mr. Shimshak reported the following:

• Announced the Annual Staff Back to School Breakfast for Monday,

August 15, 2016, 8:00 AM, at Carbondale Middle School. Lunch will

also be served later that day.

• Mr. Shimshak will be attending IASA Advisory Committee tomorrow

August 10, 2016 in Springfield, Illinois.

SUPERINTENDENT’S

REPORT

6.35 Enrollment Report - NONE

7. Old Business OLD BUSINESS

7.1 Second Reading and Adoption of IASB Updated Policies

Pfister moved, seconded by Connet, Recommend adopting the following IASB

Update Policy:

• 4.55 use of Credit and Procurement Cards with changes to points 1, 2,

and 3

Voice Vote:

Yes votes: Biggs, Connet, Major, Pfister, Murphy, Benyas

No votes: None

Motion carried.

8. New Business NEW BUSINESS

8.1 Action on Classified Personnel

8.11 Action on Classified Substitutes – NONE

8.12 Action on Resignations

Benyas moved, seconded by Murphy, Recommend accepting the resignations

of Ollie McGoy as a Special Education Aide, Brittany Allgaier as a Reading

Aide, both effective August 9, 2016, and Stevie Bailey as a Pre-K Instructional

Aide effective July 29, 2016.

Voice Vote:

Yes votes: Connet, Major, Pfister, Murphy, Benyas, Biggs

No votes: None

Motion carried.

8.13 Employment of Instructional Aide

Benyas moved, seconded by Murphy, Recommend the employment of

Raquel Olive as an Instructional Aide assigned to Parrish School for the 2016-

2017 school year, pending a clear CBI.

Roll Call Vote:

Yes votes: Major, Pfister, Murphy, Benyas, Biggs, Connet

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No votes: None

Motion carried.

8.14 Employment of Special Education Aides

Benyas moved, seconded by Pfister, Recommend the employment of Lindsey

Rowland, Shelley Mays, and Megan Hargett as Special Education Aides

assigned to Parrish School for the 2016-2017 school year, pending clear

CBIs.

Roll Call Vote:

Yes votes: Major, Pfister, Murphy, Benyas, Biggs, Connet

No votes: None

Motion carried.

8.15 Employment of a Special Education Paraprofessional

Benyas moved, seconded by Connet, to table the recommendation for

employment of a Special Education Paraprofessional.

TABLED

Voice Vote:

Yes votes: Pfister, Murphy, Benyas, Biggs, Connet, Major

No votes: None

Motion tabled.

8.16 Employment of a Reading Aide

Benyas moved, seconded by Connet, to table the recommendation for

employment of a Reading Aide.

TABLED

Voice Vote:

Yes votes: Murphy, Benyas, Biggs, Connet, Major, Pfister

No votes: None

Motion tabled.

8.2 Action on Certified Personnel

8.21 Action on Maternity Leave Request

Benyas moved, seconded by Biggs, Recommend approving the maternity

leave request for Whitney Wyatt, beginning on an unspecified date in

September 2016 and ending on January 4, 2017.

Voice Vote:

Yes votes: Pfister, Murphy, Benyas, Biggs, Connet, Major

No votes: None

Motion carried.

8.22 Action on Paternity Leave Request

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Benyas moved, seconded by Biggs, Recommend approving the paternity

leave request for Josey Wyatt, beginning on an unspecified date in

September 2016 and ending on January 4, 2017.

Voice Vote:

Yes votes: Murphy, Benyas, Biggs, Connet, Major, Pfister

No votes: None

Motion carried.

8.3 Action to Establish Dates to Review Proposed 2016-2017 District Budget and

Public Hearing

Pfister moved, seconded by Biggs, Recommend approving the dates and

location for reviewing the proposed Carbondale Elementary School District

No. 95 as follows:

Beginning August 10, 2016 through September 22, 2016 the Budget will be on

display at the CES95 Administrative Office, 925 S. Giant City Road,

Carbondale, IL 62902, and establishing September 22, 2016, to adopt the

2016-2017 Budget with a Public Hearing set for 7:00 PM.

Voice Vote:

Yes votes: Benyas, Biggs, Connet, Major, Pfister, Murphy

No votes: None

Motion carried.

8.4 Action on Updated Surplus List for Disposal

Benyas moved, seconded by Biggs, Recommend approving the updated

Surplus List for disposal.

Voice Vote:

Yes votes: Biggs, Connet, Major, Pfister, Murphy, Benyas

No votes: None

Motion carried.

8.5 Action on Interfund Loan from Working Cash Fund to the IMRF/Social

Security Fund

Biggs moved, seconded by Connet, Recommend approving the loan from the

Working Cash Fund to the IMRF/Social Security Fund in the amount of

$125,000 effective August 9, 2016.

Roll Call & Signature Vote:

Yes votes: Connet, Major, Pfister, Murphy, Benyas, Biggs

No votes: None

Motion carried.

9. Next Scheduled Meetings

9.1 Tuesday, September 6, 2016

Public Relations Committee Meeting

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CES95 Administrative Center

925 South Giant City Road

Carbondale, IL 62902

4:00 PM

Thursday, September 15, 2016

Policy Committee Meeting

CES95 Administrative Center

925 South Giant City Road

Carbondale, IL 62902

5:00 PM

Thursday, September 22, 2016

Regular Board Meeting (OPEN TO THE PUBLIC)

CES95 Administrative Center

925 South Giant City Road

Carbondale, IL 62902

6:00 PM

6:05 PM Motion and Roll Call Vote to go into Executive Session (CLOSED) for the

purpose of discussing matters relating to the performance, evaluation and

compensation of specific personnel matters relating to student discipline, matters

relating to collecting bargaining, and matters relating to pending litigation.

7:00 PM Public Hearing on the FY17 Proposed Budget

7:15 PM Reconvene Regular Board Meeting Public Session (OPEN TO THE

PUBLIC)

10. Public Comments – NONE

11. Adjournment

Connet moved, seconded by Biggs, to adjourn at 7:41 PM.

Voice Vote:

Yes votes: Major, Pfister, Murphy, Benyas, Biggs, Connet

No votes: None

Motion carried.

________________________________

Mr. John Major, President

_________________________________

Mrs. Erinn Murphy, Secretary